Each submission must be accompanied by a submission fee paid in full and a working screener in order to be considered. Once we have all necessary materials, the submission will be marked “In Consideration”. It is the submitter’s responsibility to make sure that all submission requirements are met. If your submission is marked “Incomplete” and you’re unsure why, please email info@spirescreative.com.
Press kits and cover letters are not required but are appreciated. If you wish to submit either, please attach it to your submission. DO NOT send hard copies to our office; they will be recycled.
Any submissions that are incomplete by our final deadline will be disqualified without refund of submission fees. Reasons a submission will be considered incomplete include (but are not limited to) the following:
- Screener is missing
- Screener has been deleted or password has been changed
- Screener is missing subtitles (if in a foreign language), audio, image, or any feature that prevents us from properly judging it
We DO NOT accept DVD or Blu-Ray screeners. In addition, we cannot accept screener links via email, they MUST be attached to your submission. We recommend uploading the best version to FilmFreeway so that it's ready for download if and when the film is selected for the festival.
The submitter is responsible for ensuring that their screener link and password are active throughout the entire submissions cycle (i.e. until March 1, 2025). In the event of a password or URL change after submitting, email us immediately. If we discover an error with the screener before our final deadline, we will attempt to email the submitter for an update. Failure to respond by the final submission deadline will result in disqualification without refund of submission fees. If we discover that a screener is incomplete after our final deadline, it may be directly disqualified without refund of submission fees.
COMPLETION DATE
Any project that was completed on or after January 1, 2022 will be eligible for consideration at the 2025 Flicks On Tap Film Festival.
WORKS IN PROGRESS
Works-in-progress are not accepted.
DEADLINES
Please keep track of deadlines closely if you plan on submitting within a certain submission window. All deadlines are set for 11:59pm Eastern Daylight Time (with the exception of our final deadline on at 11:59pm Eastern Standard Time).
You can find a full list of deadlines under the “Dates & Deadlines” section of our FilmFreeway listing.
ACCEPTED FILMS
All works selected must have the final version available by January 2025 for inclusion in the festival.
Upon acceptance into the 2024 Flicks on Tap Festival, you grant Spires Creative Media the right to utilize an excerpt from your film for promotional purposes.
All accepted films will screen at only once during the festival.
CODE OF CONDUCT
Please be advised that Flicks on Tap has instituted a code of conduct by which all attendees of the festival are expected to follow. Those who fail to follow the terms of this code of conduct will face possible dismissal from the festival. Possible grounds for dismissal may include, but are not limited to, the following: gross misconduct or insubordination, theft of property or misuse of agency materials, abuse or mistreatment of clients, guests, staff or other volunteers, failure to abide by agency policies and procedures, any form of harassment or assault.
COPYRIGHT & LEGAL TERMS
By entering your film for consideration to the 2025 Flicks on Tap Festival, you authorize that your work is cleared for festival exhibition and accept full legal responsibility for the intellectual property therein. The submitter and all filmmakers associated with the project shall indemnify and hold harmless the Flicks on Tap Festival, Spires Creative Media, Garrison Beerworks, and any representative or affiliates from and against any and all claims, liabilities, losses, damages, and expenses (including but not limited to attorney's fees and costs of the court) which may be incurred by reason of any claim involving copyright, trademark, credits, publicity, screening, and loss of or damage to the screening videos entered.
REFUNDS & DISQUALIFICATION
Once a project is listed “In Consideration” on FilmFreeway, we are unable to offer refunds for any reason, including (but not limited to):
- Submission to the wrong category
- Change in premiere status or distribution
- Duplicate submissions
- Failure to pay the full submission fee by the final deadline
- Failure to provide a working screener by the final deadline
- Project’s failure to comply with submission Rules & Terms
- Improper use of a discount code or waiver
- Rejection from the festival
- Withdrawing your submission for any reason (including changes of heart)
Flicks on Tap Festival reserves the right to disqualify any submission without refund, even after a film has been invited or final programming has been announced, at the sole discretion of Flicks on Tap Festival staff.
Flicks on Tap Festival reserves the right to decline any submission for consideration for any reason.
If you have any questions that are not answered here, please email us at info@spirescreative.com. We are unable to address inquiries via phone.
