2026 Alexandria Film Festival Agreement to Participate and Release
Please read the following terms and conditions for your entry to the 2026 Alexandria Film Festival. By submitting your film, you expressly acknowledge and agree that you shall be bound by the terms of this agreement.
I, as an entrant to the Alexandria Film Festival, hereby agree to permit any film submitted by me to be screened at the 2026 Alexandria Film Festival and any subsequent Alexandria Film Festival or related event. If my film is being offered by any streaming service at the time it is accepted, or at any subsequent point prior to the festival, I will remove my film from exhibition from October 21 until November 25, 2026.
I certify that I am the sole owner of all legal rights and title and that I have the authority to submit the enclosed materials to the Alexandria Film Festival. I guarantee that all rights necessary for screening by the Alexandria Film Festival have been obtained and I hereby assign those rights, to the full extent necessary for inclusion in the Alexandria Film Festival, to the Alexandria Film Festival. I warrant that I have the right to make such assignment hereunder, and further warrant that such assignment shall not infringe or misappropriate any patent, copyright, trademark, trade secret or other proprietary right of any third party. If notified promptly in writing of a claim of any infringement or other violation of patent, copyright, trademark, trade secret, or other proprietary right of any third party, I will immediately notify the Alexandria Film Festival of same.
Indemnification.
I indemnify and hold harmless the Alexandria Film Festival, its governance, judges, sponsors, volunteers, and the City of Alexandria, individually and collectively, from and against any and all claims, demands, losses, damages, judgments, liabilities, and expenses (including, but not limited to, attorney’s fees and costs of the court) which may be incurred by reason of any claim involving copyright, trademark, publicity, screening, credits, and loss of or damage to the screening materials entered.
No Compensation.
I understand that, unless otherwise specified in writing, the Alexandria Film Festival provides no financial compensation for any exhibition of my work.
Publicity and Use.
The Alexandria Film Festival reserves the right to use any submitted publicity information, photos, and excerpts in its marketing and publicity, including online formats, for the festival and for any other uses related to the promotion of the festival. By accepting inclusion in the Alexandria Film Festival, I grant non-exclusive rights to showcase my film during the festival in as many screenings as required, and for screenings thereafter at the discretion of the Alexandria Film Festival. Such screenings include, but are not limited to, competition screenings and a highlights showcase which may play after competition ends. In addition, the Alexandria Film Festival has non-exclusive rights to repeat the showcase during the year for fundraising purposes. All ticket sale receipts are the sole property of the Alexandria Film Festival.
I hereby grant the Alexandria Film Festival unlimited rights to use the film, information and images provided by me within my entry, and any additional material, in accordance with the goals and needs of the Alexandria Film Festival. I understand and consent to the use and release of my entry and all related materials by the Alexandria Film Festival. I understand and agree that my entry and any related materials may be copied and used by the Alexandria Film Festival without further permission from me. The Alexandria Film Festival may use my name or logo in any marketing materials, or describe publicly the nature of the film submitted, without my further consent.
Limitation of Liability.
In no event shall the Alexandria’s Film Festival have any liability to me, whether arising in contract, tort, or otherwise and whether at common law or statute. Further, in no event shall the Alexandria Film Festival be liable to me for: (i) punitive, special, indirect, incidental or consequential damages; or (ii) loss of profits or business, loss of revenues, loss of opportunities, loss of savings, loss of or damage to data, loss of use damages or failure to realize expected savings arising out of this agreement even if I have been advised of the possibility of such damages.
Submissions.
Films may be submitted via video link, including Vimeo, and are encouraged to be made downloadable.
Transportation and Accommodations.
If selected, filmmakers will provide their own transportation to the festival. Out of town, feature-length film representatives may be offered a complimentary and/or discounted hotel night for their festival screening dates.
Selected Films.
Each filmmaker with one or more selected films will receive 2 all-festival passes, one for themself and one for a guest, which grants admission to any screening, party and event. We will not issue complimentary tickets to additional people.
Selected films must be rendered in ProRes or H264 HD formats and uploaded to the festival’s common drive by October 1. Films must also be received in the same format on a flash drive by mail by October 1. For features, a press kit containing a 100-word synopsis in English, five high-res film stills, and downloadable trailer is strongly encouraged. For shorts, please provide a press kit containing a 50-word synopsis in English, three hi-res stills, and a downloadable trailer (if available).
I understand, am authorized to accept, and agree to abide by all terms listed in this release and in the submission guidelines.
