By submitting a film to the Film Festival of Love (“FFOL”), the submitting party (“Filmmaker”) agrees to be bound by the following Entry Rules and Regulations.
Eligibility
1. The Filmmaker must be eighteen (18) years of age or older at the time of submission.
2. Films not primarily in the English language must include English subtitles or an English dub.
3. The Filmmaker represents and warrants that:
* The submitted film is an original work or that the Filmmaker holds all necessary rights, licenses, and permissions required for submission, exhibition, and promotion.
* There are no disputes, claims, or encumbrances regarding ownership or authorized use of the submitted film.
* The submitted film does not knowingly infringe upon or violate the intellectual property rights, privacy rights, publicity rights, or other legal rights of any third party.
4. The Filmmaker agrees to indemnify, defend, and hold harmless FFOL, its officers, directors, employees, contractors, volunteers, and agents from and against any third-party claims, damages, losses, liabilities, costs, and expenses (including reasonable attorneys’ fees) arising directly from the Filmmaker’s breach of these representations and warranties.
5. Failure to comply with these Rules and Regulations may result in disqualification, without refund of submission fees.
Entry Protocol
1. FFOL accepts online submissions only, submitted through FilmFreeway or another platform expressly authorized by FFOL.
2. All submitted films shall be considered final versions for purposes of review and selection.
3. Each film submission requires a separate entry. Fees for multiple submissions may be processed through the submission platform.
4. By submitting a film, the Filmmaker agrees to comply with FFOL’s Community Agreement, available at: https://truewestfilmcenter.org/community-agreement/
Re-entry
Films previously submitted to FFOL may be re-entered in subsequent years only if material changes have been made and the film otherwise satisfies all current eligibility and submission requirements.
Acceptance Requirements
If a film is accepted into FFOL:
1. FFOL will issue an acceptance notice by email. The Filmmaker must confirm acceptance and agree to all conditions stated in the acceptance notice within the timeframe specified.
2. The Filmmaker must provide an exhibition-ready Digital Cinema Package (DCP) and/or .mp4 file, as specified by FFOL.
3. The Filmmaker must provide a trailer or promotional clip no longer than two (2) minutes, in a downloadable or embeddable digital format.
4. The Filmmaker must provide a digital press kit, including:
* Film stills
* Director photograph
* Film synopsis for marketing purposes
* Full cast and crew credits
* Director biography
5. FFOL reserves the right to supplement missing materials from publicly available sources for promotional use.
Exhibition & Promotion
1. The Filmmaker is responsible for shipping and insurance costs associated with delivery of physical exhibition materials to FFOL. FFOL will cover return shipment of hard drives via a carrier of its choosing.
2. FFOL may use submitted photographs, trailers, clips, and publicity materials solely for festival-related promotional, marketing, and archival purposes, without additional compensation.
3. Promotional clips or trailers may be exhibited on FFOL websites, social media platforms, broadcast outlets, or other media during the festival period and in connection with FFOL promotions.
4. Once a film has been accepted and the Filmmaker has confirmed participation, the film may not be withdrawn from FFOL.
5. FFOL retains sole discretion regarding festival scheduling, exhibition format, and programming decisions.
General Provisions
1. FFOL’s decisions regarding selection, scheduling, and interpretation of these Rules and Regulations shall be final and binding.
2. These Rules and Regulations shall be governed by and construed in accordance with the laws of the State of California, without regard to conflict-of-law principles.
3. Submission of a film constitutes the Filmmaker’s acceptance of all terms contained herein.
