TERMS AND CONDITIONS OF ENTRY
I, the Entrant(s), and the representative of the Entry being submitted, acknowledge and agree to all of the terms and conditions of entry herein.
* The film festival will be done in DCP format. If an entrant's film is selected, it will need to be provided it in this format. Entrants are invited to work with one of the festival's preferred vendors. If Entrant does not provide their selected film in DCP format by the deadline, the film will be disqualified.
* I represent and warrant that I am duly authorized on my own behalf and as an agent of the owner and on behalf of all other persons or entities who have any ownership rights in the film(s) entry to exhibit the Entry at the Worldwide Women’s Film Festival, associated publications (such as newsletters), promotions, marketing, advertising, social media and entities announcements in connection with the festival.
* I represent and warrant legal ownership of all the rights to the film(s) submitted, and have releases and/or have obtained the rights for the talent and all forms of audio, video, media within the Entry submitted including, but not limited to, music, photography, artwork, etc.
* I verify that I am 18 years or older or have and will provide relevant legal authorization from my legal guardians if I am a minor(s).
• All U.S. federal and state laws apply to the Entry(ies). As the Entrant, I represent and warrant that my entry does not violate any law or any right or consent of any person or entity and is not subject to litigation nor is it threatened by any litigation.
* I certify to the festival that my submitted film has not been screened locally within the state of Arizona more than one time within the one month period prior to the festival. This includes streaming platforms. I understand that a submitted film, once SELECTED to be included in the festival, needs to be off all streaming platforms (including YouTube) for one month before and during the festival until 6pm on the final night of the festival. Information regarding previous screenings must be disclosed within the Additional Questions portion of the Submission Form.
* Entry submissions will not be accepted into the festival and advanced to IN CONSIDERATION unless all required information, materials, and fees are received by the Organizer. Entries submitted without the required components will be marked INCOMPLETE until the submission entry includes all required information.
A COMPLETED submission entry will include full legal street address (no P.O. Boxes allowed), phone number, date of birth, gender, Student ID (if a student film), an upload of the film (not a link) and list of crew members noted in the Credit Section which prove the film is eligibile to be in the festival (at least one woman in a key creative behind the scenes role).
A submission entry may NOT include a timestamp leader, a countdown leader, or watermarks. These items must be removed before submission.
It is the responsibility of the Entrant to use a current email that is regularly checked for communications from the festival, including checking the Spam folder.
• All Entries must be complete by midnight of the specified submission deadline date to meet the relevant entry deadline at that stated entry price point.
• If the appropriate submission fee per entry is not received within 48 hours of submission, an Entry will be disqualified, and the Entrant must re-enter the submission again with all required information, materials, and fees in order to be considered for the festival.
• An Entrant(s) may submit more than one film.
• Only one category may be selected for each submission entry. YOU MUST IDENTIFY THE CATEGORY FOR WHICH YOUR FILM IS BEING SUBMITTED.
• If Entrant submits more than one entry, a separate submission and submission fee is required for each film entered.
• Duplicate submissions under a different category are allowed, but a separate submission form and payment of appropriate submission fee for each category must be made.
• Submission fee is non-refundable.
Any credits paid will be minus administrative fees.
• No submission may be withdrawn after selection.
• Any Entry submitted in another language MUST INCLUDE closed captions or voice over in English in order to be considered for the festival. This includes the end credits in all categories. Music videos submissions should also include end credits of all cast and crew.
• Board members, employees and agents of the Organizer and their immediate families may submit films to the festival for screening but are not eligible to receive an award for the position in which they served on the film, nor win any monetary awards, if any. (e.g., If they submit a film as a director, for example, the film would be eligible for any of the awards, EXCEPT "Best Director".
• Judges may not submit to the festival in any year they are judging. This includes having their film submitted by any agent and/or representative involved in the making or showing of a Judge’s film. If a person wants to submit a film they participated in, they cannot judge that same year.
• Entrant certifies to the festival that their submitted film has not been screened locally within the state of Arizona more than one time within the one month period prior to the festival. This includes streaming platforms. A submitted film, once SELECTED to be included in the festival, needs to be off all streaming platforms (including YouTube) for one month before and during the festival until 6pm on the final night of the festival. Information about previous screenings must be disclosed within the Additional Questions part of the Submission Form.
• The Festival Jury determines all Official Selections and winners in each award category, based on the category selected by the Entrant(s). If the Organizer determines that an incorrect category may have been chosen for the Entrant’s submission, the Organizer will contact the Entrant regarding reclassification.
• The Organizer reserves the right to extend the submissions period.
• All decisions made by the Organizer are final.
• The Organizer reserves the right and possibility to declare any award or prize unawarded in the unlikely event that the Entries presented by the Entrants do not meet the rules, guidelines, criteria, terms, conditions and/or minimal quality requirements.
• The Organizer and all its directors, employees, members of the Festival Jury, representatives, partners, sponsors, and affiliates will not be held responsible for any claims or damages stemming from the failure of the Entrant(s) to properly obtain the rights to any material submitted and/or screened.
• By submitting my film Entry(ies), I grant to the Organizer, without reservations, the right to exhibit my film(s) in its entirety to paying or non-paying audiences wherever the Organizer holds live events during the festival and to stream or showcase my film(s) on its website, Vimeo & YouTube channels, and any other associated publication or entity for the duration of the festival and the lifespan of the festival, unless specifically excluded from such by prior written arrangement.
• Submissions will be considered for the Organizer’s associated publications, networks, events, and partner festivals around the world, unless specifically excluded from such by prior written arrangement.
• I hereby grant without reservations the Organizer and its associated entities the right to use, publish, exhibit, and stream my Entry, and all materials from my Entry including but not limited to footage, stills, titles, names, logos, artwork, etc. for awards presentations, highlight reels, and promotional material for both the duration of the Festival and the lifespan of the festival, associated entities, publications and events unless specifically excluded from such by prior written arrangement.
• If accepted, I, the Entrant(s) hereby grant without reservations, to the Organizer, and its associated entities the right to issue and authorize publicity concerning the Entrant(s) and the Entry and to use all associated names, likenesses and biographical information unless specifically excluded from such by prior written arrangement.
• I allow the Organizer to edit my Entry(ies) for promotional purposes including but not limited to creating a trailer or teaser for the Organizer and its associated entities.
• The Organizer reserves the right, at its sole discretion, to add content WARNING advisory disclaimers to any Entry(ies) screened, if deemed necessary, for any reason.
• The Organizer is not responsible for the possible subsequent use of the Entry(ies) or any parts thereof, outside the live and online media of the Organizer.
• An Entry may not contain pornographic material or constitute a defamation of any person or entity.
• Failure of an Entrant to meet stated requirements for Entry and prove their film's eligibility for submission to the festival will lead to disqualification.
• Disqualification will not entitle a refund of the submission fee.
• If accepted, I acknowledge that the presentation of the Entry by the Organizer or its partners and affiliates does not create any confidential or fiduciary relationship between the Entrant(s) and the Organizer, its directors, officers, advisors, employees, members of its Festival Jury, representatives, attorneys, partners, sponsors, agents and affiliates.
• I understand that the Entrant(s) will not receive any compensation for exhibiting and streaming any Entry, although some awards and prizes may be granted.
• Panavision Sponsorship of Festival – The recipient of the Panavision Best Cinematography Award will be presented to a female filmmaker who will win access to $60,000 worth of Panavision rental camera equipment for one year. The winner may be responsible for shipping costs and/or taxes on the rental of the equipment. It is the responsibility of the Entrant to determine their eligibility for this award. It is the responsibility of the winner of this award to arrange to use the package before its expiration date.
• I acknowledge that no obligation of any kind is assumed by or may be implied against the Organizer, its directors, officers, advisors, employees, members of its Festival Jury, representatives, attorneys, partners, sponsors, agents, and affiliates.
• I understand and acknowledge that the selection of my Entry(ies) by the Organizer does not in any way constitute an expressed or implied endorsement or approval by the Organizer, its directors, officers, advisors, employees, members of its Festival Jury, representatives, attorneys, partners, sponsors, agents and affiliates of the content of the Entry or any opinion expressed therein.
• I agree to indemnify and hold harmless the Organizer, its directors, officers, advisors, employees, members of its Festival Jury, representatives, attorneys, partners, sponsors, agents, and affiliates, from and against any and all claims, losses, damages, liabilities (including reasonable attorneys' fees) and actions of any kind in connection with the Organizer’s, associated entities, and partners’ event(s), live and online screenings, and/or resulting from acceptance, possession or use of any award or prize, and/or from any breach or alleged breach of any representation made by me, the Entrant, to the Organizers.
• The Organizer reserves the right to amend terms, conditions, guidelines, criteria, live and online screening(s), festival times and dates, awards, prizes, and activities if necessary.
• Any demographic information collected by the Organizer is used solely for the purpose of supporting our grant applications and will not be shared or used otherwise.
I, the Entrant(s), acknowledge that I have read and understand the rules, guidelines, criteria, terms and conditions for submitting an Entry to the Organizer. By clicking "I Agree" below, or by submitting an Entry to the Organizer, I constitute my full and complete acceptance of the rules, guidelines, criteria, terms and conditions hereof. I acknowledge that no oral representations of any kind have been made by the Organizer.
