GENERAL RULES AND TERMS
The Vero Beach Film Festival will take place in Vero Beach, FL beginning Wednesday, June 7, 2023 and ending on Sunday, June 11, 2023.
Submission Format
Films for consideration must be submitted on FilmFreeway.com. We require complete contact information, including a valid phone number and email address for the film contact person. Films selected for screening will be notified no later than April 26, 2023.
We love getting to know about you and your film, so cover letters are encouraged. We do not require a premiere status, but will promote a premiere if selected. We sometimes will request that a submission be considered for a different category than originally submitted.
Festival Screenings and Scheduling
Films selected for screening at the Festival will be notified no later than April 26, 2023. If your film is accepted to be part of the program, we hope to have the some of the film’s key personnel (directors, actors, writers, producers, etc.) attend the festival to present the film and interact with the Vero Beach audience.
After selection, asset upload and file requirements will sent by email. Films will screen from a computer with digital file or blue ray depending upon the venue programing your film. We will have limited venues with DCP. Submission requirements will have strict deadlines.
Anything submitted via postal type service will NOT be returned unless requested and postage paid.
Please be sure to write the FilmFreeway Tracking # and Film Title on the disc itself in case the disc becomes separated from its box.
For international submissions (outside U.S.) - filmmakers MUST write on the package, "NO commercial value - for cultural purposes only."
Submissions should be sent to:
Festival Submissions
Vero Beach Film Festival
2053 US Highway 1
Vero Beach, FL 32960
Contact us at (772) 444-2827 or submissionquestions@vbfilmfest.org for more information.
Our website is www.vbfilmfest.org.
Vero Beach Film Festival aspires to provide the best quality projection possible but will not be held liable for any failure in the technical quality of the projection, nor will fees be refunded in any such case. Vero Beach Film Festival assumes that the submitting party or filmmaker(s) or entrant(s) or print source company has insured for damage and loss of the festival print or tape.
Screenings are scheduled during the Festival at the discretion of Vero Beach Film Festival. While every effort will be made to adhere to the published schedule, Vero Beach Film Festival reserves the right to make changes at any time for any reason. Vero Beach Film Festival will not be liable for any costs claimed as a result of a change in scheduling.
No film may be withdrawn from the festival program after its selection, and no film may be screened outside the festival venue during the Festival and before its official presentation without the approval of Vero Beach Film Festival.
TERMS AND CONDITIONS OF ENTRY
1. I, the representative of the project being submitted (the "Film"), acknowledge and agree as follows in connection with the Film's submittal to Vero Beach Film Festival, Inc. (the “ORGANIZATION”) for consideration for the Vero Beach Film Festival (the "Festival"):
2. I hereby represent and warrant to the Festival that (a) I am duly authorized, on my own behalf and on behalf of all other persons or entities who have any ownership rights in the Film, to exhibit this Film at the Festival, (b) this exhibition will not violate any law or any right or consent of any person or entity and (c) the Film is not subject to litigation nor is it threatened by any litigation.
3. I further represent and warrant that, to the best of my knowledge, the exhibition of the Film at the Festival will not violate or infringe any copyright, patent, privacy right, publicity right, trademark, service mark or any other personal or property right of any person or entity and that my Film does not constitute a defamation of any person or entity. I have paid and will pay in full all license fees, clearance fees, and other obligations, of any kind, arising from the exhibition of the Film in connection with the Festival.
4. If accepted, I acknowledge that the Festival's presentation of the Film does not create any confidential or fiduciary relationship between the Festival and me. I understand that I will not receive any compensation for such exploitation, although some prizes at the Festival may include cash awards. I acknowledge that no obligation of any kind is assumed by or may be implied against the Festival or the ORGANIZATION because of the Festival's selection of the Film. I understand and acknowledge that the selection of my Film by the Festival does not in any way constitute an express or implied endorsement or approval by the Festival or the ORGANIZATION of the content of the Film or any opinion expressed therein.
5. I agree to indemnify and hold harmless the ORGANIZATION, the Festival, the affiliate, subsidiary and parent entities of each, and the officers, directors, employees, attorneys, advisers and agents of each of the foregoing from and against any and all claims, losses, or liabilities (including reasonable attorneys' fees) that may be asserted against any of the foregoing or incurred by any of the foregoing at any time in connection with the Film or the Festival's use thereof, and/or arising from any breach or alleged breach of any representation made by me to the Institute or the Festival.
6. In the event that the Film is accepted into the official Festival program, I and all other parties involved with the Film agree that the Film will not associate with nor receive support from corporations during or related to the Film's participation in the Festival that are not Official sponsors or supporters of the Festival without prior written consent of the Institute. Methods of support include: hosting a dinner, party or junket for or in conjunction with the Film, providing media space for round-table or one-on-one interviews, etc. The ORGANIZATION is producing a fundraiser for a non-profit organization that relies on the funding of our official sponsors and supporters to produce the Festival. For an official list of sponsors and supporters, please refer to the contributors list at http://www.vbfilmfest.org. If you have been approached by a company or corporation that does not appear on this list, they are NOT officially aligned with the Vero Beach Film Festival.
7. If accepted, I hereby grant without reservations, to the Festival, and their related entities (a) the right to use footage, stills and/or titles, and information from the Film for promotional purposes and (b) the right to issue and authorize publicity concerning the filmmakers and the Film and to use all associated names, likenesses and biographical information. The Vero Beach Film Festival is also hereby granted the right to utilize an excerpt from any film submitted and accepted for exhibition at the Festival for promotional purposes. I also agree to provide contact information for the director and producer(s) of the Film and grant the Festival the right to provide this information to film industry organizations sponsoring Festival events at its discretion.
8. I represent that I am 18 years of age or older, or that if I am younger than the legal age to enter into contracts in my state, I have provided a written consent from my parent or legal guardian. I agree that any controversy arising out of or in connection with my Film and the Festival will be governed by the internal laws of the State of Florida and conclusively determined by arbitration in Indian River County in accordance with the rules of the American Arbitration Association before a single arbitrator mutually agreed by the parties. I hereby waive any and all rights and benefits which I might otherwise have or be entitled to litigate any such dispute in court, including without limitation a trial by jury.
9. I acknowledge that I have read and understood the rules and regulations for submitting a film to the Festival.
10. By submitting a film to ORGANIZATION, I constitute my full and complete acceptance of the terms hereof. I acknowledge that no oral representations of any kind have been made by the ORGANIZATION or the Festival.
