Vero Beach Film Festival

Rules & Terms

GENERAL RULES

The Vero Beach Film Festival will take place in Vero Beach, FL, beginning Thursday, April 10, 2025, and ending on Sunday, April 13, 2025.

SUBMISSION FORMAT: Films for consideration must be submitted on FilmFreeway.com. We require complete contact information, including a valid phone number and best email address for the film contact person. Films selected for screening will be notified no later than January 12, 2025. We love getting to know about you and your film, so Cover Letters are encouraged. We sometimes will request that a submission be considered for a different category than originally submitted.

You may submit once and still be considered for multiple categories. If you feel your film fits multiple categories, submit in the category that best suits your film and write a cover letter requesting we consider for other categories as well. We do not require a premiere status, but will promote a premiere if selected.
Festival Screenings and Scheduling

Films selected for screening at the Festival will be notified on or before January 19, 2025. If your film is accepted to be part of the program, we hope to have the some of the key personnel (directors, actors, writers, producers, etc.) attend the festival for Q&A and interact with the Vero Beach audience. Selected films with attending filmmakers will receive two free filmmaker passes to all screenings, parties and events during the festival dates, April 10-13, 2025. Additional filmmaker passes will be available at a discount. We offer home hosting opportunities to filmmakers that would like to stay with a local family.

If your film is selected, all assets and other requirements will be due no later than February 2, 2025. You will receive asset upload and file requirements by email. Films will screen from a computer with a digital file depending upon the venue programing your film. Formats, including 4K or 1080p are preferred. We will have limited venues with DCP. Full instructions will be in the acceptance email.

Contact us at (772) 444-2827 or submissionquestions@vbfilmfest.org for more information.
Our website is www.vbfilmfest.org.

TERMS AND CONDITIONS OF ENTRY

1. I, the representative of the project being submitted (the "Film"), acknowledge and agree as follows in connection with the Film's submittal to Vero Beach Film Festival, Inc. (the “ORGANIZATION”) for consideration for the Vero Beach Film Festival (the "Festival"):

2. I hereby represent and warrant to the Festival that (a) I am duly authorized, on my own behalf and on behalf of all other persons or entities who have any ownership rights in the Film, to exhibit this Film at the Festival, (b) this exhibition will not violate any law or any right or consent of any person or entity and (c) the Film is not subject to litigation nor is it threatened by any litigation.

3. I further represent and warrant that, to the best of my knowledge, the exhibition of the Film at the Festival will not violate or infringe any copyright, patent, privacy right, publicity right, trademark, service mark or any other personal or property right of any person or entity and that my Film does not constitute a defamation of any person or entity. I have paid and will pay in full all license fees, clearance fees, and other obligations, of any kind, arising from the exhibition of the Film in connection with the Festival.

4. If accepted, I acknowledge that the Festival's presentation of the Film does not create any confidential or fiduciary relationship between the Festival and me. I understand that I will not receive any compensation for such exploitation, although some prizes at the Festival may include cash awards. I acknowledge that no obligation of any kind is assumed by or may be implied against the Festival or the ORGANIZATION because of the Festival's selection of the Film. I understand and acknowledge that the selection of my Film by the Festival does not in any way constitute an express or implied endorsement or approval by the Festival or the ORGANIZATION of the content of the Film or any opinion expressed therein.

5. I agree to indemnify and hold harmless the ORGANIZATION, the Festival, the affiliate, subsidiary and parent entities of each, and the officers, directors, employees, attorneys, advisers and agents of each of the foregoing from and against any and all claims, losses, or liabilities (including reasonable attorneys' fees) that may be asserted against any of the foregoing or incurred by any of the foregoing at any time in connection with the Film or the Festival's use thereof, and/or arising from any breach or alleged breach of any representation made by me to the Institute or the Festival.

6. In the event that the Film is accepted into the official Festival program, I and all other parties involved with the Film agree that the Film will not associate with nor receive support from corporations during or related to the Film's participation in the Festival that are not Official sponsors or supporters of the Festival without prior written consent of the Institute. Methods of support include: hosting a dinner, party or junket for or in conjunction with the Film, providing media space for round-table or one-on-one interviews, etc. The ORGANIZATION is producing a fundraiser for a non-profit organization that relies on the funding of our official sponsors and supporters to produce the Festival. For an official list of sponsors and supporters, please refer to the contributors list at http://www.vbfilmfest.org. If you have been approached by a company or corporation that does not appear on this list, they are NOT officially aligned with the Vero Beach Film Festival.

7. If accepted, I hereby grant without reservations, to the Festival, and their related entities (a) the right to use footage, stills and/or titles, and information from the Film for promotional purposes and (b) the right to issue and authorize publicity concerning the filmmakers and the Film and to use all associated names, likenesses and biographical information. The Vero Beach Film Festival is also hereby granted the right to utilize an excerpt from any film submitted and accepted for exhibition at the Festival for promotional purposes. I also agree to provide contact information for the director and producer(s) of the Film and grant the Festival the right to provide this information to film industry organizations sponsoring Festival events at its discretion.

8. I represent that I am 18 years of age or older, or that if I am younger than the legal age to enter into contracts in my state, I have provided a written consent from my parent or legal guardian. I agree that any controversy arising out of or in connection with my Film and the Festival will be governed by the internal laws of the State of Florida and conclusively determined by arbitration in Indian River County in accordance with the rules of the American Arbitration Association before a single arbitrator mutually agreed by the parties. I hereby waive any and all rights and benefits which I might otherwise have or be entitled to litigate any such dispute in court, including without limitation a trial by jury.

9. I acknowledge and agree that the Vero Beach Film Festival aspires to provide the best quality projection possible but will not be held liable for any failure in the technical quality of the projection, nor will any fees be refunded in any such case. Vero Beach Film Festival assumes that the submitting party or filmmaker(s) or entrant(s) or print source company has been insured for damage and loss of any physical festival assets.

10. I acknowledge and agree that screenings are scheduled during the Festival at the discretion of Vero Beach Film Festival up to three times during the festival. While every effort will be made to adhere to the published schedule, Vero Beach Film Festival reserves the right to make changes at any time for any reason. Vero Beach Film Festival will not be liable for any costs claimed as a result of a change in scheduling.

11. No film may be withdrawn from the festival program after its selection, and no film may be screened outside the festival venue during the Festival and before its official presentation without the pre-approval of Vero Beach Film Festival.

12. I acknowledge that I have read and understood the rules and regulations for submitting a film to the Festival.

13. By submitting a film to ORGANIZATION, I constitute my full and complete acceptance of the terms hereof. I acknowledge that no oral representations of any kind have been made by the ORGANIZATION or the Festival.