Sydney Science Fiction Film Festival

Terms and Conditions:

1. All filmmakers/applicants or entity submitting a film to the Sydney Science Fiction Film Festival (hereafter known as “SSFFF”), accept and agree to comply with the following Terms and Conditions. The person submitting a film to SSFFF is hereafter known as ‘You’ or ‘Your’.

2. We welcome films from any country in the world. If the film is in any other language other than English, the submission requires embedded English subtitles.

3. We only accept films that have been produced during and after 2024. Films that are widely available via public screening platforms (Vimeo, YouTube, etc) or on the filmmaker's official website will not be considered unless under special circumstances.

4. All submission fees are non-refundable. Please do not ask for a full fee waiver. Waivers are only offered to films invited to submit by SSFFF.

5. How to submit:
• Complete and submit Your online submission form.
• Pay relevant submission fee
You will receive confirmation of Your successful registration

6. Student and Young Filmmaker category entrants must be registered in a recognised film school, university, college, high school, middle school or elementary school with proof of ID from the institution to qualify for the relevant fees. You must supply the following:
• Your Student ID
• Name of school, college or university
• Name of Your Course
• Lecture or teacher
• Email of lecturer or teacher

7. FAN FILMS: SSFFF will accept fan films to this festival. You must have all permissions from the copyright holder and/or franchise holder and/or intellectual property owner and reveal those for the SSFFF upon request.

8. Filmmakers submitting must supply:
• Production credits/contact details
• 5 (five) photos for promotional purposes, (min. resolution 1024 x 576 pixels)
• Press Kit for promotional use by SSFFF
• Film Poster
• A trailer and/or scene clips from the film (ProRes 422 Full HD; 1920x1080 or higher).

9. If selected, a .DCP file on a formatted hard drive of the full film must be supplied for the SSFFF theatrical screening, unless an alternate format is otherwise agreed upon by SSFFF. All costs associated with digital delivery of a .DCP file or the generation of a .DCP file will be paid by You.

10. Once a film is accepted by SSFFF and programmed, it cannot be withdrawn from the festival line-up, other than at the discretion of the SSFFF.

11. The SSFFF undertake to make every effort to adhere to the published schedule program. However, SSFFF reserves the right to alter this schedule and venue at any time for any reason. SSFFF does not accept any liability for any costs claimed to arise as a result of a change in the scheduling.

12. Awards may be presented during the SSFFF, at the discretion of the organisers and the Jury Panel (where applicable).

13. By submitting a film, You grant us the right to screen Your film at one or more SSFFF event, including but not limited to Melbourne screenings; copy and/or reproduce, modify, adapt and any part thereof, up to one (1) minute of the film submission. We may also use Your submission and any other promotional material/photo’s and/or information submitted by You to communicate it to the public in all media, including via our website and publicity materials, or to advertise and promote SSFFF event(s), its products and services, or all, and to showcase Your film.

14. You own the copyright to Your film as its author and represent and warrant that You have (and will continue to have during the duration of SSFFF and thereafter) all necessary licenses, rights, consents, and permissions we need to use Your film and You will provide evidence of such on our reasonable request.

15. We accept no responsibility for any damage, loss, liabilities or injury incurred or suffered by any person as a result of submitting a film to SSFFF and its curation and all related events.

16. You indemnify and hold harmless SSFFF from and against any and all claims, liabilities, losses, damages, and expenses (including but not limited to attorney’s fees, and costs of the court) which may be incurred by reason of any claim involving copyright, trademark, credits, publicity, screening, and loss of or damage to the screening materials entered.

17. By submitting, You agree that you have read and understood these terms & conditions of entry.

18. The SSFFF reserve the right, at our sole discretion, to change, modify or otherwise alter these 'Terms and Conditions' at any time. Unless otherwise indicated, amendments will become effective immediately.

For further information contact SIMON FOSTER, Festival Director.