TERMS AND CONDITIONS OF ENTRY INTO THE SOCIETY FOR ECOLOGICAL RESTORATION FILM FESTIVAL 2023
1. RULES:
a. All entries will be viewed prior to the festival by a pre selection committee chaired by the Programming Director.
b. Finalists chosen by the committee will be viewed by the public at the Society for Ecological Restoration Film Festival
c. Films selected for the festival will be announced by July 30th, 2023
d. Applicants must have the intellectual property rights and distribution rights to enter this film into the competition. Applicants must acquire the performing rights for any music contained in the film and provide evidence should it be required.
2. ENTRY DETAILS:
a. The dispatching of any entry to the film competition implies acceptance of all regulations by the Applicant.
b. Films produced prior to the year 2021 will not be eligible for the competition.
c. Film makers from any country may enter the tour and are encouraged to attend the screening.
d. Films may be of any length and submitted by both professional and amateur film makers.
e. Submission of films does not guarantee their screening at the Festival.
f. No screening fee will be paid.
g. A completed and signed entry form must accompany each film otherwise it can not be considered for inclusion.
h. Films in any language other than English MUST have English subtitles or be dubbed in English to be considered for inclusion.
i. All submissions will be retained by the Festival for selection and archival purposes and will not be returned.
j. The Applicant grants the Festival and its successors, licensees and assigns the right to copy the entry in its entirety to facilitate technical operations of the Festival, in and through any and all media formats now known or hereafter devised.
By submitting your film, you confirm that you have read, understood and agree to the following terms:
1. You have all intellectual property rights to all content in the submission and you have the performing rights for any music contained in the film.
2. If requested you will provide evidence of intellectual property ownership should it be required.
3. You agree to allow the Society for Ecological Restoration and its successors, licensees and assignees to use your film and any associated photos or extracts in the Society for Ecological Restoration Film Festival or any associated ecologically focused programming in any digital format including cinema projection, video on demand, DVD/Blu-Ray and streaming compilations, anywhere in the world. Films may be shown at multiple screenings. Segments of the films may be used in trailers and marketing. Photographs, screen grabs or filmmaker submitted images may be used in promotional material and social media. The Society for Ecological Restoration may sub-licence this right without further consent.
4. To the best of your knowledge, all of the statements in this document are true.
5. The film submitted is not subject to litigation nor is threatened by any litigation.
6. You are duly authorised to submit this film to the festival and its competition.
7. You understand that the Society for Ecological Restoration Film Festival and its owner Society for Ecological Restoration are not responsible for any type of loss or damage to you pertaining to the film or its use.
8. Final decision on the award winners and films included in the Society for Ecological Restoration Film Festival will be at the absolute discretion of the Event Organisers.
3. TECHNICAL INFORMATION:
a. Preferred format to receive and screen films is 16:9 ratio PAL format. We accept either Avid DNxHD or Apple ProRes 422 at 1920x1080p, in a .mov or .mxf wrapper. Our preference is to use the 10bit codecs (example: ProRes 422 (HQ) or Avid DNxHD 175X, 185X or 220X – depending on frame-rate). Please submit the frame rate that your film was edited in, to a maximum of 30 frames per second, ideally 24 or highter. Audio should be uncompressed PCM, .wav or .aif at 24bit, 48kHz.
b. Files SHOULD NOT include bars and tones at the beginning of the programme.
c. Files should not have advertisements at the beginning of playback. Any disk locked into playing adverts at the beginning of the film will not be eligible for entry. When ‘play’ is selected the film should start immediately.
d. Sound levels should conform to professional broadcast standards.
e. We encourage submissions of films in High Definition preferably in 720p, 1080p.
f. We also encourage submissions via digital download from fast servers, youTube or Vimeo.
g. Upon request hard drives can be returned after the festival at the Applicants cost, using recorded/tracked mail. Should you wish to use a courier instead, we ask that the filmmakers make their own arrangements and cover the costs.
4. PROMOTIONAL REQUIREMENTS: If your film has been selected for the Society of Ecological Restoration Film Festival, the following must be submitted:
a. A minimum of 2 high-resolution promotional still photographs at 300dpi must be submitted electronically or on disc for each film.
b. All images must be labeled with film title, location and photographer credit (or provided in a separate word document) and images must include rights to be used for film promotional purposes.
c. The Festival reserves the right to use up to two (2) minutes from each entry submitted for promotional purposes including but not limited to the tour Trailer.
5. SUCCESSFUL ENTIRES:
a. The Society of Ecological Restoration Film Festival will inform all Applicants of the status of their application once short listing is complete. If accepted the preferred format is a high definition digital file.
b. All entries give the right to Society of Ecological Restoration Film Festival to show the film at the Festival date.
c. By submitting pictures/images and signing this form the image/picture copyright holder is giving permission to the Society of Ecological Restoration Film Festival to use these images for festival promotion and documentary purposes. The copyright of these images will always remain with the copyright holder.
d. The Applicant grants permission for the Society of Ecological Restoration Film Festival to release contact details to the Media/
All film makers are responsible for obtaining any permissions required by copyright law in the use of any music and images used in their films. Society of Ecological Restoration Film Festival will take no responsibility for copyright infringement. If the Society of Ecological Restoration Film Festival thinks it necessary, proof of copyright will be asked for. Failure to produce proof in writing from the copyright holder will result in automatic expulsion from the competition
