OUR STANDARD FESTIVAL PARTICIPATION AGREEMENT (TERMS AND CONDITIONS)
Regency Film Festival is looking for feature-length and short films from around the world from any genre.
1. Dates and Venue
Please refer to the individual film festival dates as dictated on FilmFreeway.
Our cinema venue for Regency Film Festival is The Plaza Community Cinema in Crosby, Liverpool, United Kingdom.
2. Contact Assurance
You are responsible for updating us directly regarding any change to your contact information.
3. Categories
Screenplay
Student Short Film
Short Film
Feature Film
Short Documentary
Documentary Feature
4. Awards
Best Screenplay
Best Student Short Film
Best Short Film
Best Feature Film
Jury Prize for Feature Film
Best Short Documentary
Best Documentary Feature
Best Director
Best Actor
Best Actress
Best Sound
Best Cinematography
5. Film Competition
Film entries are open for both UK based and international filmmakers.
Each title must be submitted separately. The festival organisers reserve the right to place entries into alternate categories if they feel it is to the benefit of the title. Film entries will be assessed and successful submissions will enter the festival competition i.e. the “Official Selection” and be programmed for screening. If your film is chosen for the Official Selection we reserve the right to screen your film at a date and time of our choosing. Failure to submit a locked screener copy through FilmFreeway 56 days prior to the festival’s Notification Date will rule out eligibility for an award and may lead to the cancellation of your screening even if your film is chosen for the Official Selection.
6. Subtitles
Any foreign language films must have English subtitles for both the submission screener and exhibition screener. All screenplays must be in English.
7. Completion Date & Premiere Status
Films of any completion date are eligible for submission and we do not require a UK premiere.
8. Formats
We accept films with any aspect ratio. For the film selection process a digital screener must be submitted via FilmFreeway. For our judges' protection, this screener must be hosted with either Vimeo or Youtube. We will not assess films submitted with other private video hosting formats such as Google Drive etc.
Successful submissions that are granted a screening MUST submit a Digital Cinema Package (DCP) to be screened at the event.
9. Notification of Acceptance or Rejection
Notifications are made on the Notification Date listed on FilmFreeway, this date is subject to extenuating circumstances and will be updated on the event listing if necessary.
10. Submission Feedback
Due to the volume of entries received we cannot offer individual feedback on all submissions.
11. Entry Fees
Only completed entries with paid submission fees will be processed and considered for the Official Selection. Entry fees are not refundable. Should the 2024 Regency Film Festival be canceled or postponed due to a natural disaster, epidemic, or for any other reason beyond our control, submission fees cannot be refunded.
12. Entry Returns
DCP's on hard drives supplied with self-addressed and pre-stamped envelopes will be returned via post. Any DCP's remaining with Regency Film Festival 6 weeks after the event will be destroyed.
13. Shipping Costs
All shipping and postage costs for all DCP's and additional materials sent to and returned from Regency Film Festival must be covered by the submitting party. The festival will not accept cash-on-delivery shipments and will not absorb any fees incurred in British customs. All charges must be prepaid.
14. Selection & Awards
This festival is organised by Viper Productions. The festival Directors reserve the right to invite films for the competition and programme.
The screening schedule will be announced after the festival’s Notification Date.
Award winning films from the Official Selection will be chosen by a panel of festival judges. Award winners will be notified within 7 days following the event date.
15. Publicity
We reserve the right to use extracts from submissions in the Official Selection for festival publicity and marketing purposes.
16. Screenings
It is the responsibility of the entrant to ensure that films for screening are deposited with the festival organisers at least 56 days before any scheduled screening. Failure to do so may lead to cancellation of your screening. We do not offer screening fees.
17. COVID-19
Due to the unprecedented and ongoing problems presented by the COVID-19 pandemic, we reserve the right to change the festival to a virtual online festival if it is not possible or unsafe to host the event in a physical venue.
No film may be withdrawn from the festival programme after its selection.
The festival Administrators' decision is final in all the above matters.
Regency Film Festival will take place on Saturday the 2nd of March 2024.
18. Film Classification
All films screened during the Regency Film Festival receive an age rating that is decided by the Liverpool City Council.
No film may be withdrawn from the festival programme after its selection.
GENERAL AGREEMENT OF PARTICIPATION IN REGENCY FESTIVAL:
By submitting to Regency Film Festival, I confirm that I have read and accept the terms and regulations of Regency Film Festival.
I will provide the film festival with any additional information required pursuant to these rules and regulations. I authorise Regency Film Festival to exhibit my film, and if selected, I confirm that an exhibition copy will be available in a required format for screening during the 2024 festival (Friday 15th November 2024).
I certify that I hold all necessary rights for the submission of this film/video to Regency Film Festival and that all rights and clearances have been made.
