*IF YOU SUBMIT YOUR FILM IN ANY OF THE 'MADE-IN-ALBERTA' CATEGORIES BUT YOU ARE NOT AN ALBERTA RESIDENT, YOUR SUBMISSION WILL BE IMMEDIATELY DISQUALIFIED FROM CONSIDERATION. IF YOU HAVE AN ALBERTA-MADE FILM, PLEASE CONTACT US AT: PRODUCTION@NORTHWESTFEST.CA TO OBTAIN A WAIVER CODE.
We accept online submissions only.
2025 RAINBOW VISIONS FILM FESTIVAL ("RVFF") Submission Regulations and Guidelines
Participation in Rainbow Visions implies understanding and acceptance of the following Guidelines and Regulations. Filmmakers are responsible for the accuracy of all submitted materials.
Important Dates
Early Submissions OPEN October 11, 2024
Earlybird pricing deadline: December 8, 2024
Regular Submission Deadline: January 12, 2025
Extended Submission Deadline: February 2, 2025
March 26, 2025 Notification of Official Selections
April 25, 2025 Deadline for receipt of exhibition prints (unless otherwise arranged with programming)
*Please note The Festival will not view entries received after the Submission Deadline.
Eligibility
Rainbow Visions accepts submissions of documentaries and docudramas of all lengths for inclusion in the festival. ALL topics and subject matter is welcome, especially music-themed films.
Requirements for eligibility for 2025 selection:
The film was completed after January 1, 2023, and was not previously submitted to NWF
All applicable licenses and waivers of copyrights, moral rights, trademarks and other such intellectual property rights have been secured by the filmmaker(s)
All applicable legal waivers have been obtained from all participants
Exhibition print(s) will be complete and available for screening in Edmonton between - May 15-18, 2025
Exhibition print must be available on DCP, Blu-Ray, or via Digital File.
Feature length preview screeners WILL ONLY be accepted as secure online links
Short film preview screeners are accepted as secure online links ONLY
Films in a language other than English must be subtitled in English
Shipping/mailing costs must be pre-paid, and insurance is recommended
Submission packages must be post-marked with all applicable fees and enclosures by the deadline
PRIORITY will be given to films that have not screened in Edmonton before NWF, either theatrically or broadcast, and not available online for public viewing.
Early bird Deadline of December 8, 2024:
Feature length films 30min and up – $30
Short films 29:59min and under – $15
Regular Deadline January 12, 2025:
Feature length films 30min and up – $50
Short films 29:59min and under – $25
EXTENDED Late Deadline Feb 2, 2025:
Feature length films 30min and up – $75
Short films 29:59min and under – $40
Rainbow Visions is pleased to WAIVE FEES FOR ALL ALBERTA submissions. Proof must be provided for the following criteria used to determine eligibility:
Albertan location, resident Albertan Writer, resident Albertan Producer, resident Albertan Director, Albertan funding source (with supporting documentation/letter)
*Pre entry submission fees are non-refundable.
Selection
Preference will be given to submissions that have not been distributed/screened theatrically or broadcast on television in Alberta prior to the 2025 Festival. All submissions are screened and evaluated by the RVFF Programming Committee. Designation of a selected film’s exhibition date(s), time(s), and location(s) is at the sole discretion of the Festival. The decisions of the Programmers are final. In addition, the entrant grants RVFF the right to exhibit the selected film up to two (2) times during the Festival, in addition to Press screenings (closed to the public).
Upon notification of selection, the entrant agrees to immediately supply RVFF with publicity materials and grants the Festival the right to utilize such materials for promotional purposes and to broadcast and/or screen clips.
The following is a list of materials required for each film once accepted at the Festival:
• Electronic press kit
• Film poster(s), hand bills, or associated collateral for Box Office & Venue
• Select promotional clips and/or film trailer
• Additional promo screeners for Publicity
• (1) BLU-RAY (or DVD) backup, clean of watermarks and warnings, for projection backup
• (min. 3) High resolution promo image (min 300 dpi)
• Film website or trailer URL
Applicants will be notified by email regarding the results of the Festival’s selection process by March 26, 2025. Please do not contact the Programming Department regarding the status of your submission before that date.
Notification
Upon selection, participants will be contacted via email by the Programming director with specific shipping instructions. Exhibition prints must arrive at the Festival office by April 25, 2025. Incoming shipping costs are the sole responsibility of the participant unless otherwise negotiated. Invited films must be shipped pre-paid, with all the necessary commercial invoices and customs paid, with return (or next festival) shipping information including the name of your preferred courier company and your account number.
Shipping of Exhibition Prints
Limitation of Liability and Indemnity Provisions
Although RVFF will take every reasonable precaution for the safekeeping and proper handling of entry and exhibition materials, including the Exhibition Print(s), from the time of receipt to the time of release to the Applicant’s courier company or shipping agent, RVFF shall not be liable to Applicant, his or her heirs, legal representatives, or dependents, or their respective assignees, for loss or damage to entry and exhibition materials arising out of the transportation to and from the Festival or the operations of RVFF, its officers, directors, agents, successors and assigns.
Notwithstanding the above, RVFF’s liability for claims, costs, losses, damages of any kind or any other cause, including but not limited to liability for any fundamental breach of this agreement or for patent or copyright infringement and regardless of the form of action, shall not exceed the fees paid hereunder for the submission to the Festival. The fees charged by RVFF reflect the allocation of risk herein and the limited recourse to the Applicant provided for in this Agreement.
In addition, International participants should note that RVFF will not assume responsibility for, nor will it accept shipments incurring expenses for terminal charges, duties, taxes or customs brokerage.
Finally, Applicant shall indemnify and hold RVFF harmless of and from any and all claims, losses, liabilities (including negligence, tort and strict liability), damages, judgments, suits or legal proceedings, including court costs, expenses and reasonable attorneys’ fees, related to the use by RVFF of the entry and exhibition materials, including but not limited to any claim that the Applicant’s entry and exhibition materials violates the intellectual property rights of another party.
Accepted formats for exhibition:
35mm (*by request*), DCP, Blu-Ray, Digital Download.
For more information on submissions please contact: production@northwestfest.ca
