GENERAL RULES
1. Open City Documentary Festival (OCDF) screening programmes are curated and all entries will be fully considered by the Programming Team.
ELIGIBILITY
2. OCDF accepts documentary films and audio work of all lengths and subject matter, originating from anywhere in the world.
3. OCDF accepts submission of non-fiction films, cross-platform projects and audio works completed after 1 January 2022.
4. All entries must be in English or contain English subtitles. Please note that the festival may not be able to consider non-English entries submitted without subtitles, or supplementary printed translations.
5. Open City Documentary Festival has no strict premiere requirements, but the programming team will prioritise works that have yet to receive a public screening in London prior to OCDF 2023.
SUBMISSION
6. Only completed entries (Entry Form, Preview Screener, Payment) will be processed and considered for screening.
7. Each entry must be accompanied by the appropriate Entry Fee. Entry Fees are not refundable. Projects entered with the incorrect entry fee will not be considered for selection.
8. OCDF accepts FilmFreeway and Vimeo Secure Online Screeners for preview purposes. Whilst we can also accept DVDs, this must be additional to an online screener. For cross-platform projects, please include an online screener if possible or a downloadable project file.
9. DVD entries must be marked with production title and tracking number. Please ensure that DVDs are checked on a stand-alone player before dispatch.
10. DVD entries must be sent to:
Open City Documentary Festival,
UCL Anthropology
Room 409
40 Bernard St
London WC1N 1LE
UK
11. OCDF is unable to return preview copies.
12.OCDF accepts completed films and films at fine and rough-cut stage for consideration. When submitting a work-in -progress, please state clearly within the entry form so that the programming team are aware when viewing.
13. OCDF can only accept resubmissions when substantial changes have been made. Please contact the programmers if you have any specific questions.
COSTS AND FEES
14. Waivers (free entry) are granted only to select applicants who have been invited to submit by the Programming Team.
15. If selected, the cost of postage and packing of screening copy (inbound and outbound) will be covered by OCDF. In the case that the screening materials are being shipped direct to another festival or venue, OCDF would expect the receiving organisation to cover the outbound shipment from OCDF.
16. OCDF offers standard screening fees to submitted projects selected for the festival. OCDF’s standard screening fees for films and audio are £275 (inc VAT) for works over 60 minutes, £140 (inc. VAT) for works over 40 minutes and £70 (Inc.VAT) for works under 40 minutes. OCDF offers a standard screening fee of £100 (in. VAT) for cross-platform projects
NOTIFICATION
17. If a project is selected for screening, the Festival will contact the entrant by e-mail. All entries will be notified by August 1st 2023 at the latest, barring unforeseen circumstances. If for some reason you haven’t received an email by this date, please check festival website for programme announcements or contact the Programming Team.
18. Following selection, the Festival will provide all successful entrants with a Screening Agreement and delivery schedule.
SELECTION
19. All entries are viewed and chosen by the Programming Team. Final selections are at the sole discretion of the Festival.
20. All projects selected will be made available for public viewing. All timings, date and venue details will be assigned by the Festival.
21. The Festival reserves the right to place projects into relevant programme strands.
22. If selected, the entrant grants OCDF the right to utilise publicity materials related to the production (e.g. press kits, posters, stills, etc.) for promotional purposes and to broadcast or screen clips of a maximum of five minutes.
23. If selected, the entrant must provide OCDF with a secure online screener of the complete project for the festival to make available to members of the press (if applicable).
24. Successful entries may also be used for private press screenings prior to the festival. In this case, the Festival would contact the entrant in advance.
GENERAL
25. Entrant confirms and warrants required legal authority to submit the entry into the Festival and to use all music, images and content in the entry.
