The Victorian Multicultural Commission (VMC) invites all interested people, including emerging and established filmmakers, to submit films for consideration for inclusion in the Multicultural Film Festival 2021.
Australia is a vibrant, multicultural country. We are home to the world’s oldest continuous cultures, as well as Australians who identify with more than 270 ancestries. The Multicultural Film Festival is a celebration of this distinction and difference.
The stories the films tell can be made by and/or be about people from any cultural background.
Shortlisted entries will be screened at the Multicultural Film Festival in August 2021, where the winners will be announced. Prizes will be announced soon!
The Multicultural Film Festival and Competition 2021 is conducted by the State of Victoria acting by and through the Victorian Multicultural Commission (‘VMC’ in association with Swinburne University of Technology.
We are seeking creative, original, non-formulaic short films about cultural diversity.
Please read the Terms and Conditions carefully and contact the VMC Communications and Events team via email if you have any questions or have any difficulties submitting your film: email@example.com
1. All Entrants must agree to the Terms and Conditions as a condition of entry to the Multicultural Film Festival and Competition, and all films submitted (Entries) must meet the Entry Requirements.
2. Entry into the competition is deemed to be acceptance of these Terms and Conditions.
Competition closing date
3. The Multicultural Film Festival and Competition will close on 20 June 2021 at 11:59pm. Late entries will not be accepted.
Age and parental consent
4. Parental consent must be provided for Entries submitted by young people under the age 18.
5. All Entrants must indicate whether they are aged under 25 years, aged 25 and over, or a Primary or Secondary school entrant.
6. Entry is open to all temporary and permanent residents of Australia and persons holding visas allowing them to work and/or study in Australia.
7. Residents who are humanitarian migrants or international students with non-permanent visa arrangements are encouraged to enter.
8. For the Young Film makers Categories 1-4, Entrants must be residing in and attending a primary or secondary school in Victoria, Australia
9. The VMC reserves the right at any time to verify the validity of Entrants (including an Entrant’s identity and place of residence).
10. Entrants may not enter under a different name or using false information.
8. Entrants must provide a biography of up to 150 words to describe themselves, including their cultural background/heritage.
9. Entrants acknowledge that their biography will be used to support their entry and may be read out at the Multicultural Film Festival and used in promotional activity by the VMC.
10. For the Young Film Makers Categories 1-4, only the Entrant’s first name may be read out in their biography at the Multicultural Film Festival.
10. Films should address the themes of multiculturalism and cultural diversity. The VMC understands the definition of cultural diversity to refer to differences among people because of their racial or ethnic backgrounds, languages and traditions.
11. Original interpretations of what it means to be multicultural are encouraged. This could include personal stories of the filmmaker, their friends, family or a community member. Films can also explore the difference and distinction that is inherent in the cultural and ethnic diversity of the Australian populace.
12. By entering a film in the Multicultural Film Festival and Competition, the Entrant acknowledges that all subjects appearing in the film have consented to their appearance in the film and to VMC and Victoria State Government’s use of the film in promotional activities. This may include for use across VMC and Victoria State Government’s channels including, but not limited to, events, websites, YouTube, social media and VMC’s promotional platforms. (The films in the 2019 festival were shown at both ACMI and the Immigration Museum and on the VMC’s website, and some were also shown on SBS On Demand.)
13. The VMC is not responsible for obtaining consent from subjects in any Entry in the Multicultural Film Festival and Competition and will not accept responsibility for consequences arising from any failure on the part of the Entrant to obtain such consent.
14. Entries must be submitted in the following format to enable the VMC to screen films during the Multicultural Film Festival:
• Standard: Apple ProRes 422 (HQ) 1080 p (1920 x 1080)
• Format: 1998 x 1080 (the 1998 format conforms with DCP)
• Aspect: 16:9
• Audio: Stereo, sample rate 48khz (128 kbps)
• Codec: MPEG 4 (.mp4) 4.5 Mbps
• Frame rate: 24fps
• H.264 compression
• For films shot in SCOPE format the format needs to be 2048 X 858
15. Entries for the main competition must be between 3 and 12 minutes in length. Entries for the For the Young Film Makers Categories 1-4 have no minimum length but must be less than 12 minutes in length.
16. Entries must be nonpartisan and free from obscene or defamatory content, speech or imagery, and must be suitable for an audience aged less than 18 years.
17. Entries must comply with a PG or G classification.
Originality and copyright
18. Entrants may submit multiple Films, as long as each Film differs significantly from any others submitted by the Entrant.
19. Entries must be the original work of the Entrant, however this does not exclude people who have received mentorship or training through a film training program or university course.
20. It is the responsibility of the Entrant to ensure that they have permission to reproduce any third-party materials contained in their Entry.
21. Entrants must not breach copyright of any other filmmaker or organisation in the production of their Entry and must accept all responsibility for the content of their Entry.
22. The VMC and the State is not responsible for any infringement of copyright by the Entrant in the production of their Entry.
23. Films may be in any language or have no dialogue at all. Foreign-language audio (or important on-screen text) must have English subtitles.
Entries in other competitions
24. The VMC welcomes Entries that have been submitted into other competitions, as long as no logos or other branding marks are included in the Entry, and no copyright or licencing agreements are breached. The VMC accepts no responsibility for breaches of copyright or licensing of third parties.
25. The VMC will accept Entries that have been entered into other festivals or competitions on the condition that the Entries meet the Entry Requirements.
26. Entrants do not need to be qualified or experienced film makers. The VMC encourages anyone with a recording device to produce an Entry for submission into the competition, as long as it meets the Entry Requirements.
27. Entry fees must be paid for the current deadline window at the time of submission via the FilmFreeway platform.
28. Entry fees are $10, charged in AUD Australian Dollars and can be paid by credit/debit card or PayPal.
29. Entry fees for the main competition are $10, charged in AUD Australian Dollars and can be paid by credit/debit card or PayPal. Entry Fees for the Young Film Makers Categories 1-4 are free.
30. Submission fees are non-refundable.
Judging of films
31. The judging panel will consist of VMC Commissioners, staff of Swinburne University of Technology, and/or members of the film industry (Judges).
The Judges will critique the film Entries based on:
a. Narrative; and
b. Impact; and
c. Originality; and
d. Theme of cultural diversity.
32. The number of shortlisted film entries (Shortlisted Films) chosen and the number of awards presented is at the sole discretion of the VMC.
33. The decision of the Judges in relation to the shortlisting of the Entries and the awarding of prizes is final and no correspondence will be entered into.
34. Shortlisted Films and winners will be selected by the Judges at least two weeks prior to the Multicultural Film Festival.
35. Entrants of Shortlisted Films will be notified and invited to attend the Multicultural Film Festival at least 1 week prior to the Multicultural Film Festival.
Announcement of Winners
36. The Judges will announce the winners on the invitation-only opening night of the Multicultural Film Festival.
37. The VMC may, at its sole discretion, disqualify a film Entry from the Multicultural Film Festival and Competition if:
a. for any reason, the Entry does not comply with the Entry Requirements;
b. VMC has reason to believe that the Entrant has breached any of these Terms and Conditions, or engaged in any unlawful or other improper misconduct calculated to jeopardise the fair and proper conduct of the competition; or
c. the VMC considers an Entry to be inappropriate, defamatory, discriminatory, offensive, or otherwise not in compliance with these Terms and Conditions.
Use of films
Licence and intellectual property
38. The Entrant owns the intellectual property in their Entry.
39. The Entrant grants to the VMC and the State will hold a 3-year non-exclusive licence to:
a. screen and use all films entered in the competition across its channels, including but not limited to, events and other promotional platforms;
b. utilise a portion of the entered film for promotional purposes;
40. A non-exclusive licence means that an Entrant can screen their film themselves and give other people permission to screen their film.
41. Entrants will always be attributed as the author of their Entry when their film is used or screened.
42. Where possible, the VMC and the State will provide notice to the Entrant regarding the use of films by VMC and the State.
43. For the Young Film Makers Categories 1-4, the Entrant grants to the State a 3-year non-exclusive, world-wide, royalty free licence to use, modify, edit, copy, reproduce, publish, communicate and distribute the Film or any part thereof for any non-commercial purpose.
44. Neither Entrants, their parent(s)/guardian(s), teachers and schools, nor any other person, will be reimbursed or compensated for any use of the Film, now or in the future.
45. As a condition of entry, Entrants consent to:
a. having their name announced publicly at the Multicultural Film Festival and through VMC and Victoria State Government communications, which may include media, social media and websites;
b. if they are a winner, having their Entries promoted by the VMC or Victoria State Government following the Multicultural Film Festival and in the lead up to the 2022 competition.
46. If the Entrant promotes their film being in the festival themselves, they should acknowledge the Multicultural Film Festival.
47. The Entrant consents to the VMC collecting their personal information (as defined under the Privacy and Data Protection Act 2014 (Vic)) for the purposes of conducting and promoting the Festival and Competition. Personal information may include the full name, age and other biographical information about each Entrant.
48. The Entrant consents to the VMC collecting information about the Entrant’s cultural (racial or ethnic) background (which may be defined as ‘sensitive information’ under the Privacy and Data Protection Act 2014 (Vic)).
49. Information provided to the VMC and State in the entry form and in any Entries submitted by Entrants may be used to contact Entrants and assist us to assess eligibility for the Competition prizes.
50. The State may disclose this information to third parties relevant to the conduct of the Competition, including but not limited to, judges, sponsors, and prize and certificate suppliers.
51. Entrants whose films are shortlisted will have their name announced during the Multicultural Film Festival, in media releases and on State communication channels post event.
52. For the young film makers categories, only the Entrant’s first name, school and grade will be made publicly available in media releases and on the State communication channels post event.
53. Any personal information and/or sensitive information provided will be used and disclosed in accordance with the Privacy and Data Protection Act 2014 (Vic), the Public Records Act 1973 (Vic) and these Terms and Conditions. The State is committed to protecting the privacy of personal information. Enquiries about access to personal information held by the State should be directed to the Department of Premier and Cabinet’s privacy officer via email to firstname.lastname@example.org.
Cancellation of competition
54. The VMC and the State reserve the right to cancel or change the competition and these terms and conditions at any time without conferring with Entrants.
55. If the Competition is interfered with or is incapable of being held due to reasons beyond the State’s control, the State reserves the right and discretion to modify, postpone, suspend or cancel the competition.
56. The State reserves the right to extend, cancel or amend the process for the Competition, including these Terms and Conditions, in its absolute discretion at any time.
57. The VMC is not liable for any loss or damage whatsoever which is suffered by any Entrant, including, but not limited to, indirect or consequential loss, or for personal injury suffered or sustained during the course of preparing the Entry, entering the Competition, or acceptance of a prize or award, except for any liability which cannot be excluded by law.
58. The VMC is not responsible for covering any costs associated with the Entrant entering the Competition, receiving a prize or travelling to the festival.
Photographing, Filming and Recording students at the Multicultural Film Festival Collection Notice
This notice applies to photographs, video or recordings of students that are collected, used and disclosed by the VMC at the Multicultural Film Festival. We ask that any parents/carers or other members photographing, filming or recording students at the event do so in a respectful and safe manner and that any photos, video or recordings “images” of students are not publicly posted (e.g. to a social media account) without the permission of the relevant parent/carer.
If you do not understand any aspect of this notice, or you would like to talk about any concerns you have, please contact the VMC at email@example.com
Unless you tell us otherwise below, photographs, video or recordings of students may also be used in formats that are accessible to the public, including:
• on the VMC’s social media channels (Twitter, YouTube, Facebook, Instagram and LinkedIn)
• on the VMC website
• in VMC publications to promote the Multicultural Film Festival
• shared with the Department of Education for their public channels.
Your child may be identified by first name only in these images (or not named at all).
We will notify you individually if we are considering using any images of your child for specific advertising or promotional purposes.
The VMC understands that parents and carers have the right to withhold permission for us to use photographs, video or recordings of your child.
If you have read this notice and are comfortable with the Commission using photos, video or recordings of your child as described above, you do not need to take any further action.
However, if you have decided that you do not want images of your child to be collected or used by our school, please contact the Victorian Multicultural Commission at firstname.lastname@example.org and state your name and student’s name.
Photographs, video and recordings of a person that may be capable of identifying the person may constitute a collection of ‘personal information’ under Victorian privacy law. This means that any images of your child taken by the school may constitute a collection of your child’s personal information. The Victorian Government values and is committed to protecting your privacy. The Commission handles your personal information in accordance with the Privacy and Data Protection Act 2014 (Vic) (PDP Act), Public Records Act 1973 (Vic), Health Records Act 2001 (Vic) and other applicable legislation.
Ownership and Reproduction
Copyright in the images will be wholly owned by the VMC. This means that the VMC may use the images in the ways described in this form without notifying, acknowledging or compensating you or your child.