Middlebury New Filmmakers Festival

GENERAL RULES

The 4th Annual Middlebury New Filmmakers Festival – August 23-26, 2018

The Middlebury New Filmmakers Festival is entirely dedicated to new filmmakers and their dynamic work. We are only accepting first or second features OR first or second short films. If you have already completed three short films, for instance, but you want to submit your first or second feature, we welcome that. You must have completed your submitted film after February 1, 2016.

The Middlebury New Filmmakers Festival is not accepting works-in-progress.

All submitted films must comply with the Submissions Guidelines including deadlines, exhibition format, entry material, etc., as detailed in our listing. Please check our website for further details (middfilmfest.org).

We are offering secure online screening of submitted films through FilmFreeway.com and we strongly encourage you to take advantage of this fine service. Submission fees vary by deadline so make sure to upload your film prior to a particular deadline to qualify for that fee level. In no case will your film be considered if you upload it after the final deadline of the Extended Window.

We do not recommend that you submit a physical copy of your film but, If you do opt to send us a DVD or BluRay copy of your entry, it must be postmarked by the final deadline of the Extended Window for it to be considered for acceptance into the Festival. If you are submitting with a secure online screener, you do not have to mail us a DVD/BluRay unless later requested by the Festival.

If you choose to submit a physical DVD/BluRay, the material must be labeled with:

Film Title
Category
Running Time
Contact information clearly displayed on the face of the DVD.

Please only mail DVDs/BluRays in paper or plastic jewel cases (no standard DVD cases). We want to avoid breakage, if possible. And kindly put the FilmFreeway Tracking # of your film on the package so we can quickly identify it.

More than one entry may be submitted. However, each entry must be accompanied by a separate entry form and entry fee.

Any films submitted without a paid entry fee by the given deadline will be disqualified from the submission screening process.

Because of the heavy volume of submissions, we will not email you when we receive your submission. Once it is securely up on FilmFreeway, you can safely assume we have been notified by the platform.

Films submitted must be available in English or in the original language with English subtitles.

Submit your film as early as possible, please. This gives us more time to consider your work.

Entry fees are payable by credit card, check or money order to the Middlebury New Filmmakers Festival and are non-refundable. Fees for foreign entries should be paid by credit card or international money orders in U.S. dollars, again payable to the Middlebury New Filmmakers Festival.

Entrants are responsible for obtaining any necessary licenses, royalties, release forms, clearances and permits necessary to present their work. The Middlebury New Filmmakers Festival is not responsible for any claim involving copyright, trademark, credits or royalty infringement related to the work. If your work is accepted into the Festival, we must be able to screen it without any encumbrances whatsoever.

Accepted films must be available in the designated exhibition formats: BluRay or DCP.

Accepted films may screen in limited engagement theatrically prior to Festival exhibition, but cannot already be involved in clearly monetized distribution deals, e.g., iTunes, Netflix, Amazon, Hulu, Cable VOD, PBS broadcast or cable telecast , prior to August 23, 2018. Distribution deals concluded prior to the Festival but that don't go into effect until after the Festival do not affect consideration for acceptance at MNFF.

Notification of acceptance will be emailed. We ask you not to call the Festival office. All correspondence will be done through email and only with the original submitter.

If your film is selected, you will be asked to provide a digital press kit which includes: headshot and brief bio of director, color and/or B&W stills from the film, brief description of the film (75 words max) and a video trailer (downloadable and cleared for use on the Festival website).

The date, time and location of the screenings of films are solely at the discretion of the Middlebury New Filmmakers Festival.

As part of its Vermont Tour, the Festival will award additional screenings, where possible, to each of the top three features and top three short films in the Narrative, Documentary and Audience Favorite categories. These screenings will take place in a variety of venues throughout the state of Vermont in the months following the conclusion of the Festival. The venue booking and marketing costs of this important additional exposure will be borne by the Middlebury New Filmmakers Festival and includes the payment of an exhibition fee to the winning filmmakers. The Festival requires that, as a condition of acceptance into the Festival, the filmmaker allow these additional screenings of his/her work.

The Middlebury New Filmmakers Festival will take great care in the handling of your entry but will not pay additional charges for originals, masters, or special prints.

DVD/BluRay screeners will not be returned unless the filmmaker is willing to accept the cost of doing this. Please do not send originals or masters.

If an accepted filmmaker provides a DCP exhibition copy, the Festival will return that copy via FedEx upon request.

All films selected for exhibition grant the Middlebury New Filmmakers Festival the rights to use footage, stills, titles and information from the film for promotional purposes.

All filmmakers will be notified by July 6, 2018 via email regarding their acceptance into the Festival.

TERMS AND CONDITIONS

You hereby affirm that you are the authorized representative for the above mentioned film [as noted on the entry form]. You grant the Middlebury New Filmmakers Festival all rights necessary to exhibit and promote the above-referenced film, if selected, at the 2018 Festival, August 23-26. You represent that such exhibition will not violate or infringe upon any rights whatsoever (including copyright, trademark, musical or contract right) of any person or entity. You further represent that you are authorized to submit the above-referenced film and, if selected, will deliver the screening print to the Festival office no later than August 1, 2018. You also affirm that the film will not be in commercial distribution and will not have aired on broadcast or cable television or on a streaming service in the United States prior to August 23, 2018. Further, per the specific description in the General Rules, you grant permission for additional limited public exhibition of the film to the Middlebury New Filmmakers Festival should this film be selected as one of the top three features or top three short films of the Festival. You also grant the Festival the right to utilize an excerpt from this film submitted and accepted for exhibition at the Festival for promotional purposes. Additionally, you will indemnify and hold harmless the Middlebury New Filmmakers Festival from any and all claims, liabilities, losses, damages, and expenses (including but not limited to attorney's fees and costs of the court) which may be incurred by reason of any claim involving copyright, trademark, credits, publicity, screening, and loss of or damage to the screening material entered. All decisions of the Festival regarding the designation of the top three feature films and top three short films selected for additional exhibition around the state of Vermont will be final and binding on all participants. You have read, understood, and hereby agree to the terms written in the General Festival Rules for submissions to the Middlebury New Filmmakers Festival 2018.