THE 2023 HUDSON VALLEY FILM FESTIVAL
Early Submission Deadline: Friday, March 24th, 2023
Regular Submission Deadline: Tuesday, May 30th, 2023
Final Deadline: Sunday, July 16th 2023
Official Selections will be announced: Sunday, July 23rd 2023
Event Dates:
Tuesday, August 15th 2023
Wednesday, August 16th 2023
Thursday, August 17th, 2023
Sundown at the Warwick Drive-In Movie Theater in Warwick, NY.
The following rules govern all film submissions to the Hudson Valley Film Festival (“HVFF”)
Eligible projects include: feature & short films including documentaries, narratives, animation, experimental, horror, sci-fi, action, music, and more.
Any short film with a runtime of 26 minutes or less will be considered.
GUIDELINES:
Short film submission’s total runtime must NOT exceed the specified time limit of up to 25 minutes, credits included.
We strongly recommend that you triple check your audio levels and that your audio is NOT limited to one channel (ie: right or left).
Any film that includes main dialogue that is not english must be submitted with english subtitles.
Applicants are solely responsible for obtaining all necessary rights and permissions for third-party materials included in their films, including but not limited to music, trademarks, logos, copyrights, and other intellectual property rights. HVFF expressly disclaims all liability or responsibility for any violations of the foregoing.
Films may have been previously entered in other film festivals.
Entrants grant the Festival organizers permission to use excerpts, not exceeding three minutes, for promotional purposes in various media, trade shows, and retail stores.
Entrants are required to supply promotional materials, such as still images, for the purpose of promoting the films and Tour.
Entrants grant the Festival organizers the right to copy the entry in part or in its entirety in any media format to facilitate the operation or promotion of the HVFF.
The entrant acknowledges and agrees that all matters not covered by these Rules and Regulations, and questions arising from them, will be decided at the sole discretion of the HVFF’s organizers
TECHNICAL REQUIREMENTS
FilmFreeway accepts all major video formats in full quality HD up to 10 GB. We transcode videos for playback compatibility and performance and recommend that you use settings close to our output settings:
Maximum video bitrate: 2200 Kbps, H.264, mp4
Audio: 128 Kbps, AAC, 2 channel stereo
Aspect ratio preserved; maximum video height of 720 pixels
Films that are accepted into the festival will be screened in 16:9 aspect ratio. If your film is submitted in a different ratio, your film will be letterboxed to display on the 16:9 screen.
Films will need to be in NTSC format. NTSC (National Television System Committee) is a Color TV standard for the United States, Canada, Japan, and other countries of North and South America and Asia. To resolve the incompatibility problem of the NTSC and PAL video formats, it is best to use software that can change PAL to NTSC and vice versa.
When uploading your submission, kindly use the following file naming conventions:
FirstNameLastName_FilmTitle.mov
Examples:
JaneDoe_MyFilm.mov
JohnDoe_MyMovie.mp4
PROMOTIONAL IMAGES/MARKETING MATERIALS
Entries are encouraged to be accompanied by a minimum of three (3) high-resolution images from the film, any websites and/or social accounts to be reproduced, published and/or exhibited for promotional purposes as they pertain to the HVFF.
The HVFF logo is used on our marketing materials which include posters, banners, website, socials, programs, and magazine ads.
Preferred Format: Digital; 300 dpi jpeg and/or Tiff format; minimum size is 4" x 6" landscape or portrait.
Please DO also feel free to include a press kit and bio, if available!
COMPETITION CERTIFICATION
I/We have read all of the rules, understand, and have complied with these rules.
I/We warrant the submission of my/our original work and that there are no disputes regarding the ownership of the submission.
I/We also warrant the submitted material does not defame or invade the rights of any person living or dead.
To the best of my/our knowledge, all the statements herein are true and correct.
I/We understand that failure to adhere to the competition rules and regulations will result in disqualification and forfeiture of entry fee.
I/We acknowledge that once an entry payment has been processed, HVFF will not provide a refund.
No revisions of materials will be accepted once entry has been submitted.
BY SUBMITTING THE MATERIAL, I/WE HEREBY AGREES TO INDEMNIFY, HOLD HARMLESS, AND DEFEND THE FESTIVAL, ITS EMPLOYEES, DIRECTORS, REPRESENTATIVES, AND AFFILIATES FROM ALL LIABILITY, CLAIMS, AND DAMAGES IN CONNECTION WITH THE SUBMISSION AND FROM ANY FEES AND EXPENSES, INCLUDING BUT NOT LIMITED TO REASONABLE ATTORNEYS’ FEES, THAT ANY OF THEM MAY INCUR IN CONNECTION THEREWITH.
