1. Submission Policy
All films, scripts, and projects must be submitted exclusively through the official FilmFreeway platform.
By submitting, the applicant confirms that:
-They own all rights to the submitted project.
-All necessary permissions, licenses, and clearances have been obtained.
-The festival bears no legal responsibility for copyright disputes.
-Films in languages other than English must include English subtitles.
2. Notification Dates & Email Responsibility
All official status updates, including: Selected, Finalist, Award Winner are communicated strictly through FilmFreeway email notifications.
These notifications are sent directly by the FilmFreeway system and not from the festival’s personal email address.
The official FilmFreeway notification email includes:
-The project status update
-The official Laurel download link
-Filmmakers must download their Laurel directly from the link provided within that FilmFreeway email.
Participants are strictly responsible for:
-Regularly checking their registered FilmFreeway email address
-Monitoring spam/junk folders
-Carefully reviewing all notifications sent between the official Notification Date and Event Date
Failure to check FilmFreeway notifications during this period does not constitute festival responsibility.
If a filmmaker contacts the festival several months (6 months or more) after the event claiming they did not receive their status update or Laurel, the first verification will be whether FilmFreeway notification emails were properly checked.
The festival will not resend Laurel links separately unless a verified internal technical error is confirmed.
3. Certificate Issuance Policy
Certificates are not sent via FilmFreeway.
All certificates are issued exclusively from the festival’s official personal email address as listed on the FilmFreeway page.
Certificates are sent within one (1) or one and half month after the official Event Date.
This timeframe is required for:
- Sorting all recognized projects
- Preparing category-specific certificates
- Final verification and documentation
If a filmmaker claims several months after the event that they did not receive their certificate, and the festival’s official email records confirm that the certificate was sent within the one-month issuance period, the festival holds no obligation to reissue the certificate.
However, if internal records confirm that the certificate was not sent due to an error from the festival’s side,corrective action will be taken.
4. Laurel & Certificate Claim Policy
All Laurels are delivered through FilmFreeway notification emails.
All Certificates are delivered through the festival’s official personal email address.
If a filmmaker claims non-receipt of Laurel or Certificate, but official tracking records confirm that:
-FilmFreeway notification was sent
-Laurel link was delivered
-Certificate was issued within the official timeframe
the festival reserves the right to take strict action.
False claims or misrepresentation against official communication records will be considered a breach of integrity. The festival reserves the right to:
• Update the project status on FilmFreeway
• Revoke recognition
• Mark the project as rejected due to policy violation
5. Review & Feedback Policy
The festival may, at its sole discretion, provide a complimentary professional review or interview to exceptionally outstanding projects without any additional fee.
This complimentary service is granted only when a project significantly impresses the jury panel.
Apart from this exceptional case:
• Any detailed review, critic analysis, or professional feedback requested by participants will be considered a paid service.
• No review or interview will be provided free of charge unless initiated by the festival itself.
6. Final Decision Clause
All decisions made by the jury and festival management are final and non-negotiable.
The festival reserves the right to:
• Modify categories
• Adjust award structure
• Update dates or policies when necessary
By submitting to the festival, participants agree to all rules and regulations stated above.
