General Provisions:
1. Film submissions will be open from March 8th 2024 until May 31st 2024.
Entries that arrive later than deadline will not be considered.
2. The call for entries is opened for films produced and/or premiered after January 2023.
3. The call for entries for the International Short Film Competition is open for films with a duration no longer than 35 minutes. Films that exceed this duration will be automatically disqualified.
4. The form of the film and its topic are not subject to any regulations, however the festival favors films and audio-visual works that propose an innovative and/ or experimental formal approach.
5. Preview copies with other than English or Romanian dialogue/commentary must come with hardcoded subtitles in English, or they will not be considered.
6. Entry of a film on this platform is binding and implies acceptance of these regulations.
The complete regulations can also be consulted using the official website of the festival: https://bieff.ro/en/
7. The festival charges no entry fee for entering the National Short Film Competition. The entry fee for the International Short Film Competition fluctuates according to the levels below. This excludes any possible administrative fees charged by the submission platform. In the event of withdrawal, cancellation or incorrect or ineligible submission, entry fee will not be refunded. Waivers may be granted upon special request (the decision is left at the discretion of the Organiser).
Early bird (until March 31st): 8 EUR
Regular (until May 10th): 10 EUR
Late (until May 31st): 12 EUR
8. Films will be selected by a selection committee appointed by the Organiser. All submitted films will be considered for the International Competition, as well as other special programs.
9. The representatives of films qualified for the competitional sections and/ or other special programs will be informed by e-mail until the 15th of July 2024 at the latest.
Until that date, the festival team will not be able to reply to questions about the status of submitted films or about the progress of the selection process.
10. The representatives of films qualified for the competitional sections and/or other special programs will be asked by the Organiser to send the screening copy of the film via post, courier, or by electronic means within two weeks after receiving selection notification (no later than August 15th).
11. If the Submitter fails to meet the due date of sending the copy, the Organiser has the right to refuse accepting the film and select another participant for the respective Competition/ program.
12. In case of selection, the festival reserves the right to use stills and excerpts from the films for promotional purposes, not exceeding 10 % of the running time, or a maximum of 3 minutes.
13. Submitters are not entitled to claim screening or rental fees for the screenings of their films in a competitional context.
14. Eligible formats for screening copies of selected films to be screened during the festival are ProRes (.MOV format) or h264 (MP4 or .MOV format) codec with original aspect ratio and one audio track with audio mix (Stereo or 5.1).
15. Preferably, screening copies shouldn't contain hardcoded subtitles. The Festival requests dialogue lists in English language including time codes, in .SRT file and, if available, transcription/dialogue list in original language for translation check.
16. Selected films cannot be withdrawn from the Festival’s program after the official invitation is accepted and all necessary materials are received.
17. All preview copies and promotional materials related to the officially selected films may be available for viewing in a private video library accessible to accredited industry guests attending the festival.
18. All preview copies of the officially selected films may be stored in the Festival archive and used for future research purposes.
19. The films selected in the competition sections (National and International Competition) will be analyzed by a Jury, consisting of a minimum of 3 and a maximum of 5 film professionals. The films will compete for 4 awards (cash prizes): the BIEFF 2024 Main Award, the Best Directing Award, the Best Visual Concept Award, the Best Romanian Film Award. An additional Special Jury Mention might be awarded (without a cash prize attached).
20. Information about the awarded films will be announced on the Festival’s website, social media and will be passed on directly to the winners (in person, by phone or by e-mail).
Personal data and privacy:
1. The Submitter consents to their personal data being processed as referred to in paragraph 2 below.
2. The processing includes data listed on the entry form. In the form, the Submitter provides, in addition to their data, information on the film's director, author, music producer and distributor. The Submitter is responsible to obtain the consent of the above persons to provide the said data, and informed them of the purpose for which the data is to be used and who the data controller is. The processing of personal data includes the following: name and surname/business name, address, e-mail address, telephone number.
3. The Organiser may process personal data in order to qualify the film for the Festival, screen the film, identify the winners and award prizes and to transmit information about the next editions of the Festival and other activities undertaken in the framework of the Bucharest International Experimental Film Festival. This information is not of commercial nature.
4. Providing personal data is voluntary, and the Submitter is entitled to inspect their data and correct it.
