Terms and Conditions
By submitting your film to the Adelaide Independent Film Festival, you acknowledge and agree to the below terms and conditions.
1. ELIGIBILITY
• We accept short films completed in any year, from any genre, with or without dialogue and with a runtime up to a maximum of 30 minutes (including credits)
• All entries with dialogue must be in English or contain English subtitles
• No strict premiere requirements
• We accept fully completed student short films made from any global film academy/university
• All short films officially selected are eligible for the ‘Audience Award’
2. SUBMISSION
• All short films are to be submitted by 26 August 2023 at 23:59 (ACDT) (Regular) or by 16 September 2023 at 23:59 (ACDT) (Late)
• We accept work-in-progress (WIP) short films at the fine or rough cut stage (please refer to the WIP section below)
• Submissions through FilmFreeway
• Entry fee is non-refundable
• If you are unable to use digital submission, please contact us and we will arrange an alternative option to submit your short film
• You will be emailed a receipt confirming we have received your short film
• We accept multiple short film entries per submitter as long as it meets all the submission requirements, includes a separate entry form and you have paid the entry fee per additional short film
• Any technical issues are the responsibility of the submitter (you) or the producer/director and if at the time of judging the short film does not work or is not viewable, we will send an email to the address on file to follow up. If a response with the correct information is not received within seven (7) days, the submission will be deemed ineligible
• If you submit to the wrong category, please contact us immediately as your short film may be deemed ineligible
3. SUBMISSION MATERIAL
• Short film
• Short synopsis
• Trailer (if available)
• Screenplay (if available)
4. DISCOUNT CODE
A discount code is available at www.auteursforum.com/aiff, on FilmFreeway under the 'Categories & Entry Fees' section or you are welcome to email us
5. NOTIFICATION
On 23 September 2023, you (the submitter) will be notified of the outcome via email
6. OFFICIAL SELECTION
• A Digital Cinema Package (DCP) screening copy and a Quicktime ProRes backup copy are required by 6 October 2023
• If you are unable to provide a DCP, please contact us
• The submitter of the selected short film will receive two (2) free tickets to the screening scheduled for 14 October 2023
• The creative team of the selected short film that will be attending the festival are responsible for travel, lodging, and all other expenses
• We do not pay screening fees or royalties
7. SCREENING & PROMOTIONAL MATERIAL
• DCP
• Quicktime ProRes (backup)
• Poster (digital)
• Trailer (Less than 2 minutes)
• 2-3 Excerpts
• 3 x Production stills (digital)
• 3 x Behind-the-scenes stills (digital)
8. AWARDS COLLECTION
• The Best International Short Film Awards (Live Action & Animation) will be posted free of charge via mail to the submitter’s address on FilmFreeway
• All other awards, if won by a South Australian filmmaker and not collected at the awards night, are to be picked up free of charge in person from the Capri Theatre (141 Goodwood Road, Goodwood, SA 5034)
• We do not pay for postage within South Australia. Please contact us if you are unable to pick up your award
• For awards won by an interstate filmmaker will be posted free of charge via mail to the submitter’s address on FilmFreeway
9. WORK-IN-PROGRESS (WIP)
• We do not accept WIP student short films
• When submitting, please state your short film is a WIP, at what stage (rough, fine) and what will change/is missing (temp sound, final colour grade)
• You may update the FilmFreeway secure online screener or Vimeo/Youtube secure link with newer cuts as they are available until 16 September 2023 at 23:59 (ACDT). In the unlikely event of a link change, you must email us immediately with that change so we may update your record. If we are not notified of the change and the link is found to be inactive, we will send an email to the address on file to follow up. If a response with the correct information is not received within seven (7) days, the submission will be deemed ineligible
• The final screening copy along with the submission material must be completed and uploaded via FilmFreeway by 16 September 2023 at 23:59 (ACDT)
10. RIGHTS
• By entering your film for consideration for the Adelaide Independent Film Festival (hereinafter referred to as the Festival), you grant the Festival permission to use film excerpts, film stills, press kits (including BTS stills and trailers) and other promotional materials from the selected short film for publicity and promotional purposes strictly in relation to the Festival, including on all of the Festival’s social media platforms, the Festival’s FilmFreeway profile and on the Festival’s website for two (2) years, unless stated otherwise in writing and agreed by both parties;
• You certify that you have all the relevant rights to submit your short film, including the use of any and all music, sound and performances and can provide written evidence if requested by the Festival;
• You certify that there are no current or imminent litigation with respect to the use, validity or ownership of the copyright;
• You certify that the use of the work in the short film won’t infringe any intellectual property rights or any other rights of any third person;
• You must indemnify the Festival from all claims made against the Festival arising from or in connection with the submission of the film, or any infringement of any intellectual property in connection with the screening of the film as part of the Festival;
• We reserve the right to determine the eligibility of any work submitted;
• We reserve the right to update our terms and conditions;
• You give the Festival permission to exhibit your short film at the Capri Theatre on 14 October 2023.
For any questions
aiff@auteursforum.com
