Adelaide Independent Film Festival

Terms and Conditions

By submitting your film to the Adelaide Independent Film Festival, you acknowledge and agree to the below terms and conditions.

1. ELIGIBILITY
• We accept short films completed in any year, from any genre, with or without dialogue and with a runtime up to a maximum of 30 minutes (including credits)
• All entries with dialogue must be in English or contain English subtitles
• No strict premiere requirements
• We accept completed student short films (up to 20 minutes) made from any global film academy/university (with film subjects)
• All short films officially selected are eligible for the ‘Audience Award’

2. SUBMISSION
• All short films are to be submitted by 2 February 2024 at 23:59 (ACDT) (Earlybird), 26 April 2024 at 23:59 (ACST) (Regular), 28 June 2024 at 23:59 (ACST) (Late) or by 19 July 2024 at 23:59 (ACST) (Final)
• We accept work-in-progress (WIP) short films at the fine or rough cut stage (please refer to the WIP section below)
• Submissions through FilmFreeway
• Entry fee is non-refundable
• You will be emailed a receipt confirming we have received your short film
• We accept multiple short film entries per submitter as long as it meets all the submission requirements, includes a separate entry form and you have paid the entry fee per additional short film
• Any technical issues are the responsibility of the submitter (you) or the producer/director and if at the time of judging the short film does not work or is not viewable, we will send an email to the address on file to follow up. If a response with the correct information is not received within seven (7) days, the submission will be deemed ineligible

3. SUBMISSION MATERIAL
• Short film
• Synopsis (short)
• Director's statement (short)
• Trailer (if available)
• Screenplay (if available)

4. DISCOUNT CODE
Enter ‘AIFFx20’ at the checkout to receive 20% off the entry fee

5. NOTIFICATION
On 17 August 2024, you (the submitter) will be notified of the outcome via email

6. OFFICIAL SELECTION
• A QuickTime (QT) ProRes 4444 screening copy is required by 5 October 2024
• If you are unable to provide a QT ProRes 4444, please provide a QT ProRes 422 HQ version
• If you are unable to provide a QT ProRes of your short film, please contact us immediately
• The submitter of the selected short film will receive two (2) complimentary tickets to the screening scheduled for 19 October 2024
• The creative team of the selected short film that will be attending the festival are responsible for travel, lodging, and all other expenses
• We do not pay screening fees or royalties

Please note: We DO NOT require a Digital Cinema Package (DCP). We will create a DCP from your QT ProRes 4444 screening copy. If you have a DCP available, please also send a QT ProRes 4444 (or 422 HQ) as your DCP may not read on the venue’s projector.

7. SCREENING & PRESS KIT ASSETS
• QuickTime ProRes 4444
• QuickTime ProRes 422 HQ (backup)
• Aspect Ratio
• Poster (digital)
• Trailer (Less than 2 minutes)
• Premiere status (World/International/Australian/South Australian/Nil)
• 2-3 Excerpts
• 3 x Production stills (digital)
• 3 x Behind-the-scenes stills (digital)

Please note: The PRESS KIT ASSETS are required by 14 September 2024. Your short film's premiere status is only required for promotional purposes.

8. AWARDS COLLECTION
• The Best International Short Film Awards (Live Action & Animation) will be posted via mail (free of charge) to the submitter’s address on FilmFreeway
• Awards won by an interstate filmmaker will be posted via mail (free of charge) to the submitter’s address on FilmFreeway
• All other awards, if won by a South Australian filmmaker and not collected at the awards night, are to be picked up (free of charge) in person from the Capri Theatre (141 Goodwood Road, Goodwood, SA 5034)
• We do not pay for postage within South Australia. Please contact us if you are unable to pick up your award

Please state your address in the following format (or in a similar format) on FilmFreeway to prevent your award from being undelivered due to a mailing address error.
Example:
STREET NUMBER AND NAME
SUBURB, STATE, POSTCODE
COUNTRY

9. WORK-IN-PROGRESS (WIP)
• We do not accept WIP student short films
• When submitting, please state your short film is a WIP, at what stage (rough/fine) and what will change/is missing (temp sound/final colour grade)
• You may update the FilmFreeway secure online screener or Vimeo/Youtube secure link with newer cuts as they are available until 19 July 2024 at 23:59 (ACST). In the unlikely event of a link change, you must email us immediately with that change so we may update your record. If we are not notified of the change and the link is found to be inactive, we will send an email to the address on file to follow up. If a response with the correct information is not received within seven (7) days, the submission will be deemed ineligible
• The final screening copy along with the submission material must be uploaded via FilmFreeway by 19 July 2024 at 23:59 (ACST)

10. RIGHTS
• By entering your film for consideration to the Adelaide Independent Film Festival (hereinafter referred to as the Festival), you grant the Festival permission to use film excerpts, film stills, press kits (including BTS stills and trailers) and other promotional materials from the selected short film for publicity and promotional purposes strictly in relation to the Festival, including on all of the Festival’s social media platforms, the Festival’s FilmFreeway profile and on the Festival’s website for two (2) years, unless stated otherwise in writing and agreed by both parties;
• You certify that you have all the relevant rights to submit your short film, including the use of any and all music, sound and performances and can provide written evidence if requested by the Festival;
• You certify that there are no current or imminent litigation with respect to the use, validity or ownership of the copyright;
• You certify that the use of the work in the short film won’t infringe any intellectual property rights or any other rights of any third person;
• You must indemnify the Festival from all claims made against the Festival arising from or in connection with the submission of the film, or any infringement of any intellectual property in connection with the screening of the film as part of the Festival;
• We reserve the right to determine the eligibility of any work submitted;
• We reserve the right to update our terms and conditions at any stage;
• You give the Festival permission to exhibit your short film at the Capri Theatre on 19 October 2024.

For any questions
aiff@auteursforum.com