IMPORTANT: Due to our festival's focus on young filmmakers, we will disqualify any submission without information about the age of the director(s)/filmmaker(s)!
The same goes for submissions that selected more than one age category.
If you have any questions contact us at: submission@youki.at
The Password required for the submission can be found on our website.
1 GENERAL INFO
This is an agreement between you (the “submitter”)
and
Media Space - Verein zur Förderung von Medienkultur
Pollheimerstraße 17, 4600 Wels, ZVR: 579621382
responsible for the festival “YOUKI International Youth Media Festival”
(“the festival”, “YOUKI”, “we”, “us” in the following text)
2 ELIGIBILITY
2.1 Short Films
There are no limits regarding the country of production, the director’s/producer’s nationality or the genre of the film.
2.1.1 Filmmaker’s age
At the time the film was finished the director of the film was up to 27 years old.
If the film was made by a group/school class/ect., the average age of the group has to be up to 27 years at the time the film was finished. When submitting the film the accurate age category has to be picked and the information about the age of the filmmaker(s) has to be provided in the profile or film description. (Keep in mind: the age of the director/filmmaker counts, not the age of the submitter: the age of the submitter is not relevant.)
2.1.2 Length
The film length is 20 minutes or less.
2.1.3 Year of production
The film was finished in the previous year of the current call. This means the last valid possibility for completion date of films is January 1st, 2024.
2.1.4 Re-Submissions
Films that have been submitted to previous editions of YOUKI will not be accepted.
2.1.5 Language
If the film has dialogue or text, English subtitles have to be provided. That also includes German as well as English language productions.
3 SELECTION AND AWARDS
3.1. All submitted films will be viewed by a team of film programmers. From all the submissions around 60 films will be shown in the official competition program.
3.2. When the film has been selected the text “Official Selection YOUKI 2024” can be used for advertising purposes. The logo/laurels will be provided to you with the notification E-Mail. (More information about the notification, deadlines and screening copies can be found in the following points).
3.3. The official competition programme will be shown during the festival in the cinema and online. An international jury consisting of five people will watch the program in the cinema at the same time and will give away the following awards (except the Audience Award).
3.4. The festival awards following prizes (with a prize money and handmade every year changing trophies):
Main Award in the Age Category 13 - 17 years: EUR 700
Main Award in the Age Category 18 - 22 years: EUR 1100
Main Award in the Age Category 23 - 27 years: EUR 1500
Heart <3 Award: EUR 700
Austrian Award (all age categories but country of origin must be Austria): EUR 600
Audience Award (all age categories, only in case of possibility to have audience present): EUR 500
3.5 For the payout of the prize money an information sheet (called “Prize Sheet”) has to be filled out and be returned to the festival. Once all the information has reached us the payout of the prize money will be done via regular Bank transfer for Austrian and EU citizens (IBAN has to be provided) or PayPal for international winners (PayPal account has to be provided).
3.6 The prize and the amount of cash awarded may be subject to change.
4 DEADLINES & NOTIFICATION
4.1 The call for entries runs from the 1st of March 2025 until the 1st of June 2025.
4.2 The submitter will be notified of the selection status (accepted / rejected) until July 23rd 2025 through the submission platform and via email.
4.3 If the film is selected you will receive further information about the screening dates, screening copy, deadlines, our online Q&As and possible visits to the festival.
4.4. The following material and information must be provided till August 4th 2025. If this is not done in time, the film will be removed from the official competition program.
5 SCREENING COPIES & ADDITIONAL MATERIAL
5.1. When your film gets selected you will receive more detailed information within the notification E-Mail about how and what files and information you have to provide to us.
5.2. Screening Copy: The notification E-Mail will inform you about accepted formats. If the film has dialogue or text, the film must be submitted with English subtitles. That includes German and English language productions as well. The festival does not pay rental fees, license fees or other such fees for submitted films that are selected to be screened in the short film competition.
5.3. Additional Material: In addition to a screening file you have to submit the following: three film stills (300 dpi, 2000 pxl wide), a 15 seconds film clip, director’s birthdate and finishing date of the film, short biography/info about the filmmaker(s) with selected filmography added, contact information and social media accounts (recommended for best advertising options), main credits (the same way it should be printed/communicated).
5.4. Providing the files: The notification E-Mail will include a specific link where you have to upload your files. Put all the files into one folder and name that folder after your film title (the same way it is submitted on FilmFreeway) and the director's name. We only accept the screening copies and the additional material provided via that link. Material shipped/delivered by post will only be accepted after consultation with the festival.
6 RIGHTS
6.1 You guarantee that you own or otherwise control all of the rights to the film you submit to us and that you are entitled to transfer the rights to us as specified in this agreement.
6.2 By submitting the film, you guarantee that all (intellectual property) rights needed for screening during YOUKI and other uses described in this agreement have been cleared.
6.3 By submitting the film you guarantee that the screening or other use of the film by YOUKI does not infringe rights held by third parties.
6.4 By submitting the film you agree to indemnify the festival against all third-party claims in connection with screening the film during YOUKI and other uses described in the terms. This includes covering any legal costs that might be incurred.
6.5 Screening: The festival is entitled to show the selected films during the duration of the festival any number of times.
6.6 Best-of programs: Selected films may be shown again as part of a best-of program to promote the films/filmmakers as well as the festival. If the film is to be shown the submitter will be informed ahead of time.
6.7 Press screeners & archive: You grant us the nonexclusive, royalty-free, worldwide, perpetual and unlimited right to make copies of the film in order to make these copies available to press or industry representatives only and to archive these copies. The festival guarantees to exercise this right within reason and always with the benefit of the filmmaker in mind. These copies will not be used for commercial screening purposes by any means.
6.8 Promotion: If your film is selected to be included in the program you grant us the nonexclusive, royalty-free right to show – online, via television or in cinemas, in single form or as part of a showreel – excerpts of up to two minutes of the film for advertising and promotion purposes.
6.9 Streaming: The entire selected competition program (and other best-of-programmes) will be screened live on Austrian television channel dorf.tv which can be reached internationally (www.dorftv.at). In addition to that the entire selected programme (and other best-of-programmes) will be available on demand on the Austrian streaming platform KINO VOD CLUB (c/o Cinema Service Platform) during the festival week. Also the winning films will be shown there for the following four weeks. The on demand programmes at the KINO VOD CLUB will only be available in Austria (geoblocked).
6.10 Meta material: If your film is selected to be included in the program you grant us the nonexclusive, royalty-free, unlimited and irrevocable right to publish submitted meta material such as (but not limited to) film stills, the title and credits of the film, and the director’s name.
7 SEVERABILITY & ARBITRATION
7.1 If a provision of this agreement is or becomes illegal, invalid or unenforceable in any jurisdiction, that shall not affect:
7.1a the validity or enforceability in that jurisdiction of any other provision of this agreement; or
7.1b the validity or enforceability in other jurisdictions of that or any other provision of this agreement.
7.2 This agreement is governed by Austrian law. The place of arbitration shall be Wels, Austria, the language of arbitration shall be German.
