Entertainment worldwide is rapidly evolving. The Vancouver Web Fest & Conference is proud to bring narrative creators together from around the world to Discover, Experience and Participate in the evolution of digital storytelling.

VWF's three-day event brings together local & international content creators, buyers and distributors offering something for everyone; screenings, workshops and panels featuring industry experts to jump-start ideas alongside a vibrant networking hub, pitch sessions and networking parties that encourage collaboration. VWF concludes with a formal awards ceremony and gala.

New this year,
-Online Content Creator Day’ with special guest panels & keynotes from online talent
-Virtual Reality panels, workshops and VR displays.

Series Submissions:
-EARLYBIRD SUBMISSIONS: September 1st - September 30th ($45 USD)
-REGULAR SUBMISSIONS: October 1st - October 31st ($55 USD)
-LATE SUBMISSIONS: November 1st - November 15th ($70 USD)

*NEW Category Submissions*
-VIRTUAL REALITY
-PILOTS

For more information or questions please contact:
submissions@vancouverwebfest.com

"BEST OF" awards for DIGITALSERIES will be given in the following genres: Animation, Comedy, Drama, Dramedy, Family, Fantasy, Horror, Science Fiction, Documentary & Reality.

**NEW AWARDS**
-Virtual Reality
-Pilots - up to 30 minutes

Other DIGITALSERIES awards include BEST: In Festival, International, Canadian, Best of BC (British Columbia), Actor, Actress, Cinematography, Director, Editing, Original Score, Special Effects, Visual Effects, Screenplay & Sound Design

If your series, pilot, or VR submission is not available on line, please post to video hosting site of your choice. Once posted, please provide Vancouver Web Fest access. If your series is available on line privately, please provide Vancouver Web Fest access.

Payment

1. Submission fees are non-refundable
2. Submission and payment made through FilmFreeway
3. Payment must be completed at the time of submission

ENTRY FEES:
Early Submissions: September 1st - September 30th ($45 USD)
Regular Submissions: October 1st - October 31st ($55 USD)
Late Submissions: November 1st - November 15th ($70 USD)

Submission Criteria for "Digitalseries": (PLEASE SCROLL DOWN FOR VR & PILOT CRITERIA)

1. All submitters must be 18 years or older.

2. Must have three (3) or more completed episodes – all completed episodes of the series (for the season being submitted) must be submitted for consideration. Once a series is selected, submitter may choose webisode(s) for screenings. Each selected episode must, at that time, be uploaded via Dropbox (link to be provided).

3. Maximum length will be 20 minutes per episode. (See Criteria for “Official Selections” below for more information)

4. All submissions must include:
* a short synopsis of the submitted series
* a complete list of credits.
* Actor/Actress Name, headshot & clip of scene

5. Genre Categories include:

FICTION
Animation
Comedy
Drama
Dramedy
Family
Fantasy
Horror
Science Fiction

NON-FICTION
Documentary
Reality

Please choose a genre that best depicts your series - one genre per series entry. Pornography will not be accepted. If Vancouver Web Fest determines that the incorrect genre may have been chosen, we will contact the submitter regarding reclassification.

6. Each applicant may submit more than one series, however, each series must have a separate submission form and entry fee.

7. The same series may be submitted for entry into more than one genre. However, a separate submission form and submission fee must be paid for each entry.

8. All non-English submissions must either be dubbed in English or have English subtitles.

9. All entries must be the intellectual property of the submitter(s) or submitter(s) must have permission for use of all content rights including music contained in their series.

10. No proxy submissions.

11. Vancouver Web Fest reserves the rights to use all material submitted including name of series, video clips (trailer, teaser) for presentation of awards and promotional material.

12. Once selected, a submitter will receive a detailed instruction package explaining how to upload their selected episodes.

13. Official Judges (Local, National & International) will be selected by Vancouver Web Fest’s Board of Directors and will judge all series submitted and decisions are final.

14. All series submitted will be judged according to the same criteria.

15. Participants of the Vancouver Web Fest agree to not hold Vancouver Web Fest, its employees, directors and representatives responsible for any and all losses, damages, rights, claims and actions of any kind in connection with the event or resulting from acceptance, possession or use of any prize.

16. Vancouver Web Fest reserves the right to amend guidelines, selection criteria, awards, screening, and activities if necessary.

17. All Provincial & Federal laws apply.

18. By entering their series each participant is bound by the Official Rules/Guidelines/Terms of the Vancouver Web Fest.

19. Only selected entrants will be notified by email.

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*Submission Criteria for VR & PILOTS:

1. All submitters must be 18 years or older.

2. VR & Pilots, when selected as official selections, must be uploaded via Dropbox (link to be provided).

3. All submissions must include:
* a short synopsis of the submitted VR or Pilot
* a complete list of credits.
* Actor/Actress Name, headshot & clip of scene

4. All non-English submissions must either be dubbed in English or have English subtitles.

5. All entries must be the intellectual property of the submitter(s) or submitter(s) must have permission for use of all content rights including music contained in their web series.

6. No proxy submissions.

7. Vancouver Web Fest reserves the rights to use all material submitted including name of VR or Pilot, video clips (trailer, teaser) for presentation of awards and promotional material.

8. Once selected, a submitter will receive a detailed instruction package explaining how to upload their VR or Pilot.

9. Official Judges (Local, National & International) will be selected by Vancouver Web Fest’s Board of Directors and will judge all VR and Pilots submitted, decisions are final.

10. All VR submissions will be judged according to the same criteria. All Pilot submissions will be judged according to the same criteria.

11. Participants of the Vancouver Web Fest agree to not hold Vancouver Web Fest, its employees, directors and representatives responsible for any and all losses, damages, rights, claims and actions of any kind in connection with the event or resulting from acceptance, possession or use of any prize.

12. Vancouver Web Fest reserves the right to amend guidelines, selection criteria, awards, screening, and activities if necessary.

13. All Provincial & Federal laws apply.

14. By entering their webseries, each participant is bound by the Official Rules/Guidelines/Terms of the Vancouver Web Fest.

15. Only selected entrants will be notified by email.

16. **Submission eligibility is broad and includes, but is not limited to, interactive VR games, applications, 360 cinema (of any genre), and other experiences. Content can be designed for mobile or tethered consumption.

Please include in your submission a brief description of the project including its intended delivery method and viewing requirements and a link to a downloadable "screener" of the project in .apk, .exe., .mp4 or other format.


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TERMS & CONDITIONS
Publicity
The Vancouver Web Fest will request an information package for each web series, VR submission, and pilot that is chosen as an official selection. The contents of the information package will be documented in the "Submission Requirements" sent out as part of the official selection process.

Consent::

Participation in the Vancouver Web Fest implies understanding and acceptance of these regulations. Vancouver Web Fest is hereby granted the right to utilize an excerpt from any webseries, VR or Pilot submitted and accepted for use by the Vancouver Web Fest for promotional purposes. The individual or corporation submitting the webseries, VR or Pilot hereby warrants that it is authorized to commit the webseries, VR or Pilot for screening, and understands and accepts these requirements and regulations. The submitter shall indemnify and hold harmless Vancouver Web Fest from and against any and all claims, liabilities, losses, damages, and expenses (including but not limited to attorney's fees, and costs of the court) which may be incurred by reason of any claim involving copyright, trademark, credits, publicity, screening, and loss of or damage to the screening webseries, VR or Pilot entered.

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Criteria For “Webseries Official Selections”: (SEE BELOW FOR VR & PILOT CRITERIA)

Once selected as an “Official Selection”, webseries can screen:
• ONE episode guaranteed, and a SECOND if time permits.
• Total running time cannot exceed 20 minutes.
• Series MAY NOT combine multiple episodes into a single long running episode to circumvent the rules as described above. Episodes for screening must be submitted individually, as they were presented for initial judging.

In addition to the episodes for screening, the selected series will submit:
• a video teaser of max 15 seconds of the submitted Webseries
• the official trailer of the submitted Webseries (max 2 minutes).

At the time of notification of “Official Selection”, the nominated webseries must advise the Vancouver Web Fest of the exact total running time of the episodes selected for screening.

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Criteria for Pilot Official Selections:

Once selected as an “Official Selection”, Pilots submissions:
• Total running time cannot exceed 30 minutes. (based on the category submitted to)

In addition to the episode, pilots will submit:
• a video teaser of max 15 seconds
• the official trailer (max 2 minutes).
• a promotional poster for the pilot in landscape orientation and a resolution of 1920x1080.

At the time of notification of “Official Selection”, the nominated VR & Pilot must advise the Vancouver Web Fest of the exact total running time of the episode for screening.

For more information please contact submissions@vancouverwebfest.com

*Vancouver Web Fest has the right to change the guidelines above at their discretion.

Overall Rating
Quality
Value
Communication
Hospitality
Networking
  • TVTVonline .

    Had a great time. Staff and volunteers were very friendly, helpful and welcoming. A beautiful venue in a beautiful city. Looking forward to returning again soon!

    May 2018
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    Response from festival:

    Thank you so much for the kind words! It was an absolute pleasure meeting you and having you be part of VWF18! We sure hope to see you next year! Can't wait to see more episodes! :-)

  • James Boo

    The Vancouver Web Fest team puts a tremendous amount of effort into this festival, to ensure that the experience of attending is pretty much seamless. The volunteers and staff really are wonderful at ensuring that everything goes smoothly throughout the weekend.

    While the space was impeccable and interactive events like "speed dating" stood apart from other festival programs, what I found VWF does really does well is bring together a tremendous range of talented filmmakers from across the world. It was a privilege to meet many of the people in attendance, and a joy to see their work on the big screen (and on VR headsets).

    Thanks, Vancouver Web Fest!

    May 2018
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    Response from festival:

    Thank you so much for your kind words James! It's an absolute pleasure to have a festival where we can give back to the creators and their teams and show them how much they are appreciated. We love 1 minute Meal and look forward to more episodes! Hope to see you at VWF19! Cheers :-)

  • Shilpa Mankikar

    The Festival is at Vancouver's Best Location - the main Conference Center. The view is incredible - of mountains and the water. The staff was very friendly. The Pitch Fest was very good for Networking. I met many Producers who may produce my next project or Canadian outlets to release this current project. The panels were very interesting, and I sometimes tried to catch more than one in the 90 minute session. The only thing is, there should have been more Women on the panels. Many panels were just Men, and especially for Directing or Producing, there were a lot of qualified Women even in the audience.

    May 2018
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    Response from festival:

    Thank you so much for your kind words and your wonderful feedback. Yes we tried to get as many women speakers as we could. We were really happy with Women in Media: Fireside Chats With Prem Gill and Catherine Winder. But will definitely continue to bring more women in film in future years as keynote speakers, panelists, and participating in workshops. Hope to see you at VWF19. Cheers! :-)

  • Lungelo Mdlalose

    Suzette and the Team are just incredible, enjoyed the selection of speakers they had at the festival and the content selection was amazing. Plus we’ll forever love Vancouver Webfest cause we won our first award outside of Africa there.

    May 2018
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    Response from festival:

    Thank you so much for your kind words. It was an absolute pleasure meeting you. Sorry to see you didn't feel you received full value or networking at our festival. That's a shame. Perhaps we can change that for your next trip!

  • This is a Spoon Studios LTD

    Awesome festival, our team had an amazing time, did some great networking and learned a lot from the panels. This year was the best one yet!

    May 2018
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    Response from festival:

    Thank you so much, your comments and review are greatly appreciated! We strive to make VWF a place where everyone has the best time and gets the most value. Can't wait for VWF19 :-) Sure hope to see you there!