Please ensure you read the Rules and Terms in their entirety as the dispatching of any entry to the International Vegan Film Festival implies acceptance of these procedures and regulations by the Entrant:
1. Completed films need to be uploaded at the time of entry. We do not accept rough cuts, trailers, or unfinished projects and are unable to consider new versions of films once they are entered.
2. Films produced in the years 2022 and 2023 are eligible for competition.
3. The same film may be entered into several Festival categories.
4. Entries can be of any duration - in either narrative, story, animated or experimental-art form - and can be submitted by professional or amateur filmmakers.
5. Screening fees will not be paid by the Festival.
6. Filmmakers from any country may enter the Festival and are encouraged to attend the Festival.
7. Entries with soundtracks in any language other than English MUST have English subtitles, be dubbed in English, or be accompanied by an English translation of the dialogue and/or narration. We recommend a sans-serif font with maximum readability against both light and dark backgrounds.
8. Screening fees will not be paid by the Festival.
9. All films submitted will be considered for subsequent screenings. If your film is selected, we will contact you to arrange a separate licensing agreement.
10. The Entrant grants the Festival and its successors, licensees and the right to copy and version the entry in its entirety to facilitate technical operations of the Festival, in and through any and all media formats now known or hereafter devised.
11. The Entrant grants the Festival and its successors, licensees the right to use up to five minutes from the entry AND accompanying photos submitted to the Festival for promotional purposes of the Festival and its activities in or through any and all media formats now known or hereafter devised, including, but not limited to, the Internet throughout the universe.
12. An admission charge will be made to the public in order to defray the costs of the Festival.
13. By submitting a film, the applicant represents that he or she has obtained consent from any and all owners, creators, writers, producers and/or other authorized representatives of the film whose consent is required to submit the film to the Festival and screen the film at the (theatre & virtual) Festival, and has read, understood and agreed to the Terms.
14. All participants release the Festival, sponsors and their affiliates, partners and employees from any and all liability, claims, demands, and causes of action for third-party claims (including intellectual property claims), personal injury and/or damage, theft, or loss suffered in connection with this Festival or the use or acceptance of the prize or any portion thereof.
15. If the Festival is made aware of any concerns that a film does not constitute the original work of the applicant, then the Festival has the right to contact the applicant and ask for evidence of the contrary. After careful consideration of said evidence, the Festival’s decision to allow the film to remain in the official selection or not is in its sole discretion and is final.
16. The Festival may accept late submissions in its sole and absolute discretion. The Festival may also invite certain films and filmmakers, at its sole and absolute discretion.
17. The Entrant acknowledges and agrees that all matters will be decided by Festival organizers or the Festival jury at their sole discretion.
18. The Rules and Terms & Conditions are subject to Canadian law and any dispute that is not resolved by consultation between the parties shall be referred to the courts of Ontario, Canada.
19. PARTICIPATION IN THE 2023 INTERNATIONAL VEGAN FILM FESTIVAL IMPLIES UNDERSTANDING AND ACCEPTANCE OF THESE TERMS & CONDITIONS.
LATE ENTRY INTO THE COMPETITION:
Normally, we cannot accept late film entries into the competition due to the timing of our programming logistics. However, if you feel strongly that your project is a worthy candidate and that the final version of your film will be completed by 1st August 2022, you may apply for a late entry and we will consider your application. To request details and an application form, please email info@theivff.com. In the meantime, please do not enter unfinished films, rough cuts or trailers into the competition as we can only accept completed films. Inquiries made after 1st July 2023 will not be considered.
TECHNICAL REQUIREMENTS
PRE-SCREENERS:
Filmmakers are required to submit their film via FilmFreeway prior to midnight, 1st July 2022 (Pacific time). Please submit a H.264 in either a .mov or .mp4 format using whatever frame rate your project was edited in. The target data rate should be about 4Mbps and the size of the image should be 960x540. Audio should be encoded as AAC at about 160kbps. If your film is selected as a finalist, you may be required to provide a high-resolution master via Signiant Media Shuttle and you will be contacted by the Festival with instructions on how to upload your film.
The Festival reserves the right to refuse films without English voiceover or subtitles as Finalists. Subtitles must be part of the video image.
PROMOTIONAL MATERIALS
If your film is selected as a finalist, you will be asked to provide at least three (3) high-resolution images from the film to be reproduced, published, and/or exhibited for promotional purposes as they pertain to the International Vegan Film Festival. To help us promote your film, we will require URLs to 2 trailers for public viewing; 1 short version 15-60 seconds and 1 longer (over 60 seconds) that will be used on our various marketing platforms.
INDEMNITY
The Entrant agrees to indemnify International Vegan Film Festival, their respective successors, assigns, licensees, and their respective officers, directors, members, agents, and employees and hold them harmless from and against any and all claims, liability, losses, damages, costs, expenses (including reasonable legal fees) and penalties arising out of, resulting from, based upon or incurred because of a breach by the Entrant of any statement, representation or warranty made by the Entrant in this entry form.
GRANT OF RIGHTS AND WAIVER
By entering the film competition, the Entrant represents and warrants that:
a) The Entrant hereby grants International Vegan Film Festival the rights to use the film as outlined in this entry form.
b) It owns all rights, title, and interest, including the copyright and all intellectual property rights, in and to the film being submitted to the Festival and has the right to distribute, exhibit, and promote the film in or through all media formats now known or hereafter devised, including, but not limited to, the Internet throughout the universe.
c) All music licenses (including, without limitation, all synchronization, mechanical and master-use licenses, as applicable) have been obtained and all payments have been made that are required for the public performance of the music incorporated in the film.
d) No material in the film being submitted by the Entrant to the Festival is libellous or is slanderous or defamatory or violates any right of privacy or publicity of any person, and the full use of the rights in such film will not violate any rights, including copyright or moral rights, of any person, firm or corporation.
e) To the extent that the Film Producer may now or in the future be entitled to any so-called moral, author’s or similar rights in the film pursuant to the Copyright Act (Canada) or otherwise, the Producer hereby irrevocably waives and relinquishes all such rights in favour of the Festival and its assignees and licensees to the fullest extent permitted by law.
f) By entering the Vegan Film Competition, the entrant acknowledges and agrees to all entry Rules and Terms.
