Flyover Film Festival

RULES & REGULATIONS FOR SUBMITTING TO THE 2024 FLYOVER FILM FESTIVAL

The following is an explanation of rules and regulations (“Rules and Regulations”) governing the submission of individual projects (hereafter referred to as “the Project”) to the Louisville Film Society for consideration for the 2024 Flyover Film Festival (hereafter referred to as “Festival”), an event that may take place live, digitally/online, or any combination thereof over a period of time in or at locations to be determined.

By agreeing to the Terms And Conditions, the entity submitting the Project (hereafter called the “Applicant”) acknowledges that they have obtained consent from any and all other persons or entities who have any ownership rights, licenses or interests (including, without limitation, intellectual property rights or distribution licenses) and/or other authorized representatives of the Project (collectively and separately hereafter called the “Project’s Owners”) whose consent is required to submit the Project to the Louisville Film Society, and has read and understood the submission rules and regulations set forth below:

I. GENERAL RULES AND REGULATIONS FOR SUBMISSION OF A FILM TO THE FLYOVER FILM FESTIVAL:

1) If the Project’s final running time is 60 minutes or more, the Project may only be submitted in one of the following categories: Kentucky/Southern Indiana Narrative Features, Kentucky/Southern Indiana Documentary Features or Other Feature Films.

2) If the Project’s final running time is less than 40 minutes, the Project may only be submitted in one of the following categories: Kentucky/Southern Indiana Short Films or Other Short Films.

3) To qualify as a Kentucky/Southern Indiana Project (a Narrative Feature, Documentary Feature or Short Film), it must satisfy at least one of the following requirements: The Project (i) is directed or produced by a Kentucky or Southern Indiana native or resident; (ii) stars a main actor or actress that is a Kentucky or Southern Indiana native or resident; or (iii) filmed the majority of footage in the Kentucky or Southern Indiana regions.

4) Projects that do not qualify as Kentucky/Southern Indiana Projects will be considered for the Festival. However, priority for selection will go to those that meet at least one of the three requirements.

5) Narrative and Documentary Feature Films that have been or will be released to the general public in their current form, whether via theatrical exhibition, television broadcast, digital download or streaming, or release via any home video or other public distribution platform prior to July 25, 2024 are not eligible for open submission to the Festival.

6) Incomplete versions of Narrative and Documentary Feature Films that have been or will be screened as “works-in-progress” still retain Festival eligibility.

7) Narrative and Documentary Feature Films that have been or will be exhibited theatrically at one or more private screenings for which tickets were or will not be made available to the general public retain eligibility for submission to the Festival in all categories.

8) Narrative and Documentary Feature Films that have been or will be released via any home video or public distribution platform (including, but not limited to, Blu-Ray, DVD, digital download, streaming, or video on demand) or broadcast on television in any country prior to July 25, 2024 are not eligible for submission to the Festival unless the version submitted is significantly different from the version that was previously made available to the general public. The Louisville Film Society shall have the sole authority and discretion to determine whether a Project that was previously released via any method described above has been changed significantly from the previously released or broadcast version. The Louisville Film Society reserves the sole and exclusive right to determine a previously released or broadcast project’s eligibility, without refund of any or all submission fees previously collected from the Applicant, based on the content of the submitted version of the Project as compared with the previously released or broadcast version.

9) All Projects may have screened previously in other states, but must retain Kentucky premiere status. Short Films forfeit their eligibility for submission to the Festival if they were previously released theatrically or via any home video platform, made available for digital download, broadcast or streamed on television or the internet, or screened at any other festival in Kentucky.

10) Narrative and Documentary Feature Films that have previously been theatrically exhibited at a “work-in-progress” screening at which tickets were available to the general public are only eligible for submission to the Festival if the version submitted is significantly different from the version previously screened. The Louisville Film Society reserves the right to determine a previously screened project’s eligibility, without refund of any or all submission fees previously collected from the Applicant, based on the content of the submitted version of the Project as compared with the previously screened version.

11) Projects completed prior to July 25, 2022, are not eligible for submission to the 14th Annual Flyover Film Festival.

12) Projects that have been submitted for Festival consideration in previous years are eligible for re-submission for 2024 Festival consideration only if the content of the submitted Project has changed significantly since the previous year in which the Project was submitted. The Louisville Film Society shall have the sole authority and discretion to determine whether a Project that was previously submitted has been changed significantly from the previously submitted version. The Louisville Film Society reserves the right to determine a previously submitted Project’s eligibility, without refund of any or all submission fees previously collected from the Applicant, based on the content of the newly submitted version of the Project as compared with the previously submitted version.

13) It is the sole responsibility of the Applicant to secure authorization and permission from the copyright owner(s) of any and all copyrighted content or materials included within the submitted Project. The Louisville Film Society expressly disavows any responsibility for, and will not be held responsible for, any unauthorized inclusion of any copyrighted content or materials within or relating to the submitted Project, including any content or materials that are or may become the basis for any third-party claims for copyright infringement. The Louisville Film Society reserves the right to disqualify, without refund of any or all submission fees previously collected from the Applicant, any Project with any unauthorized inclusion of copyrighted content or materials. In the event that any claim, dispute, action or proceeding shall be brought or asserted by any person or entity that alleges that the Project makes unauthorized or unlawful use of any copyrighted content or material, Applicant shall fully indemnify and defend the Louisville Film Society, the Festival, and each of their representatives and affiliates from any liability in connection therewith and from any fees and expenses, including but not limited to attorneys’ fees, that any of them may incur in connection therewith.

14) It is the sole responsibility of the Applicant to secure authorization and permission from the owner(s) of any and all trademarked content or materials included within the submitted Project. The Louisville Film Society expressly disavows any responsibility for, and will not be held responsible for, any unauthorized inclusion of any trademarked content or materials within or relating to the submitted Project, including any content or materials that are or may become the basis for any third party claims for trademark infringement, trademark dilution or unfair competition. The Louisville Film Society reserves the right to disqualify, without refund of any or all submission fees previously collected from the Applicant, any Project with any unauthorized inclusion of trademarked content or materials. In the event that any claim, dispute, action or proceeding shall be brought or asserted by any person or entity that alleges that the Project makes unauthorized or unlawful use of any trademarked content or material, Applicant shall fully indemnify and defend the Louisville Film Society, the Festival, and each of their representatives and affiliates from any liability in connection therewith and from any fees and expenses, including but not limited to attorneys’ fees, that any of them may incur in connection therewith.

15) It is the sole responsibility of the Applicant to clear all content of the Project from any and all actual or potential legal claims and issues, including, without limitation, claims based upon theories of libel, defamation, invasion of privacy, violation of rights of publicity, theft of trade secrets, breach of confidence, breach of confidential relationship, and breach of express or implied contract (“Third Party Claim(s)”). The Louisville Film Society expressly disavows any responsibility for, and will not be held responsible for, any unauthorized inclusion of any content or materials within or relating to the submitted Project that are or may be the basis for any Third Party Claims based upon any of the foregoing legal theories or others. The Louisville Film Society reserves the right to disqualify, without refund of any or all submission fees previously collected from the Applicant, any Project that is or may become the subject of any Third Party Claims. In the event that any Third Party Claim(s) shall be asserted by any person or entity, Applicant shall fully indemnify and defend the Louisville Film Society, the Festival, and each of their representatives and affiliates from any liability in connection therewith and from any and all fees and expenses, including but not limited to attorneys’ fees, that each of any of them may incur in connection therewith.

16) Applicants submitting Projects that contain significant non-English spoken dialogue must provide on-screen English subtitles. The Louisville Film Society reserves the right to disqualify, without refund of any or all submission fees previously collected from the Applicant, any Project that contains significant non-English spoken dialogue that does not include accompanying onscreen English subtitles. Applicants may submit Projects that contain some non-English spoken dialogue without on-screen subtitles as an artistic choice.

17) Video files for all Projects submitted to the Louisville Film Society for Festival consideration must be via direct digital upload or by providing either a Vimeo or YouTube link entered directly on the Applicant’s FilmFreeway Project page. The Louisville Film Society reserves the right to disqualify, without refund of any or all submission fees previously collected from Applicant, any Project that is not submitted to the Louisville Film Society using one of the above-mentioned formats.

18) It is the sole responsibility of the Applicant to ensure that any Project submitted to the Louisville Film Society for Festival consideration is viewable in its entirety. The Louisville Film Society reserves the right to disqualify, without refund of any or all submission fees previously collected from the Applicant, any Project that is not viewable due to any technical issue, whether the fault of the Applicant or any third-party system.

19) It is the sole responsibility of the Applicant to ensure that their project’s submission status on is listed as “In Consideration” on FilmFreeway.com no later than 11:59pm on the final day of the current deadline window. The Louisville Film Society reserves the right to disqualify, without refund of any or all submission fees previously collected from the Applicant, any and all submissions that are not complete at that time. Applicant may re-submit the same project another deadline window, if applicable.

20) In the event that the Applicant remits an updated version of the Project to the Louisville Film Society after having submitted a previous version of the Project to the Louisville Film Society during the same calendar year, the Louisville Film Society is under no obligation to view any or all of the updated version of the Project.

21) In order to be considered by the Louisville Film Society for The Festival, the Applicant must complete the submission form located at filmfreeway.com/flyover-film-festival. The Louisville Film Society reserves the right to disqualify, without refund of any or all submission fees previously collected from the Applicant, any Project that is not submitted or delivered via one of the above-mentioned links.

22) The Louisville Film Society reserves the right to disqualify, without refund of any or all submission fees previously collected from the Applicant, any Project with a submission form that is considered to be delinquent due to the non-payment of any or all submission fees. The Louisville Film Society may attempt, but is under no obligation, to contact the Applicant using the contact information provided on the submission form in an effort to bring the payment status of the account up-to-date. The Louisville Film Society disavows any responsibility for, and will not be held responsible for, any failure to contact the Applicant and inform the Applicant of any payment delinquency or other deficiency of a submission form.

23) Upon completion of the Festival selection process, the Louisville Film Society will attempt to contact the Applicant using the contact information provided on the submission form to notify the Applicant of the Project’s acceptance status. The Louisville Film Society disavows any responsibility for, and will not be held responsible for, any failure to contact the Applicant using the contact information provided on the submission form. It is the sole responsibility of the Applicant to ensure that the contact information provided on the submission form is correct throughout the entirety of The Festival selection period.

25) The Louisville Film Society is under no obligation to provide to the Applicant or any other representative of the Project any comments or feedback regarding the submitted Project, any information relating to the manner in which the Project is, will be, or was reviewed; any views that the Louisville Film Society or any reviewers of the Project may hold concerning the Project; any reasons why the Project, should it not be accepted for exhibition at the Festival, was not accepted; or any other information relating to the Festival’s review, consideration and/or selection process regarding the Project specifically or submissions generally beyond the information set forth in these Rules and Regulations. The Louisville Film Society disavows any responsibility for, and will not be held responsible or liable for, the contents of any internal comments or feedback regarding any submitted Project that are or may be obtained by the Applicant or any other representative of the Project; any communications by any representative of the Louisville Film Society or the Festival relating to the Project or The Festival selection process; the manner in which the Project shall be, is or was considered and reviewed; the identity or identities of any specific reviewers of the Project; and/or any failure on the part of the Louisville Film Society or the Festival to provide the Applicant or any other representative(s) of the Project with information concerning the Louisville Film Society’s consideration and/or review of the Project.

26) All Projects accepted into the Festival are subject to our Festival programming guidelines. Applicant agrees that any Project may be included in both our in-person and online Festival programs. The selection and scheduling of Project exhibition is at the sole discretion of the Louisville Film Society. Should Applicant decline to present the Project or Projects in any manner deemed necessary by the Louisville Film Society during the Festival, the Louisville Film Society reserves the right to rescind any or all acceptance invitations previously given to the Applicant, either verbally or in-writing, without refund of any or all submission fees previously collected from the Applicant.


II. SUBMISSION CATEGORIES & ELIGIBILITY REQUIREMENTS:

Projects submitted to the Louisville Film Society for consideration for The Festival may apply in one of five submission categories. The Louisville Film Society reserves the right to determine the eligibility of any Project for any Festival program or submission category. The following is a description of each submission category, along with eligibility requirements for each:

Kentucky/Southern Indiana Narrative Features:

Any narrative or non-scripted work of fiction with a running time of 60 minutes or more. In order to qualify as a Narrative Feature Film, the submitted project must be either scripted or improvisational fiction, or a fictionalization of actual events.

Films in this category must satisfy at least one of the following requirements: The Project (i) is directed or produced by a Kentucky or Southern Indiana native or resident; (ii) stars a main actor or actress that is a Kentucky or Southern Indiana native or resident; or (iii) filmed the majority of footage in the Kentucky or Southern Indiana regions.

Only films retaining Kentucky premiere status are eligible for open submission to this category. Completed films that have been or will have been exhibited theatrically or otherwise made available to the general public, either for free or for purchase, prior to July 25, 2024 are not eligible to submit to this category. This includes, but is not limited to public theatrical exhibition (festival or otherwise), television broadcast, home video, or any digital or online platform.

Kentucky/Southern Indiana Documentary Features:
Any nonfiction film with a running time of 60 minutes or more. If your documentary contains re-enactments or other fictionalized depictions of actual events, you may submit it to this category, but we will ultimately decide which of our Festival programs is best suited for your project, if accepted.

Films in this category must satisfy at least one of the following requirements: The Project (i) is directed or produced by a Kentucky or Southern Indiana native or resident; (ii) stars a main actor or actress that is a Kentucky or Southern Indiana native or resident; or (iii) filmed the majority of footage in the Kentucky or Southern Indiana regions.

Only films retaining Kentucky premiere status are eligible for open submission to this category. Completed films that have been or will have been exhibited theatrically or otherwise made available to the general public, either for free or for purchase, prior to July 25, 2024 are not eligible to submit to this category. This includes, but is not limited to public theatrical exhibition (festival or otherwise), television broadcast, home video, or any digital or online platform.

Kentucky/Southern Indiana Short Films:
Any film or video project with a running time of less than 40 minutes, including credits. This includes scripted or improvisational fiction, nonfiction or documentary, experimental film or video, animation, music video, or any other short-form film or video project.

Films in this category must satisfy at least one of the following requirements: The Project (i) is directed or produced by a Kentucky or Southern Indiana native or resident; (ii) stars a main actor or actress that is a Kentucky or Southern Indiana native or resident; or (iii) filmed the majority of footage in the Kentucky or Southern Indiana regions.

Short films retaining Kentucky premiere status are eligible for open submission to this category. Completed films that have been or will have been exhibited theatrically or otherwise made available to the general public, either for free or for purchase, prior to July 25, 2024 are not eligible to submit to this category. This includes, but is not limited to public theatrical exhibition (festival or otherwise), television broadcast, home video, or any digital or online platform.

Other Feature Films:

Any narrative or documentary feature with a running time of 60 minutes or more.

Only films retaining Kentucky premiere status are eligible for open submission to this category. Completed films that have been or will have been exhibited theatrically or otherwise made available to the general public, either for free or for purchase, prior to July 25, 2024 are not eligible to submit to this category. This includes, but is not limited to public theatrical exhibition (festival or otherwise), television broadcast, home video, or any digital or online platform.

Other Short Films:

Any short film with a running time of 40 minutes or less.

Only films retaining Kentucky premiere status are eligible for open submission to this category. Completed films that have been or will have been exhibited theatrically or otherwise made available to the general public, either for free or for purchase, prior to July 25, 2024 are not eligible to submit to this category. This includes, but is not limited to public theatrical exhibition (festival or otherwise), television broadcast, home video, or any digital or online platform.