SR Socially Relevant Film Festival New York

ONCE SELECTED IN THE OFFICIAL COMPETITION SELECTION A FILM MAY NOT WITHDRAW ITS SUBMISSION!!!

NO SUBMISSION FEE WAIVERS ARE GRANTED. PLEASE KINDLY REFRAIN FROM ASKING!

Films that are in the official selection may not screen anywhere in the Greater New York Tri-State area within two months of the festival at a public screening, even in a shorter or slightly different version.

GENERAL RULES
I. APPLICATION OF THESE TERMS & CONDITIONS
The following terms and conditions (the "Terms") govern the submission of a film (the "Film") or screenplay (the "Screenplay") to SR Film Festival New York ("SRFFNY"), through FilmFreeway.com (FilmFreeway) for consideration for the SR Socially Relevant Film Festival (the "Festival").

II. SUBMISSION AGREEMENT
(1) By submitting a Film to SRFFNY for Festival consideration, the submitter (the "Applicant") represents that he or she has obtained consent from any and all owners, creators, writers producers, and/or other authorized representatives of the Film whose consent is required to submit the Film to SRFFNY (the "Film Owners"), and has read, understood and agreed to the Terms.

(2) SRFFNY may disqualify or reject but is not required to do so, any submission that it determines at its sole discretion, is not in compliance, in whole or in part, with these Terms, or for any other reason that it deems necessary, and may do so without refunding any or all submission fees paid by the Applicant.

(3) As the author/rights owner of the film I/we have submitted to SRFFNY, I/we warrant as sole and exclusive owner/s of all legal rights and titles thereto have absolute authority to submit the film to SRFFNY. I/we will indemnify and hold harmless SRFFNY, its judges, sponsors, and partners, individually and collectively, from and against all claims, demands, losses, damages, costs, liabilities, and expenses including legal expenses arising out of or in connection with any and all third party claims based on films submitted to SRFFNY. SRFFNY winners will permit SRFFNY to use their name and/or likeness in post-competition publicity. By signing this form I/we understand and agree to all the terms and conditions of film entry. I have read through and agree to the SR Socially Relevant Film Festival New York Entry Procedure, Rules, Guidelines, and all Terms, and Conditions.

(4) As author/rights owner of the film I/we grant legal permission to include my/our film in the promotional distribution program. I/we own or control the copyright for the motion picture and have secured all the rights for the locations, music, actors, scripts, likenesses, products, etc.

(5) In the case of any rights related to Errors and Omissions, I, the filmmaker and submitter, relieve the festival of any responsibility of libel resulting from copyright infringement. I take full responsibility for such.

III. SUBMISSION CATEGORIES AND ELIGIBILITY
(1) Films submitted for Festival consideration under these Terms must be submitted in one of the categories set out below.

(2) Films that do not meet the eligibility requirements for any of the below categories should not be submitted and will not be considered by SRFFNY.

(3) The Festival is organized into a series of programs, which are subject to change from year to year, but might include, for example, a Gala, Closing Night, panel discussions, screenings, spotlight events, Q&As, etc. SRFFNY may slot selected films into programs at its sole and absolute discretion.

(4) SRFFNY expects all Films that it presents at the Festival to be, at minimum, North American or New York premieres, but reserves the right to present films that are not.

(5) A Film previously submitted to SRFFNY for Festival consideration can be re-applied for the festival in the following years, if not selected.

(6) Films submitted online via FilmFreeway's online screeners receive preference. Films selected for the festival slate are screened in person or online. Additional details regarding these screening formats will be provided to selected Films upon invitation on pre-selection. SRFFNY does not screen work in any other format in the current year and reserves the right to revise programs even after selection is confirmed.

(7) Festival organizers and persons associated with the festival can submit films for screening and screenplays for consideration (out of competition).

(8) Winning films are to present, at their own production's expense, the screening or distribution deliverables as requested by the festival venue, the distributor, or exhibitor as the case might be.

(9) Selected film screeners are not returned unless an SAE is included from the start and a special request is made to this effect.

IV. SUBMISSION

Submission Procedure

(1) All Films submitted under these Terms must be submitted by the procedure outlined herein. SRFFNY may disqualify or reject any Film that is not submitted in this way. The festival programmers deal only with the person/ persons designated as the submitter in the FilmFreeway submissions, and no outside third parties or rights holders.

(2) To submit a film for Festival consideration, an Applicant must: (a) complete the registration process at FilmFreeway and pay the required fee as outlined in the different categories and (b) provide to SRFFNY a FilmFreeway online screener for review by SRFFNY programming staff. SRNY does not accept submissions in any other manner or format, including content burned to Read/Write (RW) discs, Blu-ray discs, or trailers. Please make sure to provide a link on FilmFreeway or a password-protected link on Vimeo, YouTube, etc.

(3) The submitted online material must:
a. contain one version only of the Film, in the original language of production, with English subtitles if the original language is not English;
b. be formatted in MPEG-2 video or .mov file.
The submitted screener hard drives or USB keys, must:
A. be labeled with the following: (I) the film title, (ii) production company name, phone number, and address, (iii) director's name, (iv) length in minutes, and (v) FilmFreeway tracking number;
B. be shipped following the shipping instructions set out below in sections 8 through 11.

(4) Applicants should test their HDs and USB keys thoroughly before shipping them. It is the Applicant's sole responsibility to ensure that the submitted screener plays in its entirety on an industry-standard projection. If SRFFNY is unable to view the file or BluRay backup, SRFFNY will attempt but is under no obligation, to contact the Applicant to obtain a replacement BluRay or to burn one for screening purposes
(5) SRFFNY will not review multiple versions of a submitted Film. Only one version of the Film may be submitted. If multiple versions are submitted, SRFFNY will view only the version that was received first.
(6) HD & DCP screeners will not be returned unless self-addressed stamped packaging is included, or postage is otherwise paid for.
HDs, BluRays, and DCP screeners that are sent as deliverables after the selection of the film may be returned after the festival ONLY if a self-addressed, postage-paid, return envelope is included when sending in the deliverables.
(7) All Films must be sent by way of prepaid shipping. SRFFNY will not accept collect shipments.
(8) The Festival is not responsible for and will not accept shipments incurring expenses for terminal charges, duties, taxes, or customs brokerage. Applicants should clearly indicate on all waybills that transportation and customs charges are to be billed to the sender. Any shipping charges incurred by SRFFNY will be billed back to the Applicant.
(9) Films should not be shipped in excessive packaging or with any materials other than those requested by SRFFNY. Please make sure to pack HDs/ BluRays and DCPs properly as many boxes arrive totally damaged in transit and with no label.
(10) SRFFNY is not responsible and bears no liability with respect to the clearance of shipments through US customs. However, SRFFNY recommends that Applicants sending submissions from outside of the USA take the following steps to increase the chance of successful review by US customs:
a. Include three copies of a commercial invoice (declaration of contents) containing the following information: i. Sender's name, address, and telephone number ii. Recipient's address iii. Title of film and format iv. The runtime of the film v. Fair market value (standard is US $20) vi. Country of manufacture vii. Declaration "Goods on loan for Festival purposes only. No commercial value." viii. Sender's signature.
b. The commercial invoice should be included with the courier waybill. Applicants shipping via international post should affix a customs declaration label to the outside of the package.
c. SRFFNY prefers FedEx, UPS, or DHL where available. If sent by the regular post office, it is preferable to not make it 'registered mail with signature request' as the post office often does not deliver packages even when we are in, and that obliges us to go to the post office and waste a lot of precious time in queues.
(11) SRFFNY does not confirm receipt of shipment and is not responsible for lost or misdirected packages. It is the Applicant's responsibility to ensure that the submission procedure is completed and that the HD/ BluRay/ DCP screener has been received by SRFFNY.

V. SCREENPLAYS:
Screenplays should be submitted as completed screenplays (PDF).
As the author of the screenplay, I/we have submitted to SRFFNY, I/we warrant as the sole and exclusive owner/s of all legal rights and titles thereto have absolute authority to submit the screenplay to SRFFNY. I/we will indemnify and hold harmless SRFFNY, its judges, sponsors, and partners, individually and collectively, from and against all claims, demands, losses, damages, costs, liabilities, and expenses including legal expenses arising out of or in connection with any and all third party claims based on scripts submitted to SRFFNY. SRFFNY winners will permit SRFFNY to use their name and/or likeness in post-competition publicity.
By submitting to the festival I/we hereby agree to the contents of this form, and I/we understand and agree to all the terms and conditions of films and screenplay entry. I have read through and agree to the SR Socially Relevant Film Festival New York Entry Procedure, Rules, Guidelines, and all Terms and Conditions.

VI. SUBMISSION DEADLINES AND FEES
(1) In order to be eligible for consideration, submissions must be complete, FilmFreeway registration completed, and all fees paid, by the deadlines outlined in the categories.
(2) SRFFNY may accept late submissions at its discretion, but an additional submission fee may apply as specified in the different categories.

VII. SELECTION
SRFFNY will consider for inclusion in the Festival all eligible films that have been submitted by the above deadline and following these Terms. SRNY reserves the right to consider for inclusion in the Festival and includes in the Festival, films received at any time and through any means, channel, or process, including means, channels, or processes other than those outlined in these Terms. Nothing in these Terms or otherwise requires SRFFNY to select for Festival inclusion any of the Films submitted through the process outlined in these Terms.

(1) All selection decisions are at the sole and absolute discretion of SRFFNY and are final and non-reviewable. SRFFNY is not required to provide any feedback, comments, reasons, or any other information, regarding the selection or non-selection of any submitted Film or the process by which Films are or have been selected. SRFFNY is not responsible or liable for its selection decisions; for the contents of any internal comments or feedback regarding the Film that are or may be obtained from the Applicant or anyone else; for any communications by any representative of SRFFNY relating to the Film or the Festival selection process; for the manner in which the Film shall be, is or was considered and reviewed; or for any failure on the part of the Festival to provide the Applicant or anyone else with information concerning SRFFNY's consideration and/or review of the Film, before during and after inclusion in or exclusion from the program..
(2) SRFFNY will notify on or before February 8th, all applicants who have been selected to participate in the Festival. All Applicants who are not selected to participate in the Festival will be contacted by email on or around February 8th. SRFF will contact Applicants using the contact information provided in the FilmFreeway registration form. It is the applicant's responsibility to provide the correct contact information. SRFFNY is not responsible for any failed attempts to contact Applicants using the contact information provided.

VIII. INTELLECTUAL PROPERTY, LEGAL CLAIMS, AND INDEMNITIES
(1) By submitting the film to SRFFNY, the Applicant and Film Owners (the "Submitting Parties") hereby warrant and represent that: (i) the film is wholly original and is not copied from and does not include any other work that is the subject of copyright or other protection, unless such work is in the public domain or the Submitting Parties have obtained any and all consents, releases, licenses, and other authorizations or waivers of any kind necessary for the inclusion or reproduction of any person, character, location, thing, trade-mark, sound recording, musical composition or other work in the film; (ii) the film does not defame any person or violate the common law or statutory rights, including, without limitation, the rights of privacy and publicity or any other right of any person; (iii) the film is not the subject of litigation; (iv) there are no agreements, nor will there be any agreements made subsequent to the date of this Film submission that would or could have the effect of impairing the Submitting Parties' ability to provide the film as contemplated herein, or otherwise conflict with any provision of these Terms; and (iv) the Submitting Parties have the full right, power and authority to submit the film to SRFFNY for Festival consideration, and to grant all of the rights granted hereunder and in the FilmFreeway registration form, and there is no obligation or disability which would in any way impair, restrict or impede the Submitting Parties from fully performing all obligations pursuant to the submission and these Terms.

(2) The Submitting Parties agree to indemnify and hold harmless SRFFNY, its licensees, successors, and assigns, and its and their members, officers, directors, employees, agents, representatives, associates, and affiliates (each, a "Releasee"), from any claim, suit, action or other proceeding brought against a Releasee and from any losses, costs, or damages, including the Releasee's full legal costs, which it may have suffered or incurred or may suffer or incur, directly or indirectly based on, in connection with, or arising from the use and exhibition of the Film submitted by the Applicant or the breach or alleged breach of any representation, warranty or other agreement made by the Applicant in these Terms, or in the Applicant's FilmFreeway registration form.

(3) SRFFNY takes all reasonable anti-piracy precautions. While in SRFFNY's possession, all Films are securely stored and regularly inventoried. Access to Films is limited to SRFFNY staff who require access in order to screen and consider submissions. No duplication and loaning of Films are permitted. By submitting a Film to SRFFNY, the Submitting Parties hereby release SRFFNY from any and all liability in the event of theft, unauthorized access or copying, or any breach of copyright of the submitted Film while it is in SRFFNY's possession.

IX. OTHER
(1) SRFFNY reserves the right to rule, in its sole discretion, on cases and situations not foreseen by these Terms. And reserves the right to make changes in the program even after selection is completed. Condition and unforeseen changes and circumstances may arise in which case SRFFNY will do its best to retain the status quo but may have in certain circumstances to make necessary changes to accommodate such unforeseen circumstances. Final decisions belong to SRFFNY and may not be questioned by submitters, filmmakers, or outside stakeholders.
The person who has completed this entry form confirms having READ and AGREES TO ABIDE BY all regulations and statements provided herein.
(2) Some conditions may change without notice. It is the responsibility of each applicant to verify such changes and decide their position accordingly.
(3) Most awards are given by partner organizations and although SRFFNY makes sure to honor all awards as announced, in some unexpected cases substitutions may occur that are not in SRFFNY's control and that is the sole discretion of the awarding parties. SRFFNY apologizes in advance for any inconveniences resulting from such unexpected and rare changes or substitutions.

SRFF reserves the right to:
* Use clips and images from the selected films for trailers and publicity usage:
and is protected by the filmmakers from any third-party claims.
* Screen the winning films in other SRFF-related events internationally, and recommend the winning films to other international partner film festivals that collaborate with SRFF after the approval of the filmmakers.