2nd Anyang International Youth Film Festival

Rules & Regulations 2017

1. Organization
The Anyang International Youth Film Festival (AIYouth) is presented by the Anyang International Youth Film Festival Organizing Committee and hosted by the Anyang International Youth Film Festival Executive Committee.

2. Goal
AIYouth aims to discover and promote the talent of youth filmmakers. ALYouth also encourages the understanding of different generations through films and facilitates exchange ideas among youth filmmakers from all around world.

3. Festival Dates
The 2nd Anyang International Youth Film Festival (ALYouth) will be held from Thursday September 7th to Sunday September 10th, 2017.

4. Programs & Awards
Details of the Program and Awards are as follows:

4.1 Under 19 (13~19)
● Qualification: domestic youth filmmakers who are under 19
● Eligible for the cash prize of KWD 3,000,000

4.2 Under 24 (20~24)
● Qualification: domestic youth filmmakers who are under 24
● Eligible for the cash prize of KWD 6,500,000

4.3 International Competition
● Qualification: international youth filmmakers who are under 24
● Eligible for the cash prize of KWD 5,5000,000

5. Entry
5.1 Entry Process
#1. ALYouth Online Submission (https://docs.google.com/forms/d/e/1FAIpQLScGae0ydTReCQhbMAWDbAB_mz7ns1WoOF1bEkdsIvoLX6wzVQ/viewform)
#2. FilmFreeway

Entrant must fill in requested information in each field.
*Entrant cannot choose screening section of its film.

5.2 Preview Screener
● Online link ONLY. Upload preview screener of each film on video services i.e.
Vimeo, Youtube, etc. and provide its designated URL and Password(if applicable) on the online entry form.
● For the duration of submitted preview screener, please make it available till June 23rd, 2017. (GMT+09h00)
● Preview screener should be the final version of the submitted film. Should any modification/edit has done after the completion of its entry, the Entrant must contact to the Festival and follow the instruction accordingly.

5.3 Entry Fee
No fee will be charged for film entry.

5.4 Deadlines
The deadline is Friday, May 19th, 2017.

5.5 Year of Production
Only films that have been completed after June 1st, 2015 are eligible for submission.

5.6 Competition Section
Film entry for Competition section is limited to short films with which running time is shorter than 40 minutes.

5.7 Entry Materials
Entry and Preview screener link must be provided; kindly refer to 5.2 for details of Preview screener.

For submitted materials of not selected films will be discarded no later than 2 weeks from June 2nd, 2017.

6. Selection

6.1 Selection process
Official selections will be chosen by the Festival’s Program Selection Committee amongst films, which has successfully completed its online entry process. Only selected entrants will be contacted respectively via email by our coordinators no later than June 2nd, 2017.

6.2. Withdrawal and/or cancellation of selection
Once a film has been selected, it cannot be withdrawn from the enlisted program.
Should there be any intentional and/or unintentional misgiven information on the entry form, the Selection Committee can reach to an agreement to cancel designated film’s status from the Program.

6.3 Screening section
Entrants cannot choose the screening section on the process of entry submission.
It is the Selection Committee’s sole authority and responsibility to determine each film’s screening section.

7. Materials list for selected films and its coverage

7.1 Materials list for selected films
For the official selections, each Entrant will keenly cooperate upon the request from the festival coordinators. Materials list includes, but not limited to:
● Screener (downloadable)
● Synopsis (in English)
● Dialogue list (in English and in Original language)
● Director’s profile photo, still photo of the selected film
● Filmography and Biography (in English)
● Poster of the selected film
● Trailer of the selected film

7.2 Use of materials and coverages
● Materials provided by the Entrant in request from the Festival shall be used including, but not limited to Program Catalog, promotional materials before and after the festival.
● The Festival can edit on the submitted promotional trailer of selected films to create its own promotional video.
● In case the Entrant cannot/does not provide requested promotional trailer, the Festival can use excerpts from the submitted screener no longer than 3 minutes.
● Submitted screeners can be used at the video library which targets including, but not limited to domestic and/or international juries, journalists, press, and critics.
● The Festival does its best to prevent any possible leakage and intervention of property rights of selected films.
● The submitted materials will not be returned and/or discarded unless otherwise requested by the Entrant.

8. Screening Material (Print)

8.1 Formats
Screening Material (Print) of a selected film should satisfy one of the formats below:
DCP/HD CAM/DigiBeta/MOV (ProRes 422)
And In case of DCP, the Screening Material should meet below standard:
● HDD format: NTFS, Ext2, Ext3
● Color Space: X’Y’Z’ DCDM
● Package: InterOp
● Frame rate: 24 fps
● English subtitles: either Burntin or xml (CineCanvas)

8.2 Shipping Instruction
● The festival must receive the screening copy of the film NO LATER THAN July 21st 2017.
● When the film ship from abroad, a pro forma invoice must be attached to the print or video, stating the name of the sender, the title and format, frame rate, running time and color information. After the shipment, the entrant should notice the date, courier to festival office.

8.3 Shipping Cost
● The Festival covers the cost from/to the Festival for the Screening Materials, which meet below criteria:
○ If the sender and the receiver of a Screening Material is the same with possible exceptions be allowed;
○ In case that from/to the Festival shipment process has been sticked to the provided Shipping Instruction;
○ etc.
● If a Screening Material is shared among festivals, AIYouth will follow the standard practice of cost sharing among festivals.

8.4 Return process
All screening materials will be returned to the address indicated in each entry form within 4 weeks after the Festival unless otherwise stated.
● Festival Address
2nd Anyang International Youth Film Festival Program Department
36, Teheran-ro 34-gil, Gangnam-gu, Seoul, 06223 South Korea
T.+82-10-6216-5110 / E-mail. theodoreoh84@gmail.com

9. Screening

9.1 Schedules
Date, time, and location of each screenings are at the discretion of the festival.

9.2 English Subtitles
In case of a film’s dialogue is other than English, the Screening Material MUST contain
English subtitles as will be guided from the Screening Material Coordinator. Should there be any technical and/or quality issue arises, sanctions are possibly applied for screening.

9.3 Korean Subtitles
For non Korean
Dialogue films, AIYouth makes Korean subtitles to provide the best experience to Korean audiences. All rights of the Korean subtitles reserved to the Anyang International Youth Film Festival. Above mentioned subtitles will neither be provided nor given for free to the Entrant and/or participant of the indicated film but could be sold and/or be rented based upon the internal standard for Subtitles creation.

10. Property Rights
It is the sole responsibility of the Entrant to clear all content of the film from any and all actual or potential legal claims and issues, including but not limited to claims based upon using music, stock footage, and any other elements contained and/or used in the film. The Festival expressly disavows any responsibility for, and will not be held responsible for any legal issues that might arise from the inclusion of unclear materials in the film.

11. Miscellaneous

11.1 Compensation on Damaged or lost Screening Material
In case of a Screening Material had been damaged or lost during selection process or festival period or even after the Festival, ALYouth limits its responsibility to the cost involved in making a new Screening Material according to the current laboratory rates for ordering a standard one.

11.2 Notes
● Definition of Entrant: including but not limited to a producer, director, domestic sales/distributor, international/world sales/distributor, and/or any possible person or a company/organization of the submitted film.
● Participation to the Festival implies that the Entrant adheres to the Rules and Regulations as here to be clearly set out.
● It is the sole responsibility of the Entrant to ensure that she/he is legitimately entitled to enter the film in the Festival.
● ALYouth Organizing Committee has the right to settle all cases unforeseen in the Rules and Regulations as well as to permit exceptions in special, wellfounded cases.
● Should any dispute arise regarding the interpretation of the Rules & Regulations, those of Korean version is always binding.