TERMS AND CONDITIONS
1. Introduction
1.1. Instructions on how to enter, award details and other written information provided
by the Wollongong Short Film Festival company in relation to the Competition form part of
these Terms and Condition.
1.2. By entering the Competition, you are deemed to have accepted these Terms and
Conditions.
1.3. You are responsible for abiding by the Terms and Conditions of Wollongong Short Film festival and
FilmFreeway.
2. The Competition
2.1. This is a short film competition covering four categories:
a. Short Film,
b. Short Documentary,
c. Short Animation or Experimental / Multi-media Film, and
d. Music video
(‘the Categories’).
2.2. There are two age groups:
a. 18 years and under; and
b. Over 18
(‘Age Group’).
2.3. The Competition commences at 10:00am (AEST) on Thursday 27 June 2019 and
closes at 11.59pm (AEST) on 20 October 2019 (‘the Competition Period’).
2.4. At the conclusion of the Competition Period, each valid entry will be judged on its
creative merit by a panel appointed by WSFF (‘the Panel’) at WSFF's sole
discretion. The Panel will choose finalists whose films will be publicly screened at
the Wollongong Short Film Festival on 23 November 2019.
2.5. Following the screening of the films at WSFF, two winning films will be
announced - one chosen from each Age Group (‘the Announcement’). (The winning
films may be from any of the Categories.)
2.6. The creator(s) of the winning films (‘the Award Winners’) will receive an award from
one of the festival sponsors (‘the Award’).
2.7. In choosing the finalists and the Award Winners, the decision of the Panel is final
and cannot be contested. No correspondence will be entered into by WSFF in
relation to the Competition.
2.8. There is no cost to enter the Competition.
3. Eligibility
3.1. You must be 15 years of age or older to enter the Competition.
3.2. At least one member of your film crew, or one of the film’s subjects, must
a. be currently living in the Wollongong local government area or wider Illawarra; or
b. have an established connection with the Wollongong local government area or Illawarra;
or
c. be creating films in Wollongong local government area or Illawarra featuring people and
landscapes from the area.
3.3. If you are under 18 years of age, and you are chosen as a finalist, Council will contact
your parent or guardian for approval to show your film at the Wollongong Short Film Festival. Your parent /
guardian will be required to read, and consent to these Terms and Conditions.
4. Entering the Competition
4.1. You may enter a maximum of three films across the four Categories.
4.2. Each film entered in the Competition must have been made after 1 July 2016.
4.3. Each entry must be:
a. between 1 and 15 minutes long; and
b. submitted in one of the following formats:
(i) .MOV file, (preferably 1920×1080); or
(ii) .MP4, (preferably 1920×1080).
4.4. Each entry must be submitted by secure, password-protected, internet link to the
work on Vimeo.com or YouTube.com via www.FilmFreeway.com/VivaFilm. The link
must not be visible to the public.
4.5. You must complete film submission information for each entry you submit via
www.FilmFreeway.com/VivaFilm. Only ONE Category should be selected when
submitting each entry.
4.6. You must include a synopsis of your work with your entry but do not submit
elaborate press kits. If you are selected as a finalist, you will have seven (7) days
after being notified to send in photos and other materials for the public screening.
4.7. You are responsible for ensuring that the link to your work does not expire until
after you have been notified of the finalists selected by the Panel.
5. Finalists
5.1. Entries selected by the Panel as finalists (to be screened at the Wollongong Short Film Festival)
will be notified by the WSFF panel via email or telephone. You are responsible for providing
WSFF with up-to-date contact details.
5.2. Entries that are not selected by the Panel as finalists will be notified via
www.FilmFreeway.com/WSFF.
5.3. If you are selected as a finalist you must (within 7 days of being notified of
selection):
a. notify Wollongong Short Film festival of any special screening/presentation information; and
b. provide Wollongong Short Film festival with your film projection file and images.
5.4. In the event that you do not comply with 5.3, Wollongong Short Film festival reserves the right to remove
your film from the Wollongong Short Film festival.
5.5. If you are selected as a finalist, you will be deemed to have granted Council a nonexclusive,
irrevocable, royalty free licence to show and reproduce your film/video
and to use it for promotional purposes for the Wollongong Short Film festival.
6. The winning entries
6.1. Each Award Winner must contact Wollongong Short Film festival within seven (7) days of the
Announcement to claim their Award and make arrangements to collect their Award
(‘the Claim Period’). At the time of collection, the Award Winner must verify:
a. their identity; and
b. their right to claim the Award (presence of other group members involved in
creating / making the film, etc).
6.2. The Award must be collected from Wollongong Short Film festival Building, located at the iAccelerate Building at the Innovation Campus, Squires Way in North Wollongong, within 28 days of the Announcement (‘the Collection
Period’).
6.3. Any ancillary costs associated with redeeming any Award are not included.
6.4. Wollongong Short Film festival accepts no responsibility if either Award Winner is unable to:
Terms and Conditions for Council and for uploading to www.FilmFreeway.com (The portal site for
entries).
a. claim the Award, or
b. benefit from the Award.
7. General
7.1. All entry materials become the property of Wollongong Short Film festival and will not be returned.
7.2. Incomplete works / works in progress will not be included as part of the
Competition.
7.3. Wollongong Short Film festival may cancel or vary the Competition at any time. Wollongong Short Film festival will not be
responsible for any loss or costs incurred by you in relation to such cancellation or
variation.
7.4. By entering this competition, you:
a. warrant that you have obtained all necessary rights, licences, clearances,
and releases necessary for the public screening of your film. For example,
you are responsible for obtaining permission from any owner of copyright
existing in music, lyrics, other works, that you are using in your film or model
consent forms, etc.
b. release Wollongong Short Film festival from, and indemnify WSFF against, all liability, loss,
damage or injury arising from or in connection with this Competition or the
Prize.
7.5. This Competition is in no way sponsored, endorsed, administered or associated with
FilmFreeway.
7.6. Wollongong Short Film festival may, in its absolute discretion, declare an entry to be invalid if:
a. it is not in accordance with these Terms and Conditions;
b. it contains content deemed by Wollongong Short Film festival, in its absolute discretion, to be
objectionable, offensive or otherwise inappropriate;
c. the entrant tampers with the entry process, benefits from such tampering or
submits an entry that is not in accordance with these Terms and Conditions.
8. Privacy Protection Notice
8.1. The personal information that Wollongong Short Film festival will collect from you as part of your
submission is personal information for the purposes of the Privacy and Personal
Information Protection Act 1998.
8.2. The purpose for the collection is to process your entry in accordance with the
Competition Terms and Conditions. The intended recipients of the personal
information are team members within Wollongong Short Film festival and members of the public attending Wollongong Short Film festival. WSFF is to be regarded as the agency that holds the information.
8.3. The supply of this information is not voluntary and if you cannot provide or do not
wish to provide the information sought, then Wollongong Short Film festival cannot accept your entry in the
.
