A film competition open to young people (aged 19 and under) living in Scotland or who are Scottish to make a film entitled 'What Scotland Means to Me.'

Winning films will be showcased at an event run by the Scottish Youth Film Festival and the National Library of Scotland's Moving Image Archive on November 28th 2018 at the Archive in Glasgow's Kelvin Hall.

GUIDELINES FOR SUBMISSION

Please note that we can assist you to complete the paperwork required for you to submit your film to us – so please get in touch if you have any questions. All submission paperwork can be downloaded from www.syff.scot

1. All submissions should be one minute in duration.

2. Films can be shot on any devise – DSLR/ video camera/ tablet/ mobile phone. Films can be edited on any editing software.

3. There is no minimum age to submit a film; the upper age limit is 19 years. Anyone under the age of 16 must also include parental/ guardian consent form in submission.

4. Films can be submitted by individuals, groups, youth clubs, school classes and families.

5. Any theme can be chosen as inspiration for What Scotland Means to Me in the year of young people 2018. Any genre can be chosen for your one minute film – drama/ documentary/ comedy/ musical – your creativity is strongly encouraged.

6. Films must be accompanied with a completed submission form. All participants need to complete a Contributors Release form to consent to take part in the film. Where additional paperwork is required regarding copyright or music this will be indicated. All additional forms must be attached to your submission form. Films will not be accepted with incomplete paper work.

7. MUSIC CLEARANCE - If music is used in the film, you need to sign a declaration that you own the rights to the music. This also applies if you use part of an existing archive clip of your work that you are going to include. This declaration is contained within the submission form. You will have to evidence details in the Music Cue Sheet and send the Music Licence Agreement or Composers Agreement that you obtained at the time of production for each piece of music that you have included. This should be attached to your submission form. If you don’t have the correct paperwork for your music please do not include it, as your film will not be accepted. ‘Copyright Free’ music cannot be accepted, not even from websites that offer a creative commons licence as these licences are not free for all uses of the music.

8. You can include clips or archive footage of your work in your film as long as you own the rights to the material - if you have included any clips in your submission you will be asked to sign a declaration that you are the copyright owner. This declaration is contained within the submission form.

9. COPYRIGHT - Under the agreement you assign the copyright of your material to The National Library of Scotland Moving Image Archive, granting non-exclusive and unlimited rights to use your submitted material including the right to use it in whole or part in all media.
Please refer to the terms and conditions carefully on the Contributors Release Form before signing it - this details what you are agreeing to and confirms that no payment or expenses will be paid.

10. The aim is for the submitted film to be of the best quality when you export. The maximum file size we can accept is 2GB. Please make sure when you upload or email your film that it is no larger than 2GB. Please get in touch if you need any technical help with mastering your film as this may vary depending on the options available on your device/ editing software.

11. Please make sure Films are submitted as .mov or .mp4 video files.
Films submitted on DVD will not be accepted.
Submissions labelled incorrectly will not be accepted. If in doubt, please check before submitting.

12. The National Library of Scotland Moving Image Archive cannot be held responsible for any false declarations. The person named on the submission form will take responsibility for the information.

13. All successful submissions will be made available to watch at the National Library of Scotland Moving Image Archive in Kelvin Hall, Glasgow.

14. All award winning films submitted will be taken into The National Library of Scotland Moving Image Archive Collection to be preserved for the Nation.

15. Entry is at your own expense. There is no fee and no expenses will be paid.

16. The film submission deadline date is Monday 1st October 2018. Submissions are welcome at any time before the deadline date.

17. PRIVACY INFORMATION - The personal data you give on the submission form will be used for the purposes described in these guidelines. Our legal basis for processing your data is that it is necessary for the contract you enter into with us when you sign the agreement. Your rights as a data subject under the General Data Protection Regulation apply to how we process your personal data. You have the right to access any of your personal data that we are processing; the right to ensure that we correct any inaccuracies in your personal data that we are processing; the right, in certain circumstances, to restrict our processing of your personal data; the right to receive personal data that you provided to us in a structured machine-readable format; and the right, in certain circumstances, to request that we erase your personal data.

Electronic Upload Submission:
We use a third party provider, FilmFreeway, as a platform for you to upload and deliver your film to us. For more information about how FilmFreeway processes your data, please see FilmFreeway’s Privacy Policy. FilmFreeway are based in Canada and data transferred to us through FilmFreeway will be transferred to Canada.

Paper or Email Submission:

You can choose to send your submission by data disc or email film and forms through WeTransfer.

WeTransfer is a third party provider through which you can deliver your film to us. For more information about how WeTransfer processes your personal data, please see WeTransfer’s Privacy Statement. Your data will not leave the European Economic Area.