Sunderland Shorts is based in the North East of England and celebrates the finest short filmmakers from around the corner and across the globe. It was launched in 2015, in collaboration with DC Shorts and with the expert guidance of its founder, Jon Gann. The inaugural festival was supported by the Washington DC Commission on Arts and Humanities. and continues to be supported by Sunderland City Council.
We'll be awarding films with Audience Favourite and Jury Favourite laurels, as well as numerous category-based awards which will be announced at a later date.
SUNDERLAND SHORTS: FILM FESTIVAL
RULES AND REGULATIONS FOR SUBMISSION
PLEASE ENSURE THAT YOU ARE OVER 18 YEARS OF AGE, THAT YOUR FILM IS NO MORE THAN 20 MINUTES LONG INCLUDING CREDITS AND THAT IT WAS COMPLETED AFTER 1ST JANUARY 2017
Sunderland Short Film Festival is supported and facilitated by Sunderland City Council (SCC), and delivered by an informal partnership between Sunderland based film and creative sector businesses.
The Sunderland Short Film Festival champions emerging and established filmmakers, providing a platform for them to showcase their short films to international audiences.
The 5th Sunderland Short Film Festival (the SSFF) dates are still to be confirmed but we're aiming for dates in May 2019.
Please read these rules carefully before you submit your film. By submitting your film, you expressly acknowledge and agree that you shall be bound by the terms of the submission rules detailed in this document.
GENERAL RULES FOR ALL FILMS
The SSFF is open to short films made anywhere in the world of all production techniques, forms, genres and budgets providing they comply with these rules, however promotional films are not eligible (for example, films promoting tourism, charitable appeals etc.).
Films must have been completed after 1 January 2017. Films completed prior to this date will be automatically disqualified unless they have been specifically invited by the SSFF organizing team.
Only completed films will be considered. If you wish to submit a partially completed film please contact the SSFF Programming Team prior to submission to discuss your entry.
Films must not exceed 20 minutes in length, including credits.
All non-English language films must have English subtitles. Non English entries submitted without subtitles will be automatically disqualified, however exceptions may be made where there is an artistic decision to use some non-English scenes without subtitles within a film. If you would like to submit a film with non-English scenes and no subtitles, please contact the SSFF Programming Team prior to submission to discuss your entry.
You may enter more than one film to the SSFF, however a separate entry form, film upload and additional entry fee is required for each film submitted. There is no discount for multiple films submitted.
You must be over the age of 18 to enter a film to the SSFF.
To make a submission to the SSFF you must be authorised to submit the film for consideration including having the relevant permission(s) from a distributor or sales agent representing the film and you must have obtained the necessary permissions for the inclusion of copyrighted music and/or images within your film. By making a submission, you confirm you possess all rights necessary for the screening of the submitted film at the SSFF, including holding the relevant ownership rights and you are agreeing that the work is original. SCC, its members, employees, partners and volunteers of SSFF will not be held responsible for the authorised inclusion of any copyrighted materials contained within or in connection with the submitted film or where the appropriate rights or permissions have not been obtained. SSFF reserve the right to disqualify, without refund of the submission fee, any film with the unauthorised inclusion of copyrighted materials or incorrect rights/permissions.
All submitted film material must not defame or invade the rights of any person living or dead and you are required to keep SCC indemnified for any violations of the law in this respect.
By making a submission you consent to your film being considered for any awards that may be given at the SSFF.
SSFF has no premiere status rule and accepts works that are available online.
SSFF only accepts digital submissions via filmfreeway.com. You are able to upload your film as a digital file via a secure external link through the Filmfreeway website once your registration details have been completed. SSFF will not accept submissions via any other means.
Illegible or incomplete entry forms will not be accepted and the submission fee will not be refunded.
Any submissions made after 01 January 2018 may not be accepted, subject to the discretion of the organisers, and the submission fee will not be refunded.
SSFF welcomes the inclusion of your Press Kit (if one is available) with your submission. If your film is successful we will use high resolution stills from your film for promotional purposes. Please do not send production stills.
Films previously submitted to SSFF will not be considered. If substantial changes have been made to the film and you wish to submit the film please contact the SSFF Programming Team prior to submission to discuss your entry.
SSFF does not have a premiere requirement, but please confirm if there has been previous screenings held anywhere in the world in the relevant section on the submission form.
SSFF is not able to confirm the receipt of submissions and preview materials.
PREVIEW MATERIALS AND ONLINE SCREENERS
Please submit your film digitally via the filmfreeway.com website. SSFF only accept online screeners through Vimeo.com and Youtube.com. If you wish to use another online screener please contact the SSFF Programming Team prior to submission to discuss your entry.
SCC, its members, employees, and volunteers of SSFF will not be held responsible for broken or incorrectly submitted URLs.
It is your responsibility to ensure there is a working online screener submitted by 01 January 2018 Please ensure any private or public Vimeo or Youtube URLs are valid, and email email@example.com if you have issues with these platforms.
It is your responsibility to ensure that the film is in full working order and submitted in the correct format. There are no refunds for entries with incorrectly formatted preview materials or non-working online screeners.
IMPORTANT DATES AND SUBMISSION FEES
There is a submission fee to enter your film in the SSFF. Payment has to be made online using the filmfreeway.com website and you will be asked whether you wish to pay using a credit or debit card. Payment is in US dollars and therefore an exchange rate will apply at the time of the transaction.
Submission fees are non-negotiable and not transferable.
The deadline for submissions to the SSFF 2019 is 01 January 2019.
There is a single fee of $25.00
If your film does not match the criteria contained in these rules and you proceed to submit your film, your fee will not be refunded. If you only partially complete the submission process your film will not be accepted and your fee will not be refunded. It is therefore your responsibility to check that your film matches the criteria contained in this document and you fully complete the submission process prior to payment of the fee.
REVIEW AND SELECTION PROCESS
All submitted films will be viewed by 3 or more members of the SSFF Reviewing and Selection Group, comprising of a volunteer group of filmmakers, film enthusiasts and critics. Where there is a dispute, final selections of all submitted films will be at the sole discretion of the SSFF Programming Team.
The SSFF Selection Committee and Programming Team, where appropriate and applicable, will aim to select at least 10% of all submitted films from filmmakers from the North East region.
The SSFF Programming Team reserves the right to apply to the relevant licensing authority to classify a film that is submitted as unclassified in order to allocate it to a relevant programme strand, as appropriate. If you are asked to provide additional information to assist with the classification process you are required to respond within the timescales given, otherwise your film may be disqualified with no refund of the submission fee.
NOTIFICATION OF ACCEPTANCE AND REJECTION
Letters of acceptance and rejection will be sent to the email address provided on the entry form no later than 01 February 2019.
In the event that SSFF 2019 receives a high volume of high calibre films, the SSFF Programming Team may ask to hold your film in reserve with a view to screening if the opportunity arises. This request will be sent to the email address provided on the entry form no later than 01 February 2019.
Those filmmakers whose films were not selected may request feedback comments from the SSFF Selection Committee and these will be provided after the SSFF 2019 has taken place.
If successful, you will be provided with a full acceptance pack including a legal contract which you will be required to complete and return together with any supporting documents the SSFF Programming Team request. Please ensure that you provide a digital file of your film within the size range we request. You may also be asked to provide a DVD back up file of your successful film. Please note that DVDs and any other supporting documents provided to the SSFF will not be returned to you. The closing date for receipt of the completed acceptance pack and any supporting documents and back up DVD file (if requested), is 01 March 2019. Documents provided after this date will automatically disqualify your entry. The postmark date will be used in any matters of dispute when items are being sent through the post.
You are not entitled to recover shipping costs from SCC, it members, employees, partners or volunteers of SSFF.
You must seek the permission from the SSFF Programming Team should you wish to use any of the Selection Committee’s comments in your own publicity for your film.
All selected films may be stored in the festival archive and used for internal research purposes. The SSFF will not publicly screen or publish online a film for which permission has not previously been granted.
All communications from the SSFF will be sent to you by e-mail. It is your responsibility to ensure the contact email address used in your application form is accurate and you keep the SSFF Programming Team advised of any changes. It is your responsibility to check your e-mails, including junk and spam folders, for communication from the SSFF. SCC, its members, employees, partners and volunteers of the SSFF will not be held responsible for any late actions by yourself because of a failure to check e-mails being received.
SCC, its members, employees, partners and volunteers of the SSFF will not be held liable for e-mails delayed by spam filters, server rejections, outdated e-mail addresses or any other technical or human error.
Screenings of successful films will be held at venues across the Sunderland area and wider North East of England Region as the festival grows in regional significance.
If successful you will be notified of the screenings of your film as part of your acceptance pack and you are entitled to attend the screenings free of charge.
All films selected will be made available for public viewing. There may also be private screenings to accredited guests. The SSFF Programming Team reserves the right to show each film at a time, date and venue of their choosing.
The SSFF Programming Team reserves the right to place films into relevant programme strands as they see fit.
No rental or other fees will be paid for the screening of your film at the SSFF.
No travel, accommodation or other expenses will be paid should you wish to attend the screening of your film at the SSFF.
At the point of payment on your submission you will be asked if you have read and agreed with the SSFF Rules and Regulations. By agreeing to proceed with your submission you are agreeing to the rules contained in this document.
In the event of disagreement concerning the interpretation of the rules, the SSFF Programming Team’s interpretation will take precedence.
These rules shall be governed by construed and enforced in accordance with English law and shall be subject to the exclusive jurisdiction of the English courts.
By submitting your film to the SSFF you agree to grant SSFF the non-exclusive right to utilise your publicity materials related to the production (e.g. press kits, posters, stills, etc.) for promotional purposes and to broadcast or screen your film for the purposes of promoting the SSFF in 2019 and future years.
SCC, its members, employees, partners and volunteers of the SSFF will not be held responsible for lost, misplaced, delayed, damaged or otherwise undelivered films, media, forms or payments.
SCC, its members, employees and volunteers of the SSFF will not be held liable for any claims, demands, damages, judgement, liabilities, expenses arising out of or in connection with any and all claims by you or third parties based on films submitted to or screened by the SSFF.
Failure to comply with these rules may result in your submission being disqualified.
Sunderland Shorts reserves the right to remove a film from the festival program for any
reason or for no reason and shall not be liable for any refund or claims of any kind arising out of such removal.
These rules are subject to change without prior notice.
ACCESS TO INFORMATION
Current UK law allows people to access information that is held by public authorities: Sunderland City Council is a public authority for the purposes of Data Protection, Freedom of Information and Environmental Information legislation. As such, information held by the Council in connection with the SSFF may fall within the scope of this legislation. The following general principles would apply to such requests: -
Freedom of Information and Environmental Information legislation: Anyone, anywhere can ask for access to information held by the Council. However, exemptions are found within both pieces of legislation that protect personal data, copyright materials and artistic / journalistic / literary materials from general disclosure. In practice, this means that information about how SSFF is run might be subject to disclosure – particularly if it involves the use of public funds – but information comprising details of entrants and their materials (films, scripts, associated intellectual property etc) would be protected.
Data Protection Act: Any individual can ask to access information held about themselves by the Council. There are exemptions to this access right but it is not anticipated that SSFF / the Council will be processing personal data other than to manage and process entries though the course of the festival.”
For all enquiries please contact the SSFF Programming Team by e-mail: firstname.lastname@example.org , by mail to
Sunderland Shorts: Film Festival
c/o Sunderland City Council
Sunderland Software Centre
or by telephone
+44 (0) 191 561 1124.