SR Socially Relevant Film Festival New York

ONCE SELECTED IN THE OFFICIAL COMPETITION SELECTION A FILM MAY NOT WITHDRAW ITS SUBMISSION!!!

NO SUBMISSION FEE WAIVERS ARE GRANTED. PLEASE KINDLY REFRAIN FROM ASKING!

Films that are in the official selection may not screen anywhere in the Greater New York Tri-State area within two months of the festival at a public screening, even in a shorter or slightly different version.

GENERAL RULES
I. APPLICATION OF THESE TERMS & CONDITIONS
The following terms and conditions (the "Terms") govern the submission of a film (the "Film") or screenplay (the "Screenplay") to SR Film Festival New York ("SRFF") through FilmFreeway.com (FilmFreeway) for consideration for the SR Socially Relevant Film Festival (the "Festival").

II. SUBMISSION AGREEMENT
(1) By submitting a Film to SRFF for Festival consideration, the submitter (the "Applicant") represents that he or she has obtained consent from any owners, creators, writers, producers, and/or other authorized representatives of the Film whose consent is required to submit the Film to SRFF (the "Film Owners"), and has read, understood and agreed to the Terms.

(2) SRFF may disqualify or reject any submission that it determines, at its sole discretion, is not in compliance, in whole or in part, with these Terms or for any other reason that it deems necessary, but it is not required to do so. SRFF may do so without refunding any or all submission fees paid by the Applicant.

(3) As the author/rights owner of the film I/we have submitted to SRFF, I/we warrant, as sole and exclusive owner/s of all legal rights and titles thereto, have absolute authority to submit the film to SRFF. I/we will indemnify and hold harmless SRFF, its judges, sponsors, and partners, individually and collectively, from and against all claims, demands, losses, damages, costs, liabilities, and expenses, including legal fees arising out of or in connection with any third party claims based on films submitted to SRFF. In post-competition publicity, SRFF winners will permit SRFF to use their name and/or likeness. By signing this form, I/we understand and agree to all the terms and conditions of film entry. I have read and agree to the SR Socially Relevant Film Festival New York Entry Procedure, Rules, Guidelines, and all Terms and Conditions.

(4) As author/rights owner of the film, I/we grant legal permission to include my/our film in the promotional distribution program. I/we own or control the copyright for the motion picture and have secured all the rights for the locations, music, actors, scripts, likenesses, products, etc.

(5) In the case of any rights related to Errors and Omissions, I, the filmmaker and submitter, relieve the festival of any responsibility of libel resulting from copyright infringement. I take full responsibility for this.

III. SUBMISSION CATEGORIES AND ELIGIBILITY
(1) Films submitted for Festival consideration under these Terms can be submitted in one or more categories below.

(2) Films that do not meet the eligibility requirements for any of the below categories should not be submitted and will not be considered by SRFF.

(3) The Festival is organized into a series of programs, which are subject to change from year to year but might include, for example, a Gala, Closing Night, panel discussions, screenings, spotlight events, Q&As, etc. SRFF may slot selected films into programs at its sole and absolute discretion.

(4) SRFF expects all Films that it presents at the Festival to be, at minimum, North American or New York premieres but reserves the right to show films that are not.

(5) If a Film was previously submitted to SRFF for Festival consideration, it can be re-submitted to the festival in the following years if it was not selected the first time.

(6) Films submitted online via FilmFreeway's online screeners receive preference. Films selected for the festival slate are screened in person or online. Additional details regarding these screening formats will be provided to chosen Films upon invitation on pre-selection. SRFF does not screen work in any other format in the current year and reserves the right to revise programs even after selection is confirmed.

(7) Festival organizers and persons associated with the festival can submit films for screening and screenplays for consideration (in or out of competition).

(8) Winning films are to present, at their own production's expense, the screening or distribution deliverables as requested by the festival venue, the distributor, or exhibitor, as the case might be.

(9) Selected film screeners are not returned unless an SAE is included from the start and a special request is made to this effect.

IV. SUBMISSION

Submission Procedure

(1) All Films submitted under these Terms must be submitted using the procedure outlined herein. SRFF may disqualify or reject any Film that is not submitted in this way. The festival programmers deal only with the person/ persons designated as the submitter in the FilmFreeway submissions and no outside third parties or rights holders.

(2) To submit a film for Festival consideration, an Applicant must:

(a) Complete the registration process at FilmFreeway and pay the required fee as outlined in the different categories.
(b) Provide SRFF with a FilmFreeway online screener for SRFF programming staff to review. SRFF does not accept submissions in any other manner or format. A link on FilmFreeway or a password-protected link on Vimeo, YouTube, etc., is suitable only for the film's trailer, which needs to be downloadable for promotional purposes.

(3) The submitted online material must:
(a) Contain one version only of the Film, in the original language of production, with English subtitles if the original language is not English;
(b) It should be formatted in MPEG-2 video or .mov file format. The submitted screener hard drives or USB keys must:
Be labeled with the following:
(I) the film title,
(ii) production company name, phone number, and address,
(iii) director's name,
(iv) length in minutes, and
(v) FilmFreeway tracking number;
B. be shipped following the instructions sent to selected films.

(4) Applicants should thoroughly test their HDs and USB keys before shipping them. The Applicant is responsible for ensuring that the submitted screener plays in its entirety on an industry-standard projection. If SRFF is unable to view the file or backup, SRFF will attempt, but is under no obligation, to contact the filmmaker to obtain a replacement or to burn a DCP for screening purposes
(5) SRFF will not review multiple versions of a submitted Film. Only one version may be submitted, and if multiple versions are submitted, SRFF will view only the received version.
(6) HD & DCP screeners will not be returned unless self-addressed stamped packaging is included or postage is otherwise paid for.
HDs and DCP screeners sent as deliverables after the film is selected may be returned after the festival ONLY if a self-addressed, postage-paid return envelope is included when sending the deliverables.
(7) All Films must be sent via prepaid shipping. SRFF will not accept 'collect' shipments.
(8) The Festival is not responsible for and will not accept shipments incurring expenses for terminal charges, duties, taxes, or customs brokerage. Applicants should indicate that transportation and customs charges will be billed to the sender on all waybills. Any shipping charges incurred by SRFF will be billed back to the filmmaker.
(9) Films should not be shipped in excessive packaging or with materials other than those requested by SRFF. Please make sure to pack HDs and DCPs properly, as many boxes arrive totally damaged in transit and with no label.
(10) SRFF is not responsible and bears no liability concerning the clearance of shipments through US customs. However, SRFF recommends that Filmmakers sending submissions from outside of the USA take the following steps to increase the chance of successful review by US customs:
a. Include three copies of a commercial invoice (declaration of contents) containing the following information: i. Sender's name, address, and telephone number ii. Recipient's address iii. Title of film and format iv. The runtime of the film v. Fair market value (standard is US $20) vi. Country of manufacture vii. Declaration "Goods on loan for Festival purposes only. No commercial value." viii. Sender's signature.
b. The commercial invoice should be included with the courier waybill. Applicants shipping via international post should affix a customs declaration label to the outside of the package.
c. SRFF prefers FedEx, UPS, or DHL where available. If sent by the regular post office, it is preferable not to make it 'registered mail with signature request' as the post office often does not deliver packages even when we are in, and that obliges us to go to the post office and waste a lot of precious time in queues.
(11) SRFF does not confirm receipt of shipment and is not responsible for lost or misdirected packages. The Applicant is responsible for ensuring that the submission procedure is completed and that SRFF has received the HD/ BluRay/ DCP screener.

Dropbox, WeTransfer, and Google Folders are options for sending screeners and DCPs, but they need to be pre-arranged with the festival and discussed before sending.

V. SCREENPLAYS:
Screenplays should be submitted as completed screenplays (PDF).
As the author of the screenplay, I/we have submitted to SRFF, and I/we warrant, as the sole and exclusive owner/s of all legal rights and titles to it, have absolute authority to submit the screenplay to SRFFNY. I/we will indemnify and hold harmless SRFFNY, its judges, sponsors, and partners, individually and collectively, from and against all claims, demands, losses, damages, costs, liabilities, and expenses, including legal fees arising out of or in connection with any third party claims based on scripts submitted to SRFFNY. SRFFNY winners will permit SRFFNY to use their name and/or likeness in post-competition publicity.
By submitting to the festival, I/we hereby agree to the contents of this form and understand and agree to all the terms and conditions of films and screenplay entries. I have read and agree to the SR Socially Relevant Film Festival New York's Entry Procedure, Rules, Guidelines, and all Terms and Conditions.

VI. SUBMISSION DEADLINES AND FEES
(1) Submissions, FilmFreeway registration, and payment of all fees must be completed by the deadlines outlined in the categories to be eligible for consideration.
(2) SRFF may accept late submissions at its discretion, but an additional submission fee may apply as specified in the different categories.

VII. SELECTION
SRFF will consider all eligible films submitted by the above deadline and follow these Terms for inclusion in the festival. SRFF reserves the right to consider for inclusion in the Festival and includes films received at any time and through any means, channel, or process, including means, channels, or methods other than those outlined in these Terms. Nothing in these Terms or otherwise requires SRFF to select any Films submitted through the process outlined in these Terms.

(1) All selection decisions are at the sole and absolute discretion of SRFF and are final and non-reviewable. SRFF is not required to provide any feedback, comments, reasons, or other information regarding the selection or non-selection of any submitted Film or the process by which Films are or have been selected. SRFF is not responsible or liable for its selection decisions; for the contents of any internal comments or feedback regarding the Film that are or may be obtained from the Applicant or anyone else; for any communications by any representative of SRFF relating to the Film or the Festival selection process; for how the Film shall be, is or was considered and reviewed; or for any failure on the part of the Festival to provide the Applicant or anyone else with information concerning SRFF's consideration and/or review of the Film, before during and after inclusion in or exclusion from the program.
(2) SRFF will notify all applicants selected to participate in the Festival on or before February 8th. All Applicants who are not selected will be contacted by email on or around February 8th. SRFF will contact Applicants using the contact information provided in the FilmFreeway registration form. It is the applicant's responsibility to provide the correct contact information. SRFF is not responsible for failed attempts to contact Applicants using the contact information provided.

VIII. INTELLECTUAL PROPERTY, LEGAL CLAIMS, AND INDEMNITIES
(1) By submitting the film to SRFF, the Applicant and Film Owners (the "Submitting Parties") hereby warrant and represent that: (i) the film is wholly original and is not copied from and does not include any other work that is the subject of copyright or other protection, unless such work is in the public domain or the Submitting Parties have obtained any and all consents, releases, licenses, and other authorizations or waivers of any kind necessary for the inclusion or reproduction of any person, character, location, thing, trade-mark, sound recording, musical composition or other work in the film; (ii) the film does not defame any person or violate the common law or statutory rights, including, without limitation, the rights of privacy and publicity or any other right of any person; (iii) the film is not the subject of litigation; (iv) there are no agreements, nor will there be any agreements made subsequent to the date of this Film submission that would or could have the effect of impairing the Submitting Parties' ability to provide the film as contemplated herein, or otherwise conflict with any provision of these Terms; and (iv) the Submitting Parties have the full right, power and authority to submit the film to SRFF for Festival consideration, and to grant all of the rights granted hereunder and in the FilmFreeway registration form, and there is no obligation or disability which would in any way impair, restrict or impede the Submitting Parties from fully performing all obligations pursuant to the submission and these Terms.

(2) The Submitting Parties agree to indemnify and hold harmless SRFF, its licensees, successors, and assigns, and its and their members, officers, directors, employees, agents, representatives, associates, and affiliates (each, a "Releasee"), from any claim, suit, action or other proceeding brought against a Releasee and from any losses, costs, or damages, including the Releasee's total legal fees, which it may have suffered or incurred or may suffer or incur, directly or indirectly based on, in connection with, or arising from the use and exhibition of the Film submitted by the Applicant or the breach or alleged breach of any representation, warranty or other agreement made by the Applicant in these Terms, or the Applicant's FilmFreeway registration form.

(3) SRFF takes all reasonable anti-piracy precautions. While in SRFF's possession, all Films are securely stored and regularly inventoried. Access to Films is limited to SRFFNY staff who require access to screen and consider submissions. No duplication or loaning of Films is permitted. By submitting a Film to SRFFNY, the Submitting Parties hereby release SRFFNY from any liability in the event of theft, unauthorized access or copying, or any breach of copyright of the submitted Film while it is in SRFFNY's possession.

IX. OTHER
(1) SRFF reserves the right to rule, in its sole discretion, on cases and situations not foreseen by these Terms. And reserves the right to make changes in the program even after selection is completed. Condition and unforeseen changes and circumstances may arise, in which case SRFF will do its best to retain the status quo but may have, in certain circumstances, to make necessary changes to accommodate such unforeseen circumstances. Final decisions belong to SRFF and may not be questioned by submitters, filmmakers, or outside stakeholders.
The person who has completed this entry form confirms having READ and AGREES TO ABIDE BY all regulations and statements provided herein.
(2) Some conditions may change without notice. Each applicant is responsible for verifying such changes and deciding their position accordingly.
(3) Most awards are given by partner organizations. Although SRFF makes sure to honor all awards as announced, in some unexpected cases, instances may occur that are not in SRFF's control, which is the sole discretion of the awarding parties. SRFF apologizes for the inconvenience of such unexpected and rare changes or substitutions.

SRFF reserves the right to:
* Use clips and images from the selected films for trailers and publicity usage:
and is protected by the filmmakers from any third-party claims.
* Screen the winning films in other SRFF-related events internationally and recommend the winning films to other international partner film festivals collaborating with SRFF after obtaining the filmmakers' approval.