These Rules and Terms only apply to participation in the MOVING IMAGE ART PRIZE.
I. ORGANISATION OF THE RENCONTRES INTERNATIONALES PARIS/BERLIN
Article 1:
Rencontres Internationales Paris/Berlin is an event dedicated to contemporary practices of the moving image. It takes place every year in Paris and Berlin, and offers a space for discovery and reflection on new cinema and contemporary art. The Rencontres Internationales Paris/Berlin are organised by roARaTorio, a non-profit association based in Paris and governed by the French Law of 1901.
Article 2:
The programme of Rencontres Internationales Paris/Berlin consists of:
- a main programme (without competition or prizes) selected by the artistic directors of the event. Submissions to the main programme can ONLY be made on our website http://art-action.org/call
- a programme of works competing for the MOVING IMAGE ART PRIZE selected by the selection committee. Submissions to the MOVING IMAGE ART PRIZE can ONLY be made on FilmFreeway website.
Both the main programme and the programme of works competing for the MOVING IMAGE ART PRIZE are shown during the Rencontres Internationales Paris/Berlin.
Article 3:
To participate, the artist must be over the age of legal majority. There is no limitation on professional status. Any individual or organisation can make one or more submissions, without any geographical limitation.
Article 4:
The call for entries is open for film, video and multimedia cycles, without restriction of theme, genre or duration.
Film and video - any film and video format
- Video / Experimental video
- Fiction, exp. fiction / Short, medium and full-length
- Documentary, exp. documentary
- Experimental film
- Animation
Multimedia, extended media
- Video installation, multimedia installation
- 360° video, VR, AR, XR art
- Multimedia performance/concert
II. ORGANISATION OF THE MOVING IMAGE ART PRIZE
Article 5:
The selection of works for the MOVING IMAGE ART PRIZE is made by the selection committee, composed of the event's artistic directors along with professionals in the fields of film, visual arts and media art, from among the submissions received in the framework of the call for entries. This selection of works in competition will be shown during the event.
During the event in Paris, an international jury awards the MOVING IMAGE ART PRIZE to one work from this selection.
The artistic directors may select for the main programme, or the video library for accredited professionals, a submission not selected for the MOVING IMAGE ART PRIZE.
Article 6:
The president and members of the jury are appointed by the board of the Rencontres Internationales Paris/Berlin. The jury is composed of professionals in the field of cinema and contemporary art, and personalities in the artistic and cultural field, both foreign and French. No one associated in any way with the production or distribution of any of the works in competition may be a member of the jury.
Article 7:
The MOVING IMAGE ART PRIZE is awarded to only one work of the selection per year, presented during the Rencontres Internationales Paris/Berlin held in Paris. The decision of the jury members is final.
The MOVING IMAGE ART PRIZE includes a grant, awarded to the winning artist. The amount of the 2024 grant is 20,000 euros. The amount of the grant is conditioned by the registration fees which finance the entire prize. If the total registration fee does not cover the planned amount of the grant, the Rencontres Internationales Paris/Berlin may adjust it, in proportion to the amount of the registration fee actually received.
Article 8:
Artists selected for the MOVING IMAGE ART PRIZE may be invited to the event. This invitation includes travel and accommodation.
There is no presentation/screening fee. We are aware of the need to compensate selected artists by covering their travel and accommodation during the event when their work is part of the screening/exhibition programme, and by giving them the subtitles we produce.
III. REGISTRATION PROCEDURES TO THE MOVING IMAGE ART PRIZE
Article 9:
The submitted works must have been produced in 2023, 2024 or 2025 and must not yet have been publicly shown in Paris and the Île-de-France region.
The Rencontres Internationales Paris/Berlin does not require a world or international premiere, but in the event of equal interest between two works, priority will be given to a work that has not yet been publicly shown.
Article 10:
Anyone submitting a work must mention whether it is a first work.
Article 11:
Artists whose a work has been programmed by the Rencontres Internationales Paris/Berlin in the last 5 years, can submit a work to the MOVING IMAGE ART PRIZE free of charge. A registration fee waiver code is sent to them by email or on request.
Exceptionally, the selection committee may invite an artist to enter a work for the MOVING IMAGE ART PRIZE free of charge.
Article 12:
There are several application deadlines. The amount of the registration fee depends on the registration date. The deadlines are active at midnight Pacific Time on the day of the deadline. The registration fee to submit one work is as follow:
- EARLYBIRD: from 10 November to 12 December 2024: EUR 30
- WINTER DEADLINE: from 13 December 2024 to 16 January 2025: EUR 35
- LATE WINTER DEADLINE: from 17 January to 22 February 2025: EUR 40
- SPRING DEADLINE: from 23 February to 21March 2025: EUR 40
- MAIN DEADLINE: from 22 March to 18 April 2025: EUR 40
- LAST DEADLINE: from 19 April to 15 May 2025: EUR 40
- (late entries with deadline waiver code: EUR 80)
A discount for GOLD members of the FilmFreeway website is applied as follows:
- EARLYBIRD: from 10 November to 12 December 2024: EUR 25
- WINTER DEADLINE: from 13 December 2024 to 16 January 2025: EUR 30
- LATE WINTER DEADLINE: from 17 January to 22 February 2025: EUR 35
- SPRING DEADLINE: from 23 February to 21 March 2025: EUR 35
- MAIN DEADLINE: from 22 March to 18 April 2025: EUR 35
- LAST DEADLINE: from 19 April to 15 May 2025: EUR 35
- (late entries with deadline waiver code: EUR 72)
The registration of a submission on the FilmFreeway website is only taken into account after payment of the registration fee which is requested at the end of the registration process. Once paid, the registration fee cannot be reimbursed, even in case of withdrawal or non-selection. Registration fees cannot be refunded in the case of partial or complete cancellation of the event due to force majeure, the health situation or any other reason beyond the control of the organisers.
The registration fee is similar to a temporary membership to the event organised by roARaTorio, a non-commercial association with cultural aims. It includes the following benefits during the 2024 event:
- accreditation, offering online access to exclusive benefits and content, and all other benefits reserved for professionals,
- unlimited access to the online video library.
- priority access on site to free screenings and programmes, and free access to ticketed screenings and programmes, within the limits of available seats.
- invitations to partner events.
Temporary membership is nominative and personal, so if the submitter submits more than one work, he/she will only receive one temporary membership to the event.
The required registration fee is only for submissions to the MOVING IMAGE ART PRIZE. As a reminder, the call for entries to the Rencontres Internationales Paris/Berlin includes two types of submissions:
- Submission to the main programme (without competition, no award). Registration is free and can ONLY be done on our website: https://art-action.org/call
- Submission to the MOVING IMAGE ART PRIZE competition. Registration includes a registration fee and can ONLY be done on the web site Filmfreeway.com
Article 13:
All works submitted to the competition must be in the original version and, if possible, subtitled in French or English. Subtitling in French or English is preferred, but not mandatory at the call for entries stage.
Article 14:
Submitters must complete the online entry form, available on the FilmFreeway website.
Anyone entering a work guarantees the information provided on the entry form.
IV. RIGHTS AND PRESENTATION
Article 15:
The submitted work must be the original work of its author. The submitter declares that he/she is the author, or producer, or distributor; he/she declares that he/she is the principal owner of the rights of the submitted work or that he/she has the required rights to make the submission. Anyone entering a work is solely and entirely responsible for any violation of French and international laws on intellectual property and copyright.
Article 16:
The submitter authorizes:
- the free presentation of the work in Paris and Berlin as part of the Rencontres Internationales Paris/Berlin, a non-commercial event organised by roARaTorio, a non-commercial association with cultural aims.
- the publication of the text and visual material related to the submission, free of rights, for the catalogue of the Rencontres Internationales Paris/Berlin and for the press.
- the free use of an extract of the work of less than 3 minutes (30% maximum for the works of a duration lower than 3 minutes) for the media and communication purposes related to the Rencontres Internationales Paris/Berlin.
- translation of the text documents, and translation of the title of the work (the original title is always mentioned).
Article 17:
The selected works will be included in an on-demand video library reserved for accredited professionals for the duration of the event.
Article 18:
The president of the roARaTorio association, organiser of the Rencontres Internationales Paris/Berlin, is authorised to settle all cases not mentioned in these rules. The registration of a work for the MOVING IMAGE ART PRIZE on the FilmFreeway website implies full acceptance of these rules.
