GENERAL ELIGIBILITY – ALL SUBMISSIONS
• Submissions must be made by a current enrolled student(s) of an Art Institute campus.
◦ Exception: High School Senior Category – Submissions in this category must be
made by a High School student in their senior year of study.
• All submissions must be made through FilmFreeway at www.filmfreeway.com
• The Arts Institutes International LLC (AI) reserves the right in their sole discretion to
reject or disqualify any entry.
• Films that are selected as “Featured” by the Festival may not necessarily be selected to
be “in competition” for awards purposes.
• The Arts Institutes International LLC will not be providing equipment to students
submitting films in either category. Students will need to use their own equipment to
produce, edit and submit films to the festival. (Students are encouraged to used mobile
devices or personal camera equipment)
• Submissions to the festival should follow MPAA guidelines for PG-13 ratings and
should not include profanity, nudity, extreme & graphic violence or illegal drug use.
SUBMISSIONS HIGH SCHOOL SENIORS
• Completion of Admissions interview and Admissions application/ essay by January 8,
2021
• Submission of unofficial high school transcripts and copy of conditional acceptance
decision by January 8, 2021
• Completion of Scholarship application and other subsequent entry requirements by
January 8, 2021 (recipients will be selected and notified no later than February 19,
2021)
ORIGINALITY AND PERMISSIONS; INDEMNITY
Submissions must be the original work of the applicant(s). If a film is based upon another person’s life or upon a book or other underlying work, applicant(s) must secure any necessary rights to make such adaptations. However, it is not necessary to submit the adaptation rights agreements to the Festival. Neither the Festival nor its jurists investigates or attests to the authenticity of an applicant’s statement of authorship or rights secured.
By entering the competition, you represent that you have secured all necessary rights to all content submitted.
Applicants are solely responsible for obtaining all necessary rights and permissions for third-party materials included in their films, including but not limited to music, trademarks, logos, copyrights, and other intellectual property rights. The Art Institutes International LLC expressly disclaims all liability or responsibility for any violations of the foregoing.
By submitting an entry, you hereby grant to The Arts Institutes International, LLC a royalty-free, fully paid up, perpetual, irrevocable, non-exclusive and fully sub-licensable right and license to use, reproduce, modify, adapt, publish, translate, combine with other works, create derivative works from, distribute, perform, edit and display such entry (in whole or part) including, without limitation, the names and likenesses of any persons or locations embodied therein, and/or to incorporate it in other works in any form, media, or technology now known or later developed. These rights include, without limitation, the right to exhibit the entry at the Virtual Student Film Festival and to use the entry in any and all media including but not limited to the Virtual Student Film Festival’s social media properties and/or offline media, in perpetuity without compensation, permission or notification to the Applicant or any third party. By submitting an entry, the Applicant acknowledges that AI and/or the Virtual Student Film Festival has no obligation to use or post any entry submitted. Subject to these terms, the Applicant retains copyright ownership of the submission.
SELECTED FILMS AND WINNERS
The Arts Institutes International LLC has no obligation (other than as stated in these rules or on our website) to disclose any of the following information: i) identities of screeners or judges; ii) notes, feedback, or information relating to the submitted project; and/or iii) details regarding the submission review or selection process.
The Arts Institutes International LLC explicitly disclaims any liability or responsibility for any comments, notes, or opinions expressed about a submission, whether by AI or by its volunteers.
Winners will be publically announced on October 23, 2020. The judges’ decision is final.
GENERAL CONDITIONS
By submitting an entry, each Applicant agrees: (a) to abide by these terms, and the decisions of the Festival, which shall be final and binding in all respects relating to this Contest; (b) to release, discharge and hold harmless The Arts Institutes International, LLC, Arts Institutes International, LLC’s licenses and assigns, and their respective parents, affiliates, subsidiaries, and advertising and promotion agencies, and the respective officers, directors, shareholders, employees, agents and representatives of the forgoing (collectively, “Released Parties”) from any and all injuries, liability, losses and damages of any kind to persons, including death, or property resulting, in whole or in part, directly or indirectly, from the Applicant’s participation in the Festival or any Festival-related activity and from any and all claims, debts, demands, actions or causes of actions, suits, sums of money, damages, and liabilities of whatsoever kind or nature, which have arisen or may arise as a result of the Released Parties exercise of the rights granted to them as set forth herein; (c) to the use of his/her name, voice, performance, photograph/Film, image and/or likeness for programming, advertising, publicity and promotional purposes in any and all media, now or hereafter known, worldwide, including without limitation, on the Internet, and in perpetuity by The Arts Institutes International, LLC and its designees, without compensation (unless prohibited by law) or additional consents from the Applicant or any third party and without prior notice, approval or inspection, and to execute specific consent to such use if asked to do so; and (d) to hold the Released Parties harmless and to indemnify the Released Parties from and against all costs, expenses and liabilities incurred by the Released Parties in connection with the defense of any claim or claims on account thereof, including reasonable attorney’s fees.
FAQ
How do I submit?
For the Summer 2020 Art Institute Virtual Film Festival, we are only accepting submissions via FilmFreeway. If you are new to FilmFreeway, your first step will be to create an account and then to create a “project” for your submission.
Please refer to the following page for more information on how to create a project and submit to festivals: https://filmfreeway.com/help.
Please do not email us your films. We will not consider any project that has not been officially submitted through FilmFreeway.
Please use an email address/phone number that is checked regularly in case we need to get in touch with you throughout the submission process. If there is an issue with your submission and we are unable to get in touch with anyone by our final submission deadline, we will be forced to disqualify your submission.
How do I know you received my submission?
In your FilmFreeway account, under the “Submissions” tab, you can locate your submission to our festival. As long as the Submission Status is listed as “In Consideration”, your film has satisfied all of our requirements and is ready to be reviewed by our screeners and programmers.
How many films can I submit?
You can submit as many projects as you would like as long as they are all eligible to screen at the Summer 2020 AI Virtual Student Film Festival.
How are films scored?
Each film is watched by multiple screeners and evaluated across several different criteria. Screeners are asked a series of questions about each film.
The Art Institutes is a system of private schools throughout the United States. Programs, credential levels, technology, and scheduling options vary by school and are subject to change. Administrative office: The Art Institutes, 615 McMichael Road, Pittsburgh, PA 15205. © 2020. The Arts Institutes International LLC. All rights reserved.
